Job Listings

Have a job to post? For more information, please contact Priscilla Brendler at [email protected] or call 914-592-6726
AS OF SEPTEMBER 1, 2018, GHHN WILL ONLY POST JOB LISTINGS THAT INCLUDE A SALARY RANGE/HOURLY RATE.

Director of Advancement , Greenwich Historical Society
Salary: $120,000–$140,000 per year, commensurate with experience
Full-time • Exempt • On-site in Greenwich, CT

The Greenwich Historical Society—an essential cultural institution dedicated to preserving and sharing the rich history of Greenwich—is seeking an experienced, strategic, and visionary Director of Advancement. This senior leadership role is responsible for shaping and executing all fundraising, donor engagement, marketing/communications, and special events efforts that advance the institution’s mission and long-term financial sustainability.

Founded in 1931 as an organization devoted to collecting and sharing the Town’s history, Greenwich Historical Society has grown into a nearly 3-acre campus with nationally-significant historic buildings, a new 10,000 sq. ft. facility with museum, library, and visitor center, and a multi-faceted range of programs and activities. Located on the historic Cos Cob Harbor, home of Connecticut’s first art colony, the Historical Society has two main areas of focus: as a museum (galleries, BushHolley House, education center) with related exhibitions and education programs for children and adults, and as a center for Greenwich history (library and archives, preservation and publication programs).

The Director of Advancement will enter the Historical Society at a pivotal time of additional growth and opportunity. GHS entered the silent phase of a capital campaign in late 2024 and will go public with the campaign goal of $7.5-10 million in 2026. With nearly $3 million raised to date, the Director of Advancement will have the opportunity to close the campaign goal while playing a vital role in the strategic planning for GHS’s future. Reporting to the Executive Director & CEO, the Director of Advancement oversees a talented team across development, marketing, communications, and events, and works closely with the Board of Trustees and senior leadership. This is an exciting opportunity for a dynamic advancement
professional to make a transformative impact at a growing cultural organization.

RESPONSIBILITIES
Fundraising & Advancement Leadership

Design and lead a comprehensive fundraising strategy spanning individual, major, corporate, foundation, and government giving.
Spearhead the completion of a $7.5–$10 million Capital Campaign, engaging new and next-generation donors.
Grow the annual fund, major gifts program, membership, and planned giving.
Identify, cultivate, solicit, and steward donors at all levels while expanding new constituencies.

Events Oversight & Management

Provide full strategic and operational oversight of all fundraising and cultivation events, including History in the Making, Spring Fete, exhibition openings, and donor programs.
Supervise the Events Manager and ensure excellence in event planning, logistics, sponsorship fulfillment, and donor experience.
Maximize each event’s visibility, impact, and fundraising performance.

Marketing & Communications

Oversee all marketing, communications, branding, publications, PR, digital content, and social media.
Ensure integration between marketing strategies and fundraising, membership, and institutional goals.

Board & Volunteer Engagement

Support and energize the Board in its development role.
Coordinate Trustees’ and volunteers’ participation in fundraising, cultivation, and events.

Grants & Institutional Giving

Collaborate with the Executive Director & CEO to prepare and submit grant proposals.
Oversee grant reporting, compliance, and funder stewardship.

Department & Staff Leadership

Supervise full- and part-time staff across development, events, marketing, and communications.
Ensure effective performance management, collaboration, training, and recruitment.
Maintain high-quality donor data and reporting through Raiser’s Edge.

Institutional Visibility

Represent the Historical Society publicly, strengthening community relationships, partnerships, and organizational visibility.

Financial Oversight

Partner with senior leadership to manage the Advancement Department budget.
Track revenue performance and ensure effective financial controls within the department.

QUALIFICATIONS
The ideal candidate will:

Have a proven track record in comprehensive fundraising, including major gifts and events.
Demonstrate success supervising staff—including events and marketing personnel.
Be an inspiring communicator and relationship-builder.
Bring creativity, initiative, professionalism, and strategic thinking.
Exhibit excellent organizational skills, attention to detail, and the ability to juggle multiple priorities.
Be comfortable leading within a dynamic cultural institution.
Hold a Bachelor’s degree (minimum) and 10+ years of development, marketing, and events experience; museum or cultural institution experience strongly preferred.
Be proficient in Raiser’s Edge or similar CRM software.

COMPENSATION AND BENEFITS

Salary: $120,000–$140,000 per year, commensurate with experience
Competitive benefits package including health insurance, retirement plan, paid vacation, and holidays.

TO APPLY: Interested candidates should submit a cover letter and resume to Laura Kelly at [email protected]. Applications will be reviewed on a rolling basis until the position is filled.

