Have a job to post? For more information, please contact Priscilla Brendler at director@greaterhudson.org or call 914-592-6726
AS OF SEPTEMBER 1, 2018, GHHN WILL ONLY POST JOB LISTINGS THAT INCLUDE A SALARY RANGE/HOURLY RATE.
AS OF SEPTEMBER 1, 2018, GHHN WILL ONLY POST JOB LISTINGS THAT INCLUDE A SALARY RANGE/HOURLY RATE.
Deaccessioning Curator, Natural Heritage Trust, NYS Bureau of Historic Sites/Division for Historic Preservation
Location: Peebles Island Resource Center (Cohoes, NY)
Application Deadline: COB, Friday, December 15, 2023
Compensation: $60,000 and benefits package
Work Schedule: Full Time - 37.5 hours/week; Monday-Friday
The Natural Heritage Trust (NHT) is a New York State public benefit corporation. Established in 1968, the NHT’s mission is to receive and administer gifts, grants and other funds to further public programs for parks, conservation and historic preservation purposes of the State of New York. The NHT is governed by a four-member Board of Directors comprised of the Commissioner of the Office of Parks, Recreation and Historic Preservation, the Chair of the State Council of Parks, the Commissioner of the Department of Environmental Conservation, and the Secretary of State. The Office of Parks, Recreation and Historic Preservation (OPRHP) is a state agency within the New York State Executive Branch that is responsible for the care and management over 215 Parks and Historic Sites. Collectively, these public facilities provide both residents and visitors access to natural, historic and scenic resources with opportunities for outdoor recreation and places to learn about New York’s rich cultural heritage. Established in 1972, the Bureau of Historic Sites/Division for Historic Preservation provides technical support to New York’s state-owned parks and historic sites. Headquartered at the Peebles Island Resource Center, a rehabilitated factory complex, the bureau helps to safeguard New York’s rich heritage through a variety or projects and programs that document, preserve, and interpret historic, cultural, and natural resources at state parks and historic sites. The selected candidate for this position will be an employee of the NHT with work conducted under the supervision of OPRHP Bureau of Historic Sites, Division for Historic Preservation.
RESPONSIBILITIES
QUALIFICATIONS
Required:
Preferred:
ADDITIONAL COMMENTS
NHT is committed to building and encouraging an inclusive workplace that strives for respect and promotes and values diversity. We believe that organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective, or any other trait that makes an individual unique, are proven to be better organizations. Please consider joining the team as we work together to build a welcoming workplace where employees recognize their unique characteristics, skills, and experiences are respected, valued, and celebrated. To support our employees, NHT provides a generous benefits package similar to what is offered to New York State employees. Our total compensation package includes, but is not limited to, leave benefits (14 paid holidays as well as paid vacation, sick, and personal leave); a comprehensive health insurance program including medical, prescription drug, dental, and vision plans; and membership in the NYS Employees Retirement System. Additionally, employees may be eligible for partial remote work schedules.
TO APPLY: Applicants must submit cover letter, resume, and references via email to Amanda Massie, NYS Office of Parks, Recreation and Historic Preservation: Amanda.Massie@parks.ny.gov
Deadline: COB, December 15, 2023
It is the policy of the State of New York and NHT to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service, member status, marital status, domestic violence victim status, genetic predisposition or carrier status, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception. The NHT is an equal opportunity/affirmative action employer. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov
Location: Peebles Island Resource Center (Cohoes, NY)
Application Deadline: COB, Friday, December 15, 2023
Compensation: $60,000 and benefits package
Work Schedule: Full Time - 37.5 hours/week; Monday-Friday
The Natural Heritage Trust (NHT) is a New York State public benefit corporation. Established in 1968, the NHT’s mission is to receive and administer gifts, grants and other funds to further public programs for parks, conservation and historic preservation purposes of the State of New York. The NHT is governed by a four-member Board of Directors comprised of the Commissioner of the Office of Parks, Recreation and Historic Preservation, the Chair of the State Council of Parks, the Commissioner of the Department of Environmental Conservation, and the Secretary of State. The Office of Parks, Recreation and Historic Preservation (OPRHP) is a state agency within the New York State Executive Branch that is responsible for the care and management over 215 Parks and Historic Sites. Collectively, these public facilities provide both residents and visitors access to natural, historic and scenic resources with opportunities for outdoor recreation and places to learn about New York’s rich cultural heritage. Established in 1972, the Bureau of Historic Sites/Division for Historic Preservation provides technical support to New York’s state-owned parks and historic sites. Headquartered at the Peebles Island Resource Center, a rehabilitated factory complex, the bureau helps to safeguard New York’s rich heritage through a variety or projects and programs that document, preserve, and interpret historic, cultural, and natural resources at state parks and historic sites. The selected candidate for this position will be an employee of the NHT with work conducted under the supervision of OPRHP Bureau of Historic Sites, Division for Historic Preservation.
RESPONSIBILITIES
- The Deaccession Curator implements the Deaccessioning of Statewide Collections. This candidate with help the curatorial department document, research, and process potential deaccession candidate in the collections of the Bureau of Historic Sites.
- Complete curatorial documentation and research of objects for possible deaccession, including object records and provenance research.
- Work in collaboration with curatorial, collections management, historic sites staff, and conservation to identify potential deaccession candidates.
- Provide clear concise reporting to deaccession committee and collections committee on findings.
- Research potential uses for objects at other historic sites or repositories for deaccession outside the site system
- Use TMS collections database to document findings during research and to provide comparisons for deaccession candidates
QUALIFICATIONS
Required:
- Bachelor’s degree in Museum Studies, Public Historic, History, Art History, or related fields
- 3 years experience in a museum, historic sites, historical society, arts organization, or related institution
- Strong written and verbal communication skills and the ability to problem solve, work independently, and interact with a wide audience range with a focus of service on concurrent projects
- Ability to reach, bend, stoop, and occasionally lift up to 50 lbs.
- Ability to travel in-state and domestically
Preferred:
- Master’s degree in Museum Studies, Public History, History, Art History, or related field
- Experience using TMS (The Museum system)
ADDITIONAL COMMENTS
NHT is committed to building and encouraging an inclusive workplace that strives for respect and promotes and values diversity. We believe that organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective, or any other trait that makes an individual unique, are proven to be better organizations. Please consider joining the team as we work together to build a welcoming workplace where employees recognize their unique characteristics, skills, and experiences are respected, valued, and celebrated. To support our employees, NHT provides a generous benefits package similar to what is offered to New York State employees. Our total compensation package includes, but is not limited to, leave benefits (14 paid holidays as well as paid vacation, sick, and personal leave); a comprehensive health insurance program including medical, prescription drug, dental, and vision plans; and membership in the NYS Employees Retirement System. Additionally, employees may be eligible for partial remote work schedules.
TO APPLY: Applicants must submit cover letter, resume, and references via email to Amanda Massie, NYS Office of Parks, Recreation and Historic Preservation: Amanda.Massie@parks.ny.gov
Deadline: COB, December 15, 2023
It is the policy of the State of New York and NHT to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service, member status, marital status, domestic violence victim status, genetic predisposition or carrier status, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception. The NHT is an equal opportunity/affirmative action employer. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov
Visitor Services Manager, Museum Village
REPORTS TO: Executive Director
FSLA STATUS: Part-Time, Seasonal ranging from 30+ hours from April-November to 20+ from Dec- March
MUSEUM HOURS: Tuesday-Sunday 10:30am–4:30pm; evening and additional weekend availability required
SALARY RANGE: $17 - $19 hr. commensurate with experience.
For 73 years, Museum Village of Old Smith’s Clove has served the greater Hudson Valley and beyond, preserving and presenting our shared history. The late 19th Century was a pivotal time for our country from rapidly developing industry to the fight for suffrage, from racial and gender equality to stresses caused by rapid technological change. In our twenty-four buildings situated around a village green along with our collection of over 27,000 artifacts, we strive to bring this important period alive for our visitors.
The Visitor Services Manager collaborates across the institution to ensure that all visitors are met with an inviting and dynamic first impression of the museum and leave equipped to engage more deeply with the museum on multiple levels. This position is central to the advancement of audience loyalty, encouraging membership sales, and attracting both new and repeat visitors through close collaboration with all departments. The role encompasses the operation of the full site, training of staff and volunteers; the continual enhancement of a museum-wide commitment to a visitor-centered experience; and volunteer recruitment and program development.
RESPONSIBILITIES
Managerial Duties
Museum Shop·
Admission & Customer Service·
QUALIFICATIONS
The successful candidate will possess:·
Weekend hours are expected, some evening hours based on special event or holiday programming. Position contingent upon a satisfactory background check.
TO APPLY: please send current resume, cover letter, and professional references to: VISITOR SERVICES MANAGER SEARCH,
Attn: Jamie Robinson, Executive Director, Museum Village, 1010 Rt 17M, Monroe, NY 10950 or via email to director@museumvillage.org.
Documents should be sent as attachments using Microsoft Word or PDF format and should not exceed five (5) megabytes. No phone calls please. Only those selected for an interview will be contacted. The Museum Village is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism, as well as to the development of a climate that supports equality and diversity.
Posting Date: August 16, 2023
REPORTS TO: Executive Director
FSLA STATUS: Part-Time, Seasonal ranging from 30+ hours from April-November to 20+ from Dec- March
MUSEUM HOURS: Tuesday-Sunday 10:30am–4:30pm; evening and additional weekend availability required
SALARY RANGE: $17 - $19 hr. commensurate with experience.
For 73 years, Museum Village of Old Smith’s Clove has served the greater Hudson Valley and beyond, preserving and presenting our shared history. The late 19th Century was a pivotal time for our country from rapidly developing industry to the fight for suffrage, from racial and gender equality to stresses caused by rapid technological change. In our twenty-four buildings situated around a village green along with our collection of over 27,000 artifacts, we strive to bring this important period alive for our visitors.
The Visitor Services Manager collaborates across the institution to ensure that all visitors are met with an inviting and dynamic first impression of the museum and leave equipped to engage more deeply with the museum on multiple levels. This position is central to the advancement of audience loyalty, encouraging membership sales, and attracting both new and repeat visitors through close collaboration with all departments. The role encompasses the operation of the full site, training of staff and volunteers; the continual enhancement of a museum-wide commitment to a visitor-centered experience; and volunteer recruitment and program development.