Posting Date: 1/9/26

Arts Program Associate (VID 205649), New York State Council on the Arts (NYSCA)
The mission of the New York State Council on the Arts is to foster and advance the full breadth of New York State’s arts, culture, and creativity for all. To support the ongoing recovery of the arts across New York State, the Council on the Arts will award $161 million in FY 2026. The Council on the Arts further advances New York's creative culture by convening leaders in the field and providing organizational and professional development opportunities and informational resources. Created by Governor Nelson Rockefeller in 1960 and continued with the support of Governor Kathy Hochul and the New York State Legislature, the Council is an agency that is part of the Executive Branch. For more information on NYSCA, please visitwww.arts.ny.gov, and follow NYSCA's Facebook page, Twitter @NYSCArts and Instagram @NYSCouncilontheArts.

The Arts Program Associate performs professional work in the administration, evaluation, and oversight of state-funded arts grant programs. The incumbent is responsible for providing technical assistance to applicants; conducting program research; evaluating proposals; preparing written and statistical reports; and monitoring awarded contracts for compliance with program requirements, funding statutes, and agency policies. This position supports the implementation of statewide arts initiatives and represents the agency in interactions with applicants, grantees, public constituencies, and partner organizations. Work is performed under the general supervision of the Program Director.

RESPONSIBILITIES
Duties Include, But Are Not Limited To
Applicant Assistance

Provides applicants and prospective applicants with information, technical assistance, and advisory support regarding eligibility, program requirements, and application procedures.
Conducts site visits and attends events or activities of applicant organizations, when feasible, to observe programs and assess organizational capacity.
Maintains applicant files, documentation, and related supporting records throughout all phases of the application review and grant award process.

Grant Review and Evaluation

Reviews and evaluates grant applications based on established programmatic, fiscal, and statutory criteria.
Prepares application materials, summaries, and supporting documentation for consideration by peer review panels and advisory bodies.
Records deliberations, comments, and recommendations from peer review processes for official agency records in accordance with state reporting standards.

Grant Administration and Monitoring

Communicates approved funding decisions, award conditions, and rationale to applicants as directed by program leadership.
Monitors assigned grants for compliance with statutory requirements, contractual obligations, and program performance standards.
Responds to grantee inquiries related to grant requirements, reporting expectations, and compliance issues.

Agency Representation

Assists with the planning and implementation of meetings, forums, workshops, and seminars to address program needs, statewide initiatives, and field-specific concerns.
Implements technical assistance initiatives, program development projects, and agency priorities as assigned.
Represents the agency or assigned program at professional meetings, symposia, and conferences.
Assists senior grants administration staff with policy development, procedural updates, and projects related to statewide grants management operations.
Performs related duties as required to support the mission and objectives of the agency.

QUALIFICATIONS
Minimum Qualifications Required For Appointment
A bachelor's degree* plus three years specialized experience, one of which must have been at a supervisory level.

Substitutions: Four years of equivalent work experience may substitute for a bachelor's degree. A master's degree may substitute for one year of non-supervisory experience beyond the bachelor's degree.
Specialized experience includes: Experience in the administrative or creative side of a professional arts organization; OR Specific expertise in at least one area, such as performing arts administration or performance itself in a performing art; participatory experience in the arts, such as would be satisfied by a former professional dancer, curator, play director, or actor; or participatory experience in arts management such as would be satisfied by a former managing director, general manager, administrative assistant or business manager of a non-profit arts organization.

Preferred Qualifications

Experience in the administration or evaluation of grant-funded programs.
Knowledge of arts organizations, community-based cultural programming, or nonprofit operations.
Demonstrated ability in research, writing, and the preparation of analytical reports.
Experience representing an organization in public forums or professional settings.
Proficiency with database systems and online grant application platforms.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments

Travel may be required (approximately 15%), including during evening and weekends, depending on mission and assignment.
Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.
Downstate: Location Pay of $4,000

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

TO APPLY: Please submit a resume and cover letter to [email protected] detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.

The NYS Council on the Arts is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

Posting Date 1/8/26

Arts Program Associate - Operations Grant Contracting (VID 205648), New York State Council on the Arts (NYSCA)
The mission of the New York State Council on the Arts is to foster and advance the full breadth of New York State’s arts, culture, and creativity for all. To support the ongoing recovery of the arts across New York State, the Council on the Arts will award $161 million in FY 2026. The Council on the Arts further advances New York's creative culture by convening leaders in the field and providing organizational and professional development opportunities and informational resources. Created by Governor Nelson Rockefeller in 1960 and continued with the support of Governor Kathy Hochul and the New York State Legislature, the Council is an agency that is part of the Executive Branch. For more information on NYSCA, please visitwww.arts.ny.gov, and follow NYSCA's Facebook page, Twitter @NYSCArts and Instagram @NYSCouncilontheArts.

The Arts Program Associate specializing in Operations Grant Contracting will perform agency grants administration support as part of the agency grant team. This is a unique opportunity to hold a key role on the staff of New York State Council on the Arts (NYSCA), an executive agency of New York State. This position will be based at NYSCA's offices in Manhattan.

RESPONSIBILITIES
Duties Include, But Are Not Limited To

Support the grants contracting process function of the agency including contracting, payments, reports, vendor responsibility, and grants reconciliation.
Assist senior grants administration staff on agency policy and projects relating to grants management and operations.
Access and support the leadership and administrative role with respect to, NYSCA's use of the relevant cloud-based portals utilized for contracting, including the Statewide Financial System, the OSC Vendor Responsibility portal, the NYSCA application and reporting portals.
Review data for proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency funding opportunities and goals, availability of funds, and appropriateness of rates.
Review or prepare draft responses to questions raised by control agencies during the approval process.
Assist with special assignments and projects.
Help train both new and experienced staff on new or revised contract procedures and techniques required for effective job performance.
Assist in resolving problems identified by agency staff or vendors with development and/or negotiation of contracts, RFPs, or other related financial documents.
Prioritize among requests and other duties as needed in consultation with Executive staff.
Supervise or coordinate with Arts Team Associates for specific projects as needed in consultation with executive staff.

QUALIFICATIONS
Minimum Qualifications Required For Appointment
A bachelor's degree* plus three years specialized experience, one of which must have been at a supervisory level.

Substitutions: Four years of equivalent work experience may substitute for a bachelor's degree. A master's degree may substitute for one year of non-supervisory experience beyond the bachelor's degree.
Specialized experience includes: Experience in the administrative or creative side of a professional arts organization; OR Specific expertise in at least one area, such as performing arts administration or performance itself in a performing art; participatory experience in the arts, such as would be satisfied by a former professional dancer, curator, play director, or actor; or participatory experience in arts management such as would be satisfied by a former managing director, general manager, administrative assistant or business manager of a non-profit arts organization.

Preferred Qualifications

Experience in the administrative or creative side of a professional arts organization.
Experience with at least one major accounting system or data management platform.
Highly organized with strong project management skills and ability to work optimally in a fast-paced setting with multiple deadlines and attention to detail.
Experience working with data.
Familiarity with New York State government, not-for-profit settings, and grants management procedures.

Occasional travel for meetings or trainings will be required.
Travel may be required (approximately 15%), including during evening and weekends, depending on mission and assignment.
Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.
Downstate: Location Pay of $4,000

Associate Curator, Albany Institute of History & Art
Department: Curatorial
Reports To: Curator
Supervises: Interns and volunteers
Job Category: Staff
Pay Range: $42,500 – $52,500 annually
The museum offers a comprehensive benefits plan including medical, dental, vision, paid sick and vacation time as well as access to a long-term pension program. Salary commensurate with experience.

As a key member of the Curatorial team, the Associate Curator plays a vital role in shaping how the Albany Institute of History & Art’s collections are preserved, interpreted, and experienced. This position offers the opportunity to organize exhibitions of regional and national significance, contribute original research, collaborate with leading scholars and institutions, and help expand public understanding of the depth and breadth of the art and history represented in the Albany Institute’s holdings. The Associate Curator is responsible for the care, interpretation, and academic study of all objects owned by or on loan to the museum. This role plays a central part in exhibition planning—both developing in-house exhibitions and supporting traveling shows—and collaborates closely with colleagues across marketing, education, development, and the Executive Director. The Associate Curator also makes collections recommendations related to acquisitions, conservation, deaccessioning, attribution, and authentication. Working in concert with the Curator and the leadership team, the Associate Curator advances the Institute’s goals by supporting collections stewardship, strengthening research, and offering dynamic public engagement.

RESPONSIBILITIES
Exhibition Planning Responsibilities

Conducts original research, selects objects, and writes exhibition labels and interpretive materials for both exhibitions and marketing/communications.
Proposes and develops temporary exhibitions that foreground the museum’s mission.
Serves as in-house curator for traveling exhibitions.
Oversees installation and deinstallation of exhibitions in collaboration with the Exhibition Preparator/Technician.Works collaboratively with Education and Marketing/Communications to develop interpretive strategies and audience engagement opportunities.
Assists with contracts and coordinates with the Registrar on shipping and insurance requirements.
Interacts with donors and solicits funding for small projects and curatorial initiatives in concert with Senior Curatorial staff, the Executive Director and/or Development team.