RESPONSIBILITIES
Managerial Duties
- Creates a welcoming, friendly, and professional Museum environment and serves as an advocate and representative for the Museum in the community by promoting its resources, programs, and services;
- Works with supervisor to adapt and streamline the operation, organization, and duties of the Visitor Services Department to meet the needs of the Museum and its visitors;
- Coordinates and leads staff training. Supervises, develops, and evaluates VS staff;
- Works collaboratively with other departments to implement visitor surveys and trains staff to execute these tools;
- Manages VS staff schedule and ensures appropriate coverage;
- Maintains an efficient and secure cash-handling system for the VS desk and Museum Shop;
- Evaluates current processes, makes changes, or develops new processes as needed to align with the needs of the museum visitor, museum mission, and strategic plan.
- Other duties as assigned.
Museum Shop·
- Orders, manages, and tracks inventory and sales with responsibility for pricing and profitability;
- Create sale campaigns, member incentives, etc. to promote sales;
- Responsible for the visual appeal, cleanliness, and organization of merchandise;
- Develops branded line of items, develops vendor contacts, inventory tracking, reporting, and vendor payments;
- Trains VS staff in sales strategies and incorporating the Shop into their guest services responsibilities.
Admission & Customer Service·
- Understands and applies protocols concerning retail operations, admissions fees, membership sales, the Museum’s phone system, and the handling of cash;
- Trains VS staff in Membership sales strategies and incorporating Membership into their guest services responsibilities with support from the Development Department;
- Tracks and reports monthly visitation, public program attendance, and facilities rental numbers to Executive Director;
- Responds to visitor questions (on-site, on-line, and over the phone) in a timely manner and is a source of accurate and reliable information.
QUALIFICATIONS
The successful candidate will possess:·
- Ability to work a flexible schedule, including evenings, weekends, holidays, and in critical situations as required, as well as the character to be punctual and reliable.
- Excellent interpersonal and management skills, combined with a team player approach including a demonstrated ability to collaborate with volunteers and colleagues.
- Strong organizational skills and the ability to work independently and perform multiple tasks simultaneously without close supervision.
- Ability to prepare budgets and reports for management and the board;
- Effective oral and written communication skills (Spanish language skills a plus);
- A high level of energy, with a willingness to develop and execute visitor services initiatives;
- 2+ years of experience in a retail environment.
- 2+ years of professional supervisory experience with a working knowledge of workplace regulations and standard supervisory procedures and techniques.
- Proficiency in computers, data management and point of sales systems, as well as proficiency with MS Office (Outlook, Word and Excel) and Google Suite. Experience in web-based applications, social media (Facebook, Twitter, Instagram);
- Bachelor’s degree in appropriate area of specialization with an interest in art and history a plus.
Weekend hours are expected, some evening hours based on special event or holiday programming. Position contingent upon a satisfactory background check.
TO APPLY: please send current resume, cover letter, and professional references to: VISITOR SERVICES MANAGER SEARCH,
Attn: Jamie Robinson, Executive Director, Museum Village, 1010 Rt 17M, Monroe, NY 10950 or via email to director@museumvillage.org.
Documents should be sent as attachments using Microsoft Word or PDF format and should not exceed five (5) megabytes. No phone calls please. Only those selected for an interview will be contacted. The Museum Village is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism, as well as to the development of a climate that supports equality and diversity.
Posting Date: August 16, 2023
Jay Heritage Center, Executive Director
Jay Heritage Center (JHC), an award-winning non-profit chartered by the NY State Board of Education, seeks an Executive Director (ED) with proven stewardship and fundraising experience to provide active and inspired leadership of its organization. The ideal candidate will oversee the preservation and interpretation of the Jay Estate, a 23-acre National Historic Landmark site in Rye, New York, a vibrant educational site with indoor and outdoor classrooms. He/she/they will work closely with the JHC Board of Trustees and Advisory Board to execute JHC’s mission, expand its donor base and oversee ongoing restoration of the buildings and grounds. The Jay Heritage Center has independently raised over $4 million from private, corporate, and governmental sources over the past 5 years. These funds have been used to restore JHC’s own 1838 Mansion and 1907 Carriage House and rehabilitate the acclaimed Jay Estate Gardens, a meadow and a 1916 Indoor Tennis building which it also manages under a landmark public-private partnership agreement. JHC’s annual operating budget is approximately $400,000.
The organization welcomes thousands of school children to the property each year for a day-long program on the evolution of the anti-slavery movement in America. Restoration of the buildings and grounds includes environmental innovations (like a geothermal heat pump system) along with sustainable changes to the landscape to inspire visitors to pursue a greener footprint. Because of its established record for innovative programming, JHC has been added to the prestigious African American Heritage Trail, the Hudson River Valley Heritage Area and NY State’s Path Through History. JHC also won a prestigious Historic Preservation Award for Outstanding Achievement from NY State Parks in December 2022. The best candidate would be contributing to this continued success of JHC which reflects its record of inclusion and community outreach.
The ED will work closely with the Board of Trustees to ensure financial stability, quality control, and robust growth, through increased attendance, membership, donations, and relevant programming that appeals to a wide range of demographics. The ED will also assist the Board in the development of a long-range Strategic Plan. Along with the Board, the candidate will be the ambassador of JHC and is expected to advocate for JHC in the community and throughout Westchester and New York State. Qualifications include leadership and organizational skills, creativity, and the ability to work collaboratively with many other peer institutions in the Hudson River Valley and tri-state area, together with JHC’s longtime governmental partners including New York State Parks, Westchester County, and the City of Rye. The ED will assist in expanding existing educational programming focused on American History, Architecture, Social Justice and Environmental Stewardship.
This is a full-time position. Candidates should be willing to work a variable schedule, including weekends and evenings for special events when needed. Salary begins at $150,000 and is commensurate with experience. Benefits are not available.
RESPONSIBILITIES
QUALIFICATIONS
TO APPLY: please send a cover letter, resume, and salary requirements to Suzanne Clary, President, Board of Trustees at jayheritagecenter@gmail.com . Use JHC ED Search as your subject heading. No phone inquiries accepted.
Posting Date: August 16, 2023
Jay Heritage Center (JHC), an award-winning non-profit chartered by the NY State Board of Education, seeks an Executive Director (ED) with proven stewardship and fundraising experience to provide active and inspired leadership of its organization. The ideal candidate will oversee the preservation and interpretation of the Jay Estate, a 23-acre National Historic Landmark site in Rye, New York, a vibrant educational site with indoor and outdoor classrooms. He/she/they will work closely with the JHC Board of Trustees and Advisory Board to execute JHC’s mission, expand its donor base and oversee ongoing restoration of the buildings and grounds. The Jay Heritage Center has independently raised over $4 million from private, corporate, and governmental sources over the past 5 years. These funds have been used to restore JHC’s own 1838 Mansion and 1907 Carriage House and rehabilitate the acclaimed Jay Estate Gardens, a meadow and a 1916 Indoor Tennis building which it also manages under a landmark public-private partnership agreement. JHC’s annual operating budget is approximately $400,000.
The organization welcomes thousands of school children to the property each year for a day-long program on the evolution of the anti-slavery movement in America. Restoration of the buildings and grounds includes environmental innovations (like a geothermal heat pump system) along with sustainable changes to the landscape to inspire visitors to pursue a greener footprint. Because of its established record for innovative programming, JHC has been added to the prestigious African American Heritage Trail, the Hudson River Valley Heritage Area and NY State’s Path Through History. JHC also won a prestigious Historic Preservation Award for Outstanding Achievement from NY State Parks in December 2022. The best candidate would be contributing to this continued success of JHC which reflects its record of inclusion and community outreach.
The ED will work closely with the Board of Trustees to ensure financial stability, quality control, and robust growth, through increased attendance, membership, donations, and relevant programming that appeals to a wide range of demographics. The ED will also assist the Board in the development of a long-range Strategic Plan. Along with the Board, the candidate will be the ambassador of JHC and is expected to advocate for JHC in the community and throughout Westchester and New York State. Qualifications include leadership and organizational skills, creativity, and the ability to work collaboratively with many other peer institutions in the Hudson River Valley and tri-state area, together with JHC’s longtime governmental partners including New York State Parks, Westchester County, and the City of Rye. The ED will assist in expanding existing educational programming focused on American History, Architecture, Social Justice and Environmental Stewardship.
This is a full-time position. Candidates should be willing to work a variable schedule, including weekends and evenings for special events when needed. Salary begins at $150,000 and is commensurate with experience. Benefits are not available.
RESPONSIBILITIES
- Work with the Board of Trustees to assure the mission, vision and financial goals of JHC are consistently met through visible, accessible activities and supported by enough funds to execute them well. Prepare all materials for Board of Trustees meetings (5-6 per year). Work with various Board Committees – Finance, Marketing, Programs - to assure financial stability and organizational growth and to attract more corporate donors.
- Work with the Treasurer and Finance Committee to develop annual operating budget.
- Prepare grants, appeal emails and letters, and other donation solicitations to individuals and corporations. Organize fundraising, including the Annual Soiree or Luncheon and private Historians Circle cultivation events. Improve and manage membership program.
- Prepare/supervise regular communications with members and the public through twice monthly newsletters, pre – and post-event press releases, JHC’s website, and social media accounts.
- Oversee ongoing physical restoration efforts and maintenance of buildings and grounds. Document compliance with relevant capital and programmatic grants and submit paperwork in a timely fashion. Pro-actively identify capital improvement or maintenance needs.
- Interface with area schools and increase number of participants in JHC programs like Striving for Freedom and ICAN (Inspire Civic Advocacy Now – environmental education programs).
- Manage volunteer corps (15 – 30) and part-time staff members (3) including a Horticultural Director, Office Manager and Grounds Supervisor (3). Provide training. Oversee execution of outreach events.
- Schedule calendar of stimulating educational and cultural offerings, lectures, tours, and exhibits (2 – 3 per month); secure speakers and develop associated press materials.
- Improve current collections management, including record-keeping policies.
- Become well-versed in the history of the Jay Estate, Rye history, Westchester history, New York history, African American and Indigenous history and be an advocate for presentation of these narratives to the public.