Research & Education Responsibilities

Assists with rights and reproduction requests as needed.
Supports scholarly research and collaborates with internal and external researchers.
Serves as a spokesperson for exhibitions and the museum’s mission in media when appropriate.
Represents the Institute at professional gatherings such as MANY and Cultural Heritage Tourism group meetings.
Delivers lectures, tours, and behind-the-scenes programs for public and professional audiences.
Partners with regional organizations on collaborative programs and exhibitions.
Contribute written and supporting materials to grants, grant reporting, and executing funded initiatives.
Writes articles for museum publications.

Collection Management Responsibilities

Catalogues new acquisitions and contributes to ongoing documentation within the collections database.
Assists with digitization initiatives, regular collections database updates, and online collections platforms.

QUALIFICATIONS
Core Competencies

Strong knowledge of New York State art and history relevant to the museum’s collection.
Commitment to ongoing professional development in American art, decorative arts, and international art history.
Familiarity with American Alliance of Museums (AAM) standards and best practices.
Exceptional writing skills for both scholarly and general audiences.
Demonstrated project-management experience.
Excellent communication and interpersonal skills, with the ability to collaborate across departments and with diverse stakeholders.
Ability to work independently and collaboratively.

Education & Experience

Advanced degree in art history, decorative arts, museum studies, or a related field.
5–10 years of museum experience in curatorial work, exhibition development, interpretation, community engagement, or related areas; or equivalent education/experience combination.
Significant experience public speaking and academic writing.

About the Albany Institute of History & Art
Founded in 1791, the Albany Institute of History & Art is New York’s oldest museum. With more than 25,000 objects in the collection and one million documents in the research library, its museum and library holdings form one of the most significant collections in the United States documenting the life and culture of the Hudson Valley region from the late seventeenth century to the present day. The broad scope of its collections includes paintings, sculptures, furniture and furnishings, prints, drawings and watercolors, antiquities, textiles and costumes, manuscripts, photographs, and more. Long-term exhibitions include The Hudson River School: Landscape Paintings from the Albany Institute, Ancient Egypt, and Nineteenth-Century American Sculpture.

Working Conditions and Environmental Factors
The work environment characteristics described here are representative of those the employee will experience on the job. While performing the duties of this job, the employee is working in office and/or client settings and may be exposed to items such as but not limited to toner, office equipment, dust, low noise levels, dirt, and fumes. This position requires the employee to drive a vehicle, including a rental van, to conduct business as needed and therefore, the employee will be exposed to all types of weather conditions.

Mental and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. The employee needs to be able to read, write, and speak English fluently. The employee will have prolonged periods of sitting at a desk and working on a computer. Additionally, the employee is occasionally required to talk, hear, stand, walk, use hands to finger, handle, or feel and reach with hands and arms. Dexterity to write and operate standard office machines such as computers, printers, copiers, fax machines, phones, monitors, and other office and/or presentation-related equipment are required. The employee must occasionally lift and/or move up to forty (40) pounds. The employee must be able to climb up and down ladders regularly.
The mental and emotional intelligence demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee must:

Act as a positive role model and effectively manage emotions and demonstrate tolerance and empathy.
Demonstrate patience and flexibility with co-workers and external constituents.
Handle difficult and challenging situations, manage multiple priorities, and meet deadlines.

TO APPLY: Please send a cover letter, resume, and two professional writing samples to [email protected] by January 23, 2026. No phone inquiries.

Posting Date 12/17

Our Whole History Project Manager, Natural Heritage Trust at NYS Office of Parks, Recreation and Historic Preservation
Location: Peebles Island, Waterford, NY
Compensation: $68,000 - $75,000 and benefits package
Work Schedule: Full-time. 37.5 hours; Monday-Friday

The Natural Heritage Trust (NHT) is a New York State public benefit corporation. Established in 1968, the NHT’s mission is to receive and administer gifts, grants and other funds to further public programs for parks, conservation and historic preservation purposes of the State of New York. The NHT is governed by a four-member Board of Directors comprised of the Commissioner of the Office of Parks, Recreation and Historic Preservation, the Chair of the State Council of Parks, the Commissioner of the Department of Environmental Conservation, and the Secretary of State. The Office of Parks, Recreation and Historic Preservation (OPRHP) is a state agency within the New York State Executive Branch that is responsible for the care and management over 215 Parks and Historic Sites. Collectively, these public facilities provide both residents and visitors access to natural, historic and scenic resources with opportunities for outdoor recreation and places to learn about New York’s rich cultural heritage. The Community Affairs Unit (CAU) is part of the Community Preservation Bureau at OPRHP’s Division for Historic Preservation (DHP). The CAU works to amplify awareness of the Division for Historic Preservation within and beyond the Office of Parks, Recreation and Historic Preservation. This includes activating agency initiatives, supporting special events and programs, providing guidance and training for staff and volunteers, and helping with outreach efforts.