QUALIFICATIONS
- MA in museum studies, history, business or education
- Minimum of 3 – 5 years experience at a museum, cultural non-profit, or historical society, with a record in fundraising, grant-writing, major donor solicitation, volunteer management and program development. Management experience required.
- Event planning experience.
- Excellent written and verbal skills including public speaking.
- Ability to develop a strong relationship with local government, parks, libraries, and civic organizations.
- Computer skills (e.g. Word, Excel, Power Point, Constant Contact or comparable software and QuickBooks)
- A personality that fosters positive interactions with JHC members, volunteers, staff, and community.
- Experience designing curatorial, historical and educational programs and working with youth.
- Able to start September 2023
TO APPLY: please send a cover letter, resume, and salary requirements to Suzanne Clary, President, Board of Trustees at jayheritagecenter@gmail.com . Use JHC ED Search as your subject heading. No phone inquiries accepted.
Posting Date: August 16, 2023
Development Coordinator, Historic House Trust of New York City
Location: In-Person, Queens
FLSA Status: Full-Time/Exempt
Salary Range: $50,000-$60,000
Reports to: Deputy Director
The Historic House Trust of New York City (HHT) seeks a Development Coordinator to lead the fundraising efforts for a partnership-focused historic preservation nonprofit. Founded in 1989, HHT partners with the New York City Department of Parks & Recreation (NYC Parks) to help preserve 23 historic houses located in public parks across all five boroughs of New York City. These sites are operated as museums by independent nonprofit partners. The Development Coordinator will be a key member of a small, collaborative staff and work to implement HHT’s full roster of development efforts including grant writing, individual and corporate giving, and special events. The successful candidate will be a self-starter who can comfortably liaise with donors at all levels ($50-$100,000+), have meticulous attention to detail, an ability to handle multiple projects simultaneously, and a flair for translating complex ideas into impactful campaigns. The Development Coordinator will have the opportunity to grow a team with the support of organizational leadership, and work closely with other departments to create and realize a strategic vision.
The position is based full-time in-person out of the HHT office at the Olmsted Center in Flushing, Queens and includes occasional site visits to partner historic houses across New York City, attendance at industry-related events and fundraisers, and some evening and weekend hours to prepare and execute a limited number of engagement and fundraising events.
RESPONSIBILITES
Steward relationships with HHT’s current roster of foundation, corporate, government, and individual donors
Lead grant efforts by collaboratively developing projects, writing narratives, budgeting, and crafting reports
Design and execute cyclical appeals and mailings, manage gift acknowledgements, and correspond with individual donors in a timely and appropriate manner
Research and develop a planned giving program
Collaborate with partner nonprofit organizations to coordinate fundraising efforts and reach collective goals
Work closely with the Deputy Director to execute HHT’s annual fundraising gala (the Founders Award Dinner),
and plan and launch new events that will help realize the organization’s fundraising and engagement goals
Work with the Administrative Coordinator to manage donor records in Bloomerang CRM
Write and present fundraising progress reports to the Development Committee, Board of Directors, and other interested stakeholders in conjunction with the Deputy Director
Foster and maintain relationships with both historic house museum staff and city partners
Develop a strategy for growing the team and in time, oversee Development Associate, Grant Writer, and Intern(s)
QUALIFICATIONS
Bachelor's degree required, Master’s Degree preferred
Minimum 3 years of experience in development, membership, and/or fundraising at an arts, preservation or similar nonprofit organization
A commitment to institutional values including diversity, community, creative placemaking & innovation
Nuanced writing and communication skills with acute attention to detail
Experience with Bloomerang, Microsoft Office, and Google Suite, or the ability to develop skills quickly
Ability to work both independently and collaboratively on grants and special projects
Experience handling sensitive and confidential information with a high degree of discretion and sensitivity
Ability to multitask, work in a fast-paced environment, and interact successfully as part of a small team
Highly flexible, problem solver, and able to operate independently
Drivers license preferred, but not required
Interest in history, historic preservation, or museums a plus
Connections within the New York City philanthropic environment a plus
COMPENSATION
parking. If you have questions about accessibility or require accommodations as part of the interview process, please let us know.
TO APPLY: Interested applicants should send a resume and cover letter to info@historichousetrust.org no later than September 1, 2023.
Posting Date: August 16, 2023
Location: In-Person, Queens
FLSA Status: Full-Time/Exempt
Salary Range: $50,000-$60,000
Reports to: Deputy Director
The Historic House Trust of New York City (HHT) seeks a Development Coordinator to lead the fundraising efforts for a partnership-focused historic preservation nonprofit. Founded in 1989, HHT partners with the New York City Department of Parks & Recreation (NYC Parks) to help preserve 23 historic houses located in public parks across all five boroughs of New York City. These sites are operated as museums by independent nonprofit partners. The Development Coordinator will be a key member of a small, collaborative staff and work to implement HHT’s full roster of development efforts including grant writing, individual and corporate giving, and special events. The successful candidate will be a self-starter who can comfortably liaise with donors at all levels ($50-$100,000+), have meticulous attention to detail, an ability to handle multiple projects simultaneously, and a flair for translating complex ideas into impactful campaigns. The Development Coordinator will have the opportunity to grow a team with the support of organizational leadership, and work closely with other departments to create and realize a strategic vision.
The position is based full-time in-person out of the HHT office at the Olmsted Center in Flushing, Queens and includes occasional site visits to partner historic houses across New York City, attendance at industry-related events and fundraisers, and some evening and weekend hours to prepare and execute a limited number of engagement and fundraising events.
RESPONSIBILITES
Steward relationships with HHT’s current roster of foundation, corporate, government, and individual donors
Lead grant efforts by collaboratively developing projects, writing narratives, budgeting, and crafting reports
Design and execute cyclical appeals and mailings, manage gift acknowledgements, and correspond with individual donors in a timely and appropriate manner
Research and develop a planned giving program
Collaborate with partner nonprofit organizations to coordinate fundraising efforts and reach collective goals
Work closely with the Deputy Director to execute HHT’s annual fundraising gala (the Founders Award Dinner),
and plan and launch new events that will help realize the organization’s fundraising and engagement goals
Work with the Administrative Coordinator to manage donor records in Bloomerang CRM
Write and present fundraising progress reports to the Development Committee, Board of Directors, and other interested stakeholders in conjunction with the Deputy Director
Foster and maintain relationships with both historic house museum staff and city partners
Develop a strategy for growing the team and in time, oversee Development Associate, Grant Writer, and Intern(s)
QUALIFICATIONS
Bachelor's degree required, Master’s Degree preferred
Minimum 3 years of experience in development, membership, and/or fundraising at an arts, preservation or similar nonprofit organization
A commitment to institutional values including diversity, community, creative placemaking & innovation
Nuanced writing and communication skills with acute attention to detail
Experience with Bloomerang, Microsoft Office, and Google Suite, or the ability to develop skills quickly
Ability to work both independently and collaboratively on grants and special projects
Experience handling sensitive and confidential information with a high degree of discretion and sensitivity
Ability to multitask, work in a fast-paced environment, and interact successfully as part of a small team
Highly flexible, problem solver, and able to operate independently
Drivers license preferred, but not required
Interest in history, historic preservation, or museums a plus
Connections within the New York City philanthropic environment a plus
COMPENSATION
- Salary: $50,000 - $60,000 per year
- Health, dental, and vision insurance; Commuter benefit; Retirement plan
- 15 days vacation, 12 days sick leave, 12 paid holidays
parking. If you have questions about accessibility or require accommodations as part of the interview process, please let us know.
TO APPLY: Interested applicants should send a resume and cover letter to info@historichousetrust.org no later than September 1, 2023.
Posting Date: August 16, 2023
Programs Coordinator, Arts Mid-Hudson
Position Type: Full-Time, exempt, 40 hours weekly
Salary: $45,000-$50,000, plus benefits
Arts Mid-Hudson is a 501(c)3 regional arts service organization dedicated to advancing, advocating, and supporting all of the arts. Based in Poughkeepsie and Kingston, New York, we serve the Mid-Hudson region with a focus on Dutchess, Ulster, and Orange Counties. Arts Mid-Hudson provides vision and leadership to support thriving and diverse arts in the Mid-Hudson Valley. We value the abundant presence of art in the Mid-Hudson Valley and its ability to uplift, empower and engage; honor diversity and celebrate creativity. We are committed to playing a central role in supporting and promoting all of the arts in the communities we serve. Reports to: Executive Director
RESPONSIBILITIES
KEY COMPETENCIES
BENEFITS
TO APPLY: Please send a cover letter and resume to jobs@artsmidhudson.org with the subject line “Programs Coordinator”
Posting Date: August 10, 2023
Position Type: Full-Time, exempt, 40 hours weekly
Salary: $45,000-$50,000, plus benefits
Arts Mid-Hudson is a 501(c)3 regional arts service organization dedicated to advancing, advocating, and supporting all of the arts. Based in Poughkeepsie and Kingston, New York, we serve the Mid-Hudson region with a focus on Dutchess, Ulster, and Orange Counties. Arts Mid-Hudson provides vision and leadership to support thriving and diverse arts in the Mid-Hudson Valley. We value the abundant presence of art in the Mid-Hudson Valley and its ability to uplift, empower and engage; honor diversity and celebrate creativity. We are committed to playing a central role in supporting and promoting all of the arts in the communities we serve. Reports to: Executive Director
RESPONSIBILITIES
- Coordinate all professional development and creative workshops
- Coordinate all gallery shows and related programs, including the Dutchess Handmade Pop-Up Shop.
- Manage THRIVE: Making a career in the arts Program (2 times a year) and other education programs for youth and college students.
- Manage Leading with Artivism, a live monthly interview series.
- Build capacity for local arts educators through collaborative programs.
- Support the ED and Board on arts advocacy activities and programs such as AMH Arts Education Alliance.
- Outreach, cultivation and recruitment for participation in arts education and gallery programs.
- Develop new programs that align with the mission and vision of AMH.
- Collect data, perform evaluation, survey management and analysis, and complete reports.
KEY COMPETENCIES
- Bachelor's Degree preferred.
- Fluency in Spanish a plus
- Committed to Arts Mid Hudson’s DEIA principles.
- Ability to prioritize and manage multiple tasks, meet deadlines and work graciously in a fast-paced environment while functioning as a collaborative team player.
- Experience working effectively in partnership with people of diverse cultural backgrounds.
- Excellent verbal and written communication skills.
- Proficiency in: Google Suite, Microsoft Excel, and Zoom.
- Preferred experience in: Submittable (submission management platforms), Trello, Canva (or Adobe Suite) and DonorPerfect (or other CRM).
- Preferred experience with gallery installation and lighting.
- Comfortable learning new software/systems as needed.
- Drivers License and ability to travel for occasional meetings in Dutchess, Ulster, and Orange Counties.
- Flexibility to work daytime, evening, and occasional weekend hours as program needs dictate.
- Must be able to lift up to 25lbs unassisted.
BENEFITS
- Hybrid Work Schedule.
- Health Insurance.
- Paid Time Off plus Winter Break and Summer Fridays.
TO APPLY: Please send a cover letter and resume to jobs@artsmidhudson.org with the subject line “Programs Coordinator”
Posting Date: August 10, 2023
Development Assistant, Arts Mid-Hudson
Position Type: Full-Time, exempt, 40 hours weekly
Salary: $40,000 - $45,000, plus benefits
Arts Mid-Hudson is a 501(c)3 organization dedicated to strengthening and supporting artists and arts organizations in the Mid-Hudson Valley region. Based in Poughkeepsie with a satellite office in Kingston, we serve the Mid-Hudson region with a focus on Dutchess, Ulster, and Orange Counties.
The Development Assistant must be comfortable in a sales role, working with a CRM while also providing excellent member service. Administrative support for fundraising events including communication and coordination with venues, award recipients and sponsors. This individual will be responsible for finding new funding opportunities and relationships, seeking out and successfully soliciting individuals, companies, and foundations, and maintaining relationships with past organizations/donors. Reports to: Executive Director
The successful candidate for the Development Assistant position will have excellent people, editing, organizational and interpersonal skills. The Development Assistant provides their own transportation for local work-related travel that is reimbursable at allowable IRS rates. Occasional weekend and evening work events are required. The Development Assistant provides integral support to the Arts Mid-Hudson (AMH) community and team. The ideal candidate is outgoing, has Excel/data management skills, previous CRM or database management experience, and excels in attention to detail and communication talents.
RESPONSIBILITIES
KEY COMPETENCIES
BENEFITS
TO APPLY: Please send a cover letter and resume to jobs@artsmidhudson.org with the subject line “Development Assistant"
Posting date: August 10, 2023
Position Type: Full-Time, exempt, 40 hours weekly
Salary: $40,000 - $45,000, plus benefits
Arts Mid-Hudson is a 501(c)3 organization dedicated to strengthening and supporting artists and arts organizations in the Mid-Hudson Valley region. Based in Poughkeepsie with a satellite office in Kingston, we serve the Mid-Hudson region with a focus on Dutchess, Ulster, and Orange Counties.
The Development Assistant must be comfortable in a sales role, working with a CRM while also providing excellent member service. Administrative support for fundraising events including communication and coordination with venues, award recipients and sponsors. This individual will be responsible for finding new funding opportunities and relationships, seeking out and successfully soliciting individuals, companies, and foundations, and maintaining relationships with past organizations/donors. Reports to: Executive Director
The successful candidate for the Development Assistant position will have excellent people, editing, organizational and interpersonal skills. The Development Assistant provides their own transportation for local work-related travel that is reimbursable at allowable IRS rates. Occasional weekend and evening work events are required. The Development Assistant provides integral support to the Arts Mid-Hudson (AMH) community and team. The ideal candidate is outgoing, has Excel/data management skills, previous CRM or database management experience, and excels in attention to detail and communication talents.
RESPONSIBILITIES
- Manages memberships, donations and fundraising support in database.
- Support current members, assist prospective members with benefits and offerings.
- Maintains database and provides reports for ED and staff.
- Prepares solicitation and acknowledgement letters for memberships, donations, and fundraising events.
- Liaison with business/organizations offering member benefits.
- Lead staff person for fundraising event committees (includes communication with committees, venues, award recipients and sponsors; managing ticket sales; and creating event programs for Arts Awards events.)
- Additional tasks and responsibilities as needed.
KEY COMPETENCIES
- Bachelor's Degree or equivalent work experience
- Excellent written, oral communication, social skills, and a keen attention to detail
- Strong computer skills: facility with Microsoft Office Suite, Google Suite, and cloud-based applications
- CRM/Database and Adobe Creative Cloud experience preferred
- Pleasant phone manner, comfortable with public speaking and active listening skills
- Ability to take initiative and work independently and work with confidential information in a sensitive manner
- Ability to prioritize and manage multiple tasks, meet deadlines, and work graciously in a fast-paced environment, while functioning as a collaborative team player
- Ability to work occasional evening and weekend hours
- Experience in an arts organization a plus
- Interest in contributing positively to the field
- Committed to Arts Mid Hudson’s DEIA principles
- Knowledge of and interest in cultural policy and services for artists
BENEFITS
- Hybrid Work Schedule.
- Health Insurance.
- Paid Time Off plus Winter Break and Summer Fridays.
TO APPLY: Please send a cover letter and resume to jobs@artsmidhudson.org with the subject line “Development Assistant"
Posting date: August 10, 2023
History Museum Executive Director (Part-Time) - Southeast Museum
JOB LOCATION: 67 Main Street, Brewster, New York
Established in 1963, the Southeast Museum offers exhibits on the history of the Town of Southeast, including the early American Circus, the Harlem
Line Railroad, the Tilly Foster Mine, the Borden Milk Condensery, and the Croton Reservoir System. In addition, the museum presents various changing exhibits, drawing on its extensive collection of antique farm and household implements, quilts, clothing and assorted Americana reflecting 19th century material culture.
DESCRIPTION
The Executive Director reports directly to the Executive Committee of the Board of Trustees of the Southeast Museum. The Executive Director serves as the chief administrative officer for all museum activities while providing conceptual leadership to the Board of Trustees and museum staff through specialized knowledge of the museum and nonprofit management. The Executive Director is also responsible for implementation of the policies formulated by the Board of Trustees.
SPECIFIC DUTIES
REQUIREMENTS
EDUCATION
BA degree (MA preferred) in museum or American history specialization;
QUALIFICATION: coursework and evidence of participation in museum management -- administrative or curatorial specialization desirable -- and at least one (1) year of experience in a museum-related cultural institution. OR – Four (4) years experience in a museum related cultural institution with at least two (2) of the four (4) years in a supervisory, administrative position.
DETAILS
This Position is: In-Person
Position Type: Part-Time (24 hours per week or less, including some Saturdays)
COMPENSATION
TO APPLY: Send letter of application and resume to; searchcommittee@southeastmuseum.org
Posting Date: July 19, 2023
JOB LOCATION: 67 Main Street, Brewster, New York
Established in 1963, the Southeast Museum offers exhibits on the history of the Town of Southeast, including the early American Circus, the Harlem
Line Railroad, the Tilly Foster Mine, the Borden Milk Condensery, and the Croton Reservoir System. In addition, the museum presents various changing exhibits, drawing on its extensive collection of antique farm and household implements, quilts, clothing and assorted Americana reflecting 19th century material culture.
DESCRIPTION
The Executive Director reports directly to the Executive Committee of the Board of Trustees of the Southeast Museum. The Executive Director serves as the chief administrative officer for all museum activities while providing conceptual leadership to the Board of Trustees and museum staff through specialized knowledge of the museum and nonprofit management. The Executive Director is also responsible for implementation of the policies formulated by the Board of Trustees.
SPECIFIC DUTIES
- The Executive Director is responsible for supervising and coordinating museum staff, consultants, volunteers and contracted workers
- The Executive Director, in collaboration with the museum staff and Board of Trustees, is responsible for initiating, planning, coordinating, publicizing and implementing all exhibition programs, workshops, fundraising activities, public outreach and membership drives
- The Executive Director will review educational programming planned by the Museum Educator/Program Assistant
- The Executive Director is responsible for professional practices of the museum, including acquisition, collections care, research, interpretation, and presentation
- The Executive Director will work closely with the Curator, particularly to improve the presentation of the Museum’s ongoing exhibits and the condition of the Museum’s collections storage facilities
- The Executive Director is responsible for identification of grant opportunities, grant writing, and the completion of all grant-reporting requirements
- The Executive Director is responsible for monitoring the overall condition of the museum facilities and equipment
- The Executive Director will attend bi-monthly meetings of the Board of Trustees as well as meetings of special committees set up by the Board of Trustees
- The Executive Director will serve as liaison with the Town of Southeast and other government agencies, as well as maintain relationships with local and regional arts/cultural/museum organization
- The Executive Director, working with appropriate committees of the Board of Trustees, is responsible for preparing the institution’s annual budget. In addition, the Executive Director is responsible for the financial management and reporting as required for federal and state agencies
REQUIREMENTS
- Specialized knowledge in at least one area of museology or in the management of a similar museum/historical/arts organization
- Ability to implement the policies established by the Board of Trustees and to encourage the active participation of the Board, staff, volunteers and the public in realizing the objectives and goals of the museum
- Ability to prepare, interpret, and manage budgets
- Ability to establish and maintain effective working relationships with staff, Board members, and volunteers. Ability to motivate, supervise and guide museum staff, and to collaborate with guest curators and outside consultants
- Ability to present ideas clearly and concisely, both orally and in writing
- Ability to set administrative and programmatic priorities
- Ability to deal with administrative and technical principles, practices, techniques, and ethics associated with museum management
- Ability to represent the museum to the general public, local officials, funding agencies and sources
EDUCATION
BA degree (MA preferred) in museum or American history specialization;
QUALIFICATION: coursework and evidence of participation in museum management -- administrative or curatorial specialization desirable -- and at least one (1) year of experience in a museum-related cultural institution. OR – Four (4) years experience in a museum related cultural institution with at least two (2) of the four (4) years in a supervisory, administrative position.
DETAILS
This Position is: In-Person
Position Type: Part-Time (24 hours per week or less, including some Saturdays)
COMPENSATION
- Salary Range: $22 to $24 per hour
- Benefits: Paid Vacation, Holidays and Personal Days.
TO APPLY: Send letter of application and resume to; searchcommittee@southeastmuseum.org
Posting Date: July 19, 2023
Development & Community Partnership Manager - Dyckman Farmhouse Museum Alliance
The Dyckman Farmhouse Museum Alliance (DFMA) is looking for a full time Development and Community Partnership Manager. The Alliance's mission is to promote the historic site's preservation, to be a catalyst for engaging, adventurous programming, and to be a good neighbor and a dynamic community resource. DFMA is seeking a highly motivated, creative, and detail-oriented individual to carry out the Museum's development plan, develop earned income streams, and strengthen and diversify community partnerships. This is a hybrid remote/in-person position due to the current state of the COVID-19 pandemic. In-person time at the museum will be set at a time that is safe for all personnel.
DESCRIPTION
The DFMA Development and Community Partnership Manager will help to amend and carry out a full development plan set by the Museum’s Director, write grants for new and recurring initiatives, and engage the local community in beneficial partnerships to benefit the museum’s
fundraising and programs. Because the institution is small, DFM staff have a variety of duties on a daily basis.
The scope of work for this position will include, but may not be limited to:
This opportunity is partially remote, and the individual will work off-site for a portion of the placement; applicants must have reliable access to the internet. There will be days when the individual will be required to be onsite. Most training, supervision, and communications will occur online. Depending on the project, the individual will work closely with the museum’s Executive Director, Digital Content and Programs Coordinator, and Director of Education using video conferencing (Google Meet and Zoom), email, and chat. The successful candidate will have the opportunity to participate in webinars and other virtual and in person professional development programming for museum professionals. This is a full time permanent position.
QUALIFICATIONS
COMPENSATION
The Dyckman Farmhouse Museum Alliance considers all applicants for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, age, disability, or status as a Vietnam-era or special disabled veteran in accordance with federal, state, and local laws. In addition, DFMA complies with applicable federal, state, and local laws prohibiting discrimination in employment in every jurisdiction in which it operates. DFMA also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. All interested individuals, regardless of background, are encouraged to apply.
TO APPLY: To be considered for this position, you must submit a resume, writing sample, and letter of interest (in PDF format) that best showcases your qualifications for this position to director@dyckmanfarmhouse.org. Incomplete applications will not be considered.
Posting Date: July 12, 2023
The Dyckman Farmhouse Museum Alliance (DFMA) is looking for a full time Development and Community Partnership Manager. The Alliance's mission is to promote the historic site's preservation, to be a catalyst for engaging, adventurous programming, and to be a good neighbor and a dynamic community resource. DFMA is seeking a highly motivated, creative, and detail-oriented individual to carry out the Museum's development plan, develop earned income streams, and strengthen and diversify community partnerships. This is a hybrid remote/in-person position due to the current state of the COVID-19 pandemic. In-person time at the museum will be set at a time that is safe for all personnel.
DESCRIPTION
The DFMA Development and Community Partnership Manager will help to amend and carry out a full development plan set by the Museum’s Director, write grants for new and recurring initiatives, and engage the local community in beneficial partnerships to benefit the museum’s
fundraising and programs. Because the institution is small, DFM staff have a variety of duties on a daily basis.
The scope of work for this position will include, but may not be limited to:
- Work with the Director of the Museum to adjust and carry out the annual fundraising plan.
- Write grants, grant reports, and manage the grant writing calendar.
- Conduct research to identify new funders and funding streams.
- Create and disseminate a year end appeal for individual funding.
- Meet with potential funders alongside the Director of the Museum.
- Maintain and manage crediting of private, corporate, and institutional donors.
- Collaborate with Museum staff on ideas for earned income streams
- Engage and meet with community partners to strengthen old and forge new relationships that help the Museum to carry out its mission.
- Engage with visitors during open business hours and manage the site when needed.
- Generate reports and information about fundraising and community partnerships as needed.
- Oversee, expand, and support corporate and individual volunteers.
- Assist with in person programs and events.
- Assist with administrative work as needed.
This opportunity is partially remote, and the individual will work off-site for a portion of the placement; applicants must have reliable access to the internet. There will be days when the individual will be required to be onsite. Most training, supervision, and communications will occur online. Depending on the project, the individual will work closely with the museum’s Executive Director, Digital Content and Programs Coordinator, and Director of Education using video conferencing (Google Meet and Zoom), email, and chat. The successful candidate will have the opportunity to participate in webinars and other virtual and in person professional development programming for museum professionals. This is a full time permanent position.
QUALIFICATIONS
- A successful candidate should hold a graduate degree in Museum Studies, NonProfit Management or related field.
- It is preferable that the applicant be a local resident with a firm understanding of the neighborhood that the museum serves.
- Excellent attention to detail, ability to work independently, good time management, and strong interpersonal, research, organizational, and writing skills.
- Proficient in various software platforms and digital services, including Adobe, Microsoft Word, Google Suite and Customer Relationship Management Databases.
- Passion for our mission and commitment to community programming and equality.
- Familiarity with nonprofit organizations, computer visualizations, and underrepresented communities is desirable.
COMPENSATION
- $50,000 annually, plus benefits
The Dyckman Farmhouse Museum Alliance considers all applicants for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, age, disability, or status as a Vietnam-era or special disabled veteran in accordance with federal, state, and local laws. In addition, DFMA complies with applicable federal, state, and local laws prohibiting discrimination in employment in every jurisdiction in which it operates. DFMA also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. All interested individuals, regardless of background, are encouraged to apply.
TO APPLY: To be considered for this position, you must submit a resume, writing sample, and letter of interest (in PDF format) that best showcases your qualifications for this position to director@dyckmanfarmhouse.org. Incomplete applications will not be considered.
Posting Date: July 12, 2023
Park and Recreation Aide 2 - Tour Guide/Historic Interpreter
WORK LOCATION: Staatsburgh State Historic Site, Dutchess County (845) 889-8851
DUTIES & RESPONSIBILITIES
Under the direction of the Historic Site Manager, the selected candidate will perform a variety of tasks to support the site’s operations. Duties include, but are not limited to:
OPERATIONAL NEEDS
WORK SCHEDULE
Schedule: Wednesday – Sunday, 8:45am to 5:15pm (with ½ hour unpaid lunch break); holidays as assigned; evening hours on approximately 8 dates per year; additional hours in the holiday season.
QUALIFICATIONS
Must have excellent communication skills, verbal and writing and very strong skills for working with the public. Excellent customer service skills essential. Must be able to organize information about the history of the site and its collections and convey them effectively and engagingly to diverse audiences. Must be able to combine the ability to work independently with being a good team player. Punctuality, dependability and flexibility are essential. Must have (or be able to quickly acquire) basic skills in Microsoft Word, Excel, and Outlook. Must have a valid driver’s license.
COMPENSATION
TO APPLY: It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs. All qualified persons are invited and encouraged to apply. Complete a NY State OPRHP Employment Application, available in all park offices or online at http://nysparks.com/employment/park-employment.aspx, including three (3) work references with contact name, name of business and phone number. Include a resume. Submit application to donald.fraser@parks.ny.gov Please put job application in the subject line.
APPLICATION DEADLINE: Until Filled
Posting Date: July 1, 2023
WORK LOCATION: Staatsburgh State Historic Site, Dutchess County (845) 889-8851
DUTIES & RESPONSIBILITIES
Under the direction of the Historic Site Manager, the selected candidate will perform a variety of tasks to support the site’s operations. Duties include, but are not limited to:
- give public tours and programs, including costumed interpretation
- assist with K-12 school lessons, logistics and program delivery
- assist at reception desk, including operating two POS systems
- assist with special events and education programs
- assist with mailings and program promotion on social media
- assist with collections care, maintenance and housekeeping tasks as needed
- assist with administrative and light maintenance as needed
OPERATIONAL NEEDS
- As a term and condition of appointment, applicants must possess a valid US Driver’s License, or obtain it within six months of appointment.
- Must be available to work nights, weekends, and holidays as needed; includes assisting with public visitation for holiday touring, Friends events, annual car show and other special events
- Excellent customer service skills are essential
- The person in this position will have partial security access to the museum building and must be fully capable and able to maintain all agency/region/site policies that protect patrons, staff, volunteers, historic structures, and the collections.
- This position assists, as needed, with buildings and grounds functions to ensure patron safety including snow/ice removal and maintenance tasks
WORK SCHEDULE
Schedule: Wednesday – Sunday, 8:45am to 5:15pm (with ½ hour unpaid lunch break); holidays as assigned; evening hours on approximately 8 dates per year; additional hours in the holiday season.
QUALIFICATIONS
Must have excellent communication skills, verbal and writing and very strong skills for working with the public. Excellent customer service skills essential. Must be able to organize information about the history of the site and its collections and convey them effectively and engagingly to diverse audiences. Must be able to combine the ability to work independently with being a good team player. Punctuality, dependability and flexibility are essential. Must have (or be able to quickly acquire) basic skills in Microsoft Word, Excel, and Outlook. Must have a valid driver’s license.
COMPENSATION
- PAY RATE: $16.61/hour; 32-40 hours per week, negotiable
TO APPLY: It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs. All qualified persons are invited and encouraged to apply. Complete a NY State OPRHP Employment Application, available in all park offices or online at http://nysparks.com/employment/park-employment.aspx, including three (3) work references with contact name, name of business and phone number. Include a resume. Submit application to donald.fraser@parks.ny.gov Please put job application in the subject line.
APPLICATION DEADLINE: Until Filled
Posting Date: July 1, 2023
Curator of Historic Landscapes, Lyndhurst
Lyndhurst seeks its first Curator of Historic Landscapes to provide onsite leadership and management of its 67-acre historic landscape and to engage local and national communities to participate in the stewardship and enjoyment of this National Historic Landmark. Lyndhurst’s Hudson River-adjacent landscape is highly significant and well-preserved but little known to garden afficionados or within the horticultural community. This is an opportunity for the new Curator of Historic Landscapes to build a robust horticultural practice at Lyndhurst, engage multiple community stakeholders and create national visibility for this little-known but seminal American landscape. Less than 25 miles from New York City situated on the widest point on the Lower Hudson River, Lyndhurst is in a band of other significant historic landscape properties including Wave Hill, The New York Botanical Garden, Untermyer Garden, Kykuit, the Rockefeller Preserve and Stone Barns.
The Curator of Historic Landscapes reports to the Executive Director of Lyndhurst and will need to balance priorities in landscape preservation, horticulture, education, community engagement and visitor experience with the many other programmatic and interpretive objectives of this vibrant historic site. The Curator participates in an ambitious property-wide restoration program that will include ongoing recreation of major landscape features including a rose/perennial garden, a kitchen/flower garden, a lilac allee and multiple native plant and pollinator gardens. Restoration activities will also include the installation of historic fountains, 19th century marble garden furniture and, ultimately, the restoration of one of the earliest and largest Lord and Burnham greenhouses. Notably, the Curator of Historic Landscapes is responsible for interpreting the Lyndhurst landscape in new and engaging ways that appeal to and attract a broad and diverse audience. As a key public face of Lyndhurst to the horticultural community and to local stakeholder groups, the Curator utilizes excellent communication skills to serve as a passionate advocate for Lyndhurst’s landscape, working effectively and diplomatically to build relationships both outside and within the organization. Key to success in this position is having a developed aesthetic sensibility to the inherent beauty of picturesque historic landscapes and an ability to translate that sense into a way that is accessible to the general public. This is an opportunity for the Curator to create and grow a practice on a significant site near New York City in the lower Hudson River Valley. This position is grant funded for a period of two years from the date of hire, with potential to become an ongoing position based on performance and increased revenues, and subject to the availability of continued funding.
Site History
The landscape has roots in the 17th century Dutch first contact with native peoples and is likely the only remaining landscape design of Alexander Jackson Davis, the noted 19th century architect who partnered extensively with landscape pioneer Andrew Jackson Downing. The landscape includes mature flowering specimen trees and shrubs, a rose and perennial garden, an 1881 Lord and Burnham greenhouse frame, once the largest in the world, and extensive wood and marble seating groups as well as fountains by Frederick MacMonnies. The property is bisected by two major public walking trails, the Old Croton Aqueduct and the Westchester RiverWalk and is essentially always open to the public. The 67-acre parcel is the full original footprint of the Lyndhurst estate and is extremely well documented and largely intact. Photographs from the 1860s and a topographical map from 1870 document the post-Civil War expansion of the landscape, heavily influenced by the completion of Central Park. Extensive photographic documentation of the landscape was conducted by Mattie Edwards Hewitt in 1920. A recently discovered color home movie from 1942 provides extensive documentation of the landscape prior to its post-World War II demise. The landscape was added to successively but never completely redesigned and, as such, is a catalog of changing American attitudes towards landscape design from the early 19th century through present day. The landscape is pivotal to Lyndhurst’s mission of interpreting the development of unique American cultural attitudes and how our approach to landscape design has evolved and, in many ways, returned to the sustainable practices of the earliest landscapers.
DUTIES
Horticulture/landscape
Management
Community outreach
Project management
QUALIFICATIONS
PAY & BENEFITS
This is a full-time, exempt level position, eligible for full benefits, including health, dental and life insurance, retirement benefits, and 3+ weeks of vacation, plus sick time and holidays.
The National Trust and its subsidiaries require all staff to show proof of COVID-19 vaccinations and boosters (with limited exceptions for religious or medical reasons).
Hiring Range: $65,000 - 70,000 per year
TO APPLY: Visit savingplaces.org/careers?fbclid=IwAR12ktWKu-q-jJXCyFr1QlkqAMrkIzE6owMXwrNH9Jxe-TfKc-n23U7BYEQ and click on "Start Your Application"
Lyndhurst seeks its first Curator of Historic Landscapes to provide onsite leadership and management of its 67-acre historic landscape and to engage local and national communities to participate in the stewardship and enjoyment of this National Historic Landmark. Lyndhurst’s Hudson River-adjacent landscape is highly significant and well-preserved but little known to garden afficionados or within the horticultural community. This is an opportunity for the new Curator of Historic Landscapes to build a robust horticultural practice at Lyndhurst, engage multiple community stakeholders and create national visibility for this little-known but seminal American landscape. Less than 25 miles from New York City situated on the widest point on the Lower Hudson River, Lyndhurst is in a band of other significant historic landscape properties including Wave Hill, The New York Botanical Garden, Untermyer Garden, Kykuit, the Rockefeller Preserve and Stone Barns.
The Curator of Historic Landscapes reports to the Executive Director of Lyndhurst and will need to balance priorities in landscape preservation, horticulture, education, community engagement and visitor experience with the many other programmatic and interpretive objectives of this vibrant historic site. The Curator participates in an ambitious property-wide restoration program that will include ongoing recreation of major landscape features including a rose/perennial garden, a kitchen/flower garden, a lilac allee and multiple native plant and pollinator gardens. Restoration activities will also include the installation of historic fountains, 19th century marble garden furniture and, ultimately, the restoration of one of the earliest and largest Lord and Burnham greenhouses. Notably, the Curator of Historic Landscapes is responsible for interpreting the Lyndhurst landscape in new and engaging ways that appeal to and attract a broad and diverse audience. As a key public face of Lyndhurst to the horticultural community and to local stakeholder groups, the Curator utilizes excellent communication skills to serve as a passionate advocate for Lyndhurst’s landscape, working effectively and diplomatically to build relationships both outside and within the organization. Key to success in this position is having a developed aesthetic sensibility to the inherent beauty of picturesque historic landscapes and an ability to translate that sense into a way that is accessible to the general public. This is an opportunity for the Curator to create and grow a practice on a significant site near New York City in the lower Hudson River Valley. This position is grant funded for a period of two years from the date of hire, with potential to become an ongoing position based on performance and increased revenues, and subject to the availability of continued funding.
Site History
The landscape has roots in the 17th century Dutch first contact with native peoples and is likely the only remaining landscape design of Alexander Jackson Davis, the noted 19th century architect who partnered extensively with landscape pioneer Andrew Jackson Downing. The landscape includes mature flowering specimen trees and shrubs, a rose and perennial garden, an 1881 Lord and Burnham greenhouse frame, once the largest in the world, and extensive wood and marble seating groups as well as fountains by Frederick MacMonnies. The property is bisected by two major public walking trails, the Old Croton Aqueduct and the Westchester RiverWalk and is essentially always open to the public. The 67-acre parcel is the full original footprint of the Lyndhurst estate and is extremely well documented and largely intact. Photographs from the 1860s and a topographical map from 1870 document the post-Civil War expansion of the landscape, heavily influenced by the completion of Central Park. Extensive photographic documentation of the landscape was conducted by Mattie Edwards Hewitt in 1920. A recently discovered color home movie from 1942 provides extensive documentation of the landscape prior to its post-World War II demise. The landscape was added to successively but never completely redesigned and, as such, is a catalog of changing American attitudes towards landscape design from the early 19th century through present day. The landscape is pivotal to Lyndhurst’s mission of interpreting the development of unique American cultural attitudes and how our approach to landscape design has evolved and, in many ways, returned to the sustainable practices of the earliest landscapers.
DUTIES
Horticulture/landscape
- Provides leadership and guidance to maintain and develop Lyndhurst’s historic landscape as a cohesive unit and ensures that the landscape appeals to broad audiences.
Possesses and uses a thorough understanding of plant care, management of trees and shrubs for health and safety, landscape design and installation, landscape maintenance, management of exotic invasive plants, and pest/disease management techniques. - Balances between strategic planning for landscape preservation and future restoration projects versus daily custodial aspects of grounds management.
- Utilizes an existing historic landscape report covering more than 175 years of planting at Lyndhurst to restore now-missing sections of the landscape.
- Ensures that Lyndhurst’s landscape infrastructure (walkways, stairs, deer fencing, garden furniture, fountains and garden structures, plantings, and equipment needed for garden work) is maintained at a level that provides a consistently safe and pleasant experience for visitors; hires and supervises contractors, seasonal workers and interns needed to accomplish these goals.
- Establishes and maintains professional and cordial relations with appropriate vendors, organizations, and individuals regionally and nationally, nurturing professional relationships within the broader botanical and ecological community network.
- Recognizes the opportunity to completely formulate the horticultural practice at a significant National Historic Landmark.
Management
- Interacts and collaborates with Lyndhurst’s staff in support of its mission.
- Participates in fundraising efforts, as requested, providing the horticultural vision and passion needed to develop long-standing relationships and reach out to potential supporters.
- Provides information for and participates, as requested, in the annual budget and planning process, particularly with regard to infrastructure and the plant collection, including both short and long-term needs.
- Provides insight, content, and editorial support for various publications, interpretative signage, and marketing as required.
Works collaboratively with Lyndhurst’s visitor’s services department to ensure smooth and efficient long-term and day-to-day operation of the Lyndhurst landscape for tours and passive recreation.
Supervises and recruits, trains seasonal staff and works collaboratively with existing buildings and grounds staff. - Participates in monthly weekend on-call duties, as needed.
Community outreach
- Supervises, recruits, trains, and manages outdoor volunteers.
- Oversees curriculum development that covers such topics as healthy foodways, sustainable landscape practices and utilization of native plants to further engage families with the landscape.
- Works with existing volunteer groups that help maintain the rose garden, fern garden and two rock gardens.
- Undertakes restoration of the 2.5-acre kitchen garden as an educational tool for families.
- Developing programs that make Lyndhurst’s landscape a welcoming place for all communities.
- Responsible for working with tribal authorities to develop a land acknowledgment and commensurate interpretive programs.
Project management
- Oversees multi-million-dollar grant-funded historic landscape restoration projects including recreation of the historic perennial garden, landscaping in front of the restored tree house, restoring landscape features along the main entry drive and installing fountains and marble seating in front of the greenhouse.
- In conjunction with other partner organizations, restoring and maintaining landscape features in an adjacent 25-acre historic park that provides parking and trail access to Lyndhurst.
- Identifies and interfaces with restoration and installation professionals to install and care for marble, cast iron and bronze garden furniture and statuary.
- Assists and collaborates with restoration and buildings staff on major campus-wide restoration projects to buildings that have a landscape component.
QUALIFICATIONS
- Requires a bachelor’s or master’s degree in horticulture, plant/agricultural sciences, landscape architecture, natural resources/ecosystem management or public horticulture. Individuals with demonstrated work experience in arboriculture, horticulture, land stewardship, facility management, etc. are encouraged to apply. A combination of education and experience can be substituted for the requirements described above.
- Possesses a thorough understanding of botany, threats to the flora of the northeast, horticultural techniques and practice, native plant care, management of the trees and shrubs and pest/disease management techniques.
8 years’ experience in garden setting required, experience working in a public garden or other public amenity preferred. - Knowledge of, or willingness to learn, educational and visitor engagement techniques, particularly as it relates to interpreting cultural landscapes for the public.
- Knowledge of, or willingness to learn, American horticultural history, particularly the history of cultural landscapes of the 19th and 20th century.
- Must have experience working with appropriate garden tools and implements, including safety regulations.
- Advanced analytical and problem-solving skills, including issue identification and prioritization.
- Advanced project-management skills, including project budgeting, staffing and planning. Ability to achieve results with general supervision.
- Effective presentation skills. Excellent writing, spelling, grammar, and proofreading skills, as well as strong verbal communication and customer service skills. Strong organizational skills. Excellent attention to detail.
- Experience successfully managing key stakeholders and relationships. Proven ability to collaborate across departments to implement processes and achieve results. Track record of building and maintaining productive relationships with multiple stakeholders.
- Demonstrated success in engaging culturally diverse colleagues and stakeholders. Bi-lingual language skills a plus. Ties to culturally diverse affinity groups, professional organizations, or related associations are a plus. Able to talk effectively about identities such as race, ethnicity, sexual orientation, class, ability, or gender in plain, specific terms as they relate to the workplace and cultural heritage.
- Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion. Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy. Entrepreneurial spirit and skill set a plus.
- Proven ability to continually develop skills related to use of rapidly changing technology and communications best practices.
- Must have operating knowledge of MS Office.
- Must demonstrate strong communication skills; must present evidence of skills: past presentations, papers, etc.
- Must demonstrate the ability to work collaboratively and diplomatically with others, including providing supervision for volunteers, and other staff as assigned.
- Possess a valid Driver's License.
- Must be able to meet the demanding physical requirements of the job. It requires the ability to move equipment to various locations within the gardens that may not be accessible via motor vehicle and to climb ladders. The employee must occasionally lift and/or move up to 50 pounds. The employee must be able to work both inside and outside, including outdoor work in inclement weather (heat/cold, rain/snow).
PAY & BENEFITS
This is a full-time, exempt level position, eligible for full benefits, including health, dental and life insurance, retirement benefits, and 3+ weeks of vacation, plus sick time and holidays.
The National Trust and its subsidiaries require all staff to show proof of COVID-19 vaccinations and boosters (with limited exceptions for religious or medical reasons).
Hiring Range: $65,000 - 70,000 per year
TO APPLY: Visit savingplaces.org/careers?fbclid=IwAR12ktWKu-q-jJXCyFr1QlkqAMrkIzE6owMXwrNH9Jxe-TfKc-n23U7BYEQ and click on "Start Your Application"
Custodial Supervisor, Jay Heritage Center (Part-time)
Salary: $25/hr
The custodial supervisor ensures that the 23-acre Estate and all its buildings are cleaned, properly organized, secured, and prepared for events and notes any maintenance issues requiring attention. Serves as an ambassador of the organization with visitors.
RESPONSIBILITIES
Events: Program and Rental Supervision
• Chairs and Tables Setup
• Audio Visual Equipment – Microphone, Screen, and Electrical Power Needs
• Breakdown, Cleanup
• Sandwich Board Lettering, Additional Signage
• Tours of Buildings and Landscape
• Assists with Directing Parking for Events
Housekeeping in Carriage House and Mansion
• Light Bathroom Cleaning
• Litter Removal, Trash Disposal, and Recycling
• Stocking Hardware and Paper Supplies
• Changing Light Bulbs
Outdoor Tasks
• Plant Watering
• Sweeping Inside and Out to Maintain Welcome, Neat Appearance
• Light Snow Shoveling, Sanding for Safety
Mechanical Maintenance in Buildings
• Carriage House Clock Technician
• Monitors Sump Pump, HVAC, Alarm, and Fire Systems
• Resource for Architects and Contractors on MEP (Mechanical, Electrical and Plumbing)
• Responsible for Regular System Checks
• Hanging Exhibits and Small Repairs, Painting Touch-Ups
Other: Office Work and Staff Collaboration
• Security Patrol of JHC Grounds
• Supervises Meter Readers, Landscapers, Contractors, and Maintains Calendar/Schedule of Service
• Takes Direction from JHC’s Executive Director and Works Collaboratively with Other JHC staff
TO APPLY: Email peraino.jhc@gmail.com to apply and for further details.
Salary: $25/hr
The custodial supervisor ensures that the 23-acre Estate and all its buildings are cleaned, properly organized, secured, and prepared for events and notes any maintenance issues requiring attention. Serves as an ambassador of the organization with visitors.
RESPONSIBILITIES
Events: Program and Rental Supervision
• Chairs and Tables Setup
• Audio Visual Equipment – Microphone, Screen, and Electrical Power Needs
• Breakdown, Cleanup
• Sandwich Board Lettering, Additional Signage
• Tours of Buildings and Landscape
• Assists with Directing Parking for Events
Housekeeping in Carriage House and Mansion
• Light Bathroom Cleaning
• Litter Removal, Trash Disposal, and Recycling
• Stocking Hardware and Paper Supplies
• Changing Light Bulbs
Outdoor Tasks
• Plant Watering
• Sweeping Inside and Out to Maintain Welcome, Neat Appearance
• Light Snow Shoveling, Sanding for Safety
Mechanical Maintenance in Buildings
• Carriage House Clock Technician
• Monitors Sump Pump, HVAC, Alarm, and Fire Systems
• Resource for Architects and Contractors on MEP (Mechanical, Electrical and Plumbing)
• Responsible for Regular System Checks
• Hanging Exhibits and Small Repairs, Painting Touch-Ups
Other: Office Work and Staff Collaboration
• Security Patrol of JHC Grounds
• Supervises Meter Readers, Landscapers, Contractors, and Maintains Calendar/Schedule of Service
• Takes Direction from JHC’s Executive Director and Works Collaboratively with Other JHC staff
TO APPLY: Email peraino.jhc@gmail.com to apply and for further details.
Development Manager, Individual & Institutional Giving, Lewis Latimer House Museum (Full Time)
A New York City landmark, the historic house of African American inventor, humanist, and son of fugitive slaves Lewis Latimer, the Lewis Latimer House Museum (LLHM) calls attention to Latimer’s and other People of Color’s contributions to science, technology, arts, poetry, and American life, through multilingual tours, exhibits, public and S.T.E.A.M. educational programs in the above areas. Visit lewislatimerhouse.org to learn more.
The ideal candidate for the Development Manager, Individual & Institutional Giving position is passionate about forming meaningful relationships with community stakeholders, African American history and culture, serving immigrant communities, working across different cultures and cultivating engagement. The candidate should possess excellent verbal and written communication skills. We are looking for someone who is acquainted with the arts and culture world or who seeks to learn about it. LLHM is an organization by and for Communities of Color, and it strives for a culture that
supports the professional growth of its staff. This role has responsibility for individual and institutional giving, oversight of a fundraising calendar and
growing roster of funders, and often works with the Executive Director, Communications Manager, and the Board, to articulate future strategy for institutional giving proposals and individual giving outreach.
The candidate will report to the Executive Director and be joining an ambitious and successful four- person team.
RESPONSIBILITIES
Individual Giving:
Institutional Giving:
QUALIFICATIONS
This role is a full-time permanent position, $55,000-$65,000/year commensurate with experience. Hybrid position with both virtual and in-person work. Must be available for weekly virtual staff meetings and attending in-person public and fundraising events occasionally on weekends or weekday evenings to provide support as needed.
To Apply: Please email 1) a cover letter outlining how your background and experiences fit the position, 2) a resume, and 3) three references to info@lewislatimerhouse.org with ”Development Manager – [Applicant Name]” in the subject line. No phone calls please.
A New York City landmark, the historic house of African American inventor, humanist, and son of fugitive slaves Lewis Latimer, the Lewis Latimer House Museum (LLHM) calls attention to Latimer’s and other People of Color’s contributions to science, technology, arts, poetry, and American life, through multilingual tours, exhibits, public and S.T.E.A.M. educational programs in the above areas. Visit lewislatimerhouse.org to learn more.
The ideal candidate for the Development Manager, Individual & Institutional Giving position is passionate about forming meaningful relationships with community stakeholders, African American history and culture, serving immigrant communities, working across different cultures and cultivating engagement. The candidate should possess excellent verbal and written communication skills. We are looking for someone who is acquainted with the arts and culture world or who seeks to learn about it. LLHM is an organization by and for Communities of Color, and it strives for a culture that
supports the professional growth of its staff. This role has responsibility for individual and institutional giving, oversight of a fundraising calendar and
growing roster of funders, and often works with the Executive Director, Communications Manager, and the Board, to articulate future strategy for institutional giving proposals and individual giving outreach.
The candidate will report to the Executive Director and be joining an ambitious and successful four- person team.
RESPONSIBILITIES
- In conjunction with the Executive Director, develop an annual fundraising plan for LLHM
- Track fundraising progress, conduct timely report to the Executive Director, and make recommendations in revenue-growing strategy
Individual Giving:
- Develop and execute annual strategy for campaigns, including the Friends of Lewis Latimer House Museum initiative, to cultivate and engage individual donors and secure individual donations in collaboration with the Communications Manager,
- Craft written communications for individual donors and steward relationships
- Manage gift processing and donor acknowledgement, donor database, and financial reporting using Excel and an CRM or donor management system – implement a new donor database platform for LLHM as needed
- Plan, organize, and supervise special events for solicitation and cultivation purposes, working with the Executive Director and the board
- Attend LLHM programs as necessary for relationship building with donors and potential donors
- Research potential donors to expand prospects
Institutional Giving:
- Work with the Executive Director to develop annual goals and timeline to pursue institutional giving
- Maintain and update the grant proposal and report calendar
- Craft grant proposals and reports at the direction of the Executive Director
- In conjunction with the Executive Director, maintain positive, collaborative relationships with institutional supporters
QUALIFICATIONS
- At least three years of professional experience in nonprofit fundraising with responsibilities in both individual giving and grant writing
- Exceptional communication skills and comfort interacting with individuals across a broad range of socio-economic backgrounds
- Excellent writing, editing, research, and proofreading skills are necessary. Must pay exceptional attention to details and accuracy
- Proficient working knowledge of Google Platforms, Microsoft Office Suite, Adobe Acrobat, and donor database or CRM platforms
- Deep interest in and knowledge of Black history and culture preferred
- Excellent organizational and interpersonal skills
- Comfort with developing positive, effective relationships with colleagues, Board members, donors, visitors, and interns is highly desired
- Knowledge of New York City philanthropic network, best practices and trends is a plus
This role is a full-time permanent position, $55,000-$65,000/year commensurate with experience. Hybrid position with both virtual and in-person work. Must be available for weekly virtual staff meetings and attending in-person public and fundraising events occasionally on weekends or weekday evenings to provide support as needed.
To Apply: Please email 1) a cover letter outlining how your background and experiences fit the position, 2) a resume, and 3) three references to info@lewislatimerhouse.org with ”Development Manager – [Applicant Name]” in the subject line. No phone calls please.
Operations/Administration Manager , Woodstock Guild of Craftsmen, Inc., dba Woodstock Byrdcliffe Guild
Small, professional, committed staff with active, engaged volunteer board seeks teammate to coordinate core operations for multi-faceted historic arts organization. Ideal position for a recent Arts Admin grad or someone starting a career in arts administration. Great opportunity to learn the
ropes from seasoned professionals and gather experience in all areas of arts administration—gallery, education, residency, history. Growth potential if desired. Experienced arts administrator welcomed to apply. Experienced administrative manager seeking to transition to work in the arts welcomed.
Reports to: Executive Director
Supervises: Interns
Job Type: Full-time
Pay: $41,000 - $48,000 per year depending on experience
Schedule: Monday to Friday, 10-5; Occasional weekend work
JOB DESCRIPTION
The Operations/Administration Manager is responsible for the general day to day operations of the facilities and administrative tasks. They assist the Executive Director in creating and maintaining organizational procedures, striving for high standards with a knowledge of best practices. The
Operations/ Administration Manager, working with the Executive Director and members of the Board of Directors, coordinates fundraising events and tracks membership and donations, including grants.
Duties include:
General Administration
REQUIREMENTS
TO APPLY: Send cover letter and resume to jobs@woodstockguild.org
The Woodstock Byrdcliffe Guild is an Equal Opportunity Employer. The Woodstock Byrdcliffe Guild does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other
basis covered by appropriate law.
Small, professional, committed staff with active, engaged volunteer board seeks teammate to coordinate core operations for multi-faceted historic arts organization. Ideal position for a recent Arts Admin grad or someone starting a career in arts administration. Great opportunity to learn the
ropes from seasoned professionals and gather experience in all areas of arts administration—gallery, education, residency, history. Growth potential if desired. Experienced arts administrator welcomed to apply. Experienced administrative manager seeking to transition to work in the arts welcomed.
Reports to: Executive Director
Supervises: Interns
Job Type: Full-time
Pay: $41,000 - $48,000 per year depending on experience
Schedule: Monday to Friday, 10-5; Occasional weekend work
JOB DESCRIPTION
The Operations/Administration Manager is responsible for the general day to day operations of the facilities and administrative tasks. They assist the Executive Director in creating and maintaining organizational procedures, striving for high standards with a knowledge of best practices. The
Operations/ Administration Manager, working with the Executive Director and members of the Board of Directors, coordinates fundraising events and tracks membership and donations, including grants.
Duties include:
General Administration
- Maintain administrative calendar for Board meetings, Events, and venue rentals
- Sort and distribute mail
- Manage daily office needs, including telephones, internet and ordering of supplies.
- Track and make bank deposits, prepare weekly banking reports.
- Track and allocate online payments, such as Square and PayPal.
- Manage listings, inquiries, applications, leases, renewals, and payments for short- and long-term residential and commercial rentals in arts colony.
- Coordinate venue rental for three sites (theatre, gallery, barn)
- Liaise with property manager on all showings and maintenance.
- Assist Executive Director in preparation of grant materials and grant reports
- Ensure timely mailings of all member letters, e-blasts, and other forms of communication
- Manage database.
- Coordinate schedules with teachers.
- Track all class and workshop payments.
- Track attendees and communicate with teachers about registrations
REQUIREMENTS
- A love for the arts, contemporary art, performance, and/or history of American art.
- A Bachelor’s degree (Preferred) or equivalent
- Experience in office administration
- Excellent interpersonal and communication skills, sensitivity toward and ability to collaborate and work with diverse populations.
- Aptitude for maintaining a pleasant and collegial atmosphere under sometime stressful conditions.
- Sense of humor, flexibility, patience.
- Computer skills, including proficiency in Microsoft Office and G Suite.
- Ability to reliably commute or relocate to Woodstock, NY 12498 before starting work
- Experienced with Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
TO APPLY: Send cover letter and resume to jobs@woodstockguild.org
The Woodstock Byrdcliffe Guild is an Equal Opportunity Employer. The Woodstock Byrdcliffe Guild does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other
basis covered by appropriate law.
Internships
Archive and Collections Intern, The New Castle Historical Society
This internship is unpaid
The New Castle Historical Society is dedicated to collecting, preserving, and interpreting the history of the Town of New Castle, New York (made up of the hamlets of Chappaqua and Millwood), and the life & legacy of Horace Greeley. We are currently seeking an Archive and Collections intern to assist with processing recently acquired documents and objects and updating the collections database. The intern will work directly with our Collections Committee Chair who oversees the New Castle Historical Society’s archive and collections and the Executive Director. The intern will play a key role in increasing the accessibility and functionality of our collections and archival materials for use by the public, researchers, and staff. The internship is on-site with a flexible schedule.
Internship Qualifications: Undergraduate or Graduate student with an interest in history, art history, museum studies, library science, etc. Cataloging and database experience (PastPerfect Museum Software) is preferred but not required. Demonstrated attention to detail and ability to work independently and collaboratively on assigned projects.
How to Apply:
Please send your resume as a Word or PDF attachment and brief email discussing your interest in the New Castle Historical Society Archives & Collections Internship to: Jennifer Plick, Executive Director director@newcastlehs.org. Please state Archive & Collections Internship in the subject line of your email.
This internship is unpaid
The New Castle Historical Society is dedicated to collecting, preserving, and interpreting the history of the Town of New Castle, New York (made up of the hamlets of Chappaqua and Millwood), and the life & legacy of Horace Greeley. We are currently seeking an Archive and Collections intern to assist with processing recently acquired documents and objects and updating the collections database. The intern will work directly with our Collections Committee Chair who oversees the New Castle Historical Society’s archive and collections and the Executive Director. The intern will play a key role in increasing the accessibility and functionality of our collections and archival materials for use by the public, researchers, and staff. The internship is on-site with a flexible schedule.
Internship Qualifications: Undergraduate or Graduate student with an interest in history, art history, museum studies, library science, etc. Cataloging and database experience (PastPerfect Museum Software) is preferred but not required. Demonstrated attention to detail and ability to work independently and collaboratively on assigned projects.
How to Apply:
Please send your resume as a Word or PDF attachment and brief email discussing your interest in the New Castle Historical Society Archives & Collections Internship to: Jennifer Plick, Executive Director director@newcastlehs.org. Please state Archive & Collections Internship in the subject line of your email.
Internship, Putnam History Museum
Opportunities for class credit requirements are available
Internships at the PHM are educational, hands-on experiences, designed for high school, undergraduate, and graduate students. By working directly with PHM’s staff and longtime volunteers, interns will have the opportunity to gain valuable hands-on skills and training in museum best practices, collections and archival administration, historic interpretation, and non-profit management.
More specifically, interns will have the opportunity to work on projects in the following areas:
To apply: Please send your résumé and a brief email discussing your interest in the Putnam History Museum Internship Program to: director@putnamhistorymuseum.org. Please state “Internship Program” in the subject line of your email.
Opportunities for class credit requirements are available
Internships at the PHM are educational, hands-on experiences, designed for high school, undergraduate, and graduate students. By working directly with PHM’s staff and longtime volunteers, interns will have the opportunity to gain valuable hands-on skills and training in museum best practices, collections and archival administration, historic interpretation, and non-profit management.
More specifically, interns will have the opportunity to work on projects in the following areas:
- Archives and Collections Management
- Exhibition Design and Development
- Digital Resources (digitizing and cataloging archival material and creating online content)
- Special Collections Library Research and Assistance
- Communications (Marketing and Public Relations)
- Development (grant research and writing, and membership material)
- Museum Education (program development and implementation)
To apply: Please send your résumé and a brief email discussing your interest in the Putnam History Museum Internship Program to: director@putnamhistorymuseum.org. Please state “Internship Program” in the subject line of your email.
Development and Communications Intern, Boscobel House and Gardens
This internship is unpaid
Boscobel House and Gardens is seeking a part-time Development and Communications intern. This internship requires at least a three-month commitment and a minimum weekly commitment of 10 hours. This position will report to and work closely with the Director of Communications and the Development Manager.
As an intern, you will have opportunities to:
Primary Responsibilities:
Communications:
To apply: Send cover letter and resume to Development Manager Dana Hammond at dhammond@boscobel.org.
Boscobel is committed to diversifying its audience and workforce. Veterans and candidates of any gender, ethnicity, race, religion, and cultural background are encouraged to apply.
This internship is unpaid
Boscobel House and Gardens is seeking a part-time Development and Communications intern. This internship requires at least a three-month commitment and a minimum weekly commitment of 10 hours. This position will report to and work closely with the Director of Communications and the Development Manager.
As an intern, you will have opportunities to:
- Secure real-world knowledge and experience of the communications, development, museum and nonprofit fields
- Work in a flexible learning environment while building a portfolio of professional experience
- Receive job references upon successful completion of the internship
Primary Responsibilities:
Communications:
- Updating community calendars
- Community outreach with local area businesses
- Support for photo archives
- Support for community functions
- Other duties as assigned
- Research prospective foundations and corporate donors
- Assist with membership data entry and mailings
- Assist in the planning and execution of Boscobel events
- Provide administrative support and perform other duties as assigned
- University/college sophomore, junior, senior, graduate or recent graduate preferred
- Excellent writing, verbal, phone, organizational skills
- Team player, self-motivated, detail oriented
- Experience with Microsoft Suite preferred
- Previous event planning and fundraising experience a plus, not a must
To apply: Send cover letter and resume to Development Manager Dana Hammond at dhammond@boscobel.org.
Boscobel is committed to diversifying its audience and workforce. Veterans and candidates of any gender, ethnicity, race, religion, and cultural background are encouraged to apply.