The selected candidate for this position will be an employee of the NHT with work conducted under the supervision of OPRHP Community Affairs Unit. Description of Duties The Our Whole History Project Manager will provide overall project management for DHP and agency-wide projects falling under the Our Whole History (OWH) initiative, specifically related to African American and Revolutionary War history. The job duties will entail logistics, scheduling, budget tracking, reporting, coordinating meetings, routine check-ins with in-house staff and outside partners, public presentations, responding to queries from the public, participation and assisting in planning historic site events, and promotional efforts.

OUR WHOLE HISTORY BACKGROUND
The OWH initiative seeks to reveal and share historically undertold stories of ordinary and extraordinary people and events across New York State. Falling under the umbrella of OWH is Enslavement to Freedom 1627–1827–2027 (E2F), a landmark, multi-year public education and commemoration initiative that shines a light on New York State’s deeply undertold history of slavery and its enduring legacy. In 2027, New York
State will recognize the 200th anniversary of the end of legalized slavery in the state (1827) and the 400th anniversary of the arrival of the first Africans enslaved in the former New Netherland colony (1627). Also falling under OWH is the 250th anniversary of the American Revolution and the Declaration of Independence in 2026. This work extends beyond the period of the American Revolution and the formation of the United States to ongoing efforts to reach the goals expressed by the nation’s founders. New York has been a significant force in those movements, including such iconic, historic stories as serving as the routes for the Underground Railroad, the abolition of slavery, women’s suffrage, the labor movement, and the LGBTQ+ rights movement.

DUTIES
The role of the Our Whole History Manager combines strategic planning, operational execution, and public engagement to preserve and promote historical narratives, places, and collections while delivering compelling educational and cultural experiences to the public.

Reporting and Meetings: Prepare quarterly detailed project expenditure reports and performance reports; submit draft documents for review and comment; set agenda for meetings.
Budget Management: Develop and monitor project and event budgets and track expenditures.
Procurement and Contracting: Assist the CAU Coordinator with procurement needs, specifically by preparing Requests for Quotes, Invitation for Bids, and/or Requests for Proposals and selection of qualified consultants/vendors. Provide support to DHP’s Contract Management Specialist by tracking and managing contractor milestones and deliverables.
Community Engagement and Education: Developing outreach strategies for connecting with different stakeholders and target audiences. Assist in the development of effective promotional and educational materials.
Planning, Logistics, and Execution: Plan, organize, and coordinate event logistics, including venue setup, audio-visual requirements, vendor contracts, and community outreach.
Collaborative Coordination: Work with museum curators, educators, public affairs staff, and other staff to ensure cohesive and well-integrated event programming. Collaborate with other state agencies on partner events.
Assistance with Marketing and Promotion: Assist the CAU team in developing and implementing marketing strategies to promote events, including social media campaigns and press releases

QUALIFICATIONS
Required:

Bachelor’s or higher degree AND five years of professional experience in the following areas: managing public programs and special events, including budgets, managing traveling exhibitions, contracts, and timelines; running meetings and preparing financial and project progress reports; logistical planning and execution of public programs; and coordinating communication between in-house staff, outside partners, and media outlets.

Candidates must also demonstrate:

outstanding written, interpersonal and verbal communication skills, with the ability to interact with diverse audiences and stakeholders
excellent organizational skills with diligent attention to detail
ability to work in a fast-paced environment, managing multiple projects with different deadlines
a positive public-service mentality
Knowledge of US and NYS history

Preferred degrees include Project Management, Tourism Management, Business Administration, Urban Planning, Historic Preservation, History, Public History, Museum Studies, Anthropology, or closely related field. An interest in historic preservation, history, and historic sites is desirable. Candidates should be well-versed in Microsoft Suite, social media platforms, and email delivery platforms.

ADDITIONAL INFORMATION
NHT is committed to building and encouraging an inclusive workplace that strives for respect and promotes and values diversity. We believe that organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective, or any other trait that makes an individual unique, are proven to be better organizations. Please consider joining the team as we work together to build a welcoming workplace where employees recognize their unique characteristics, skills, and experiences are respected, valued, and celebrated.

To support our employees, NHT provides a generous benefits package similar to what is offered to New York State employees. Our total compensation package includes, but is not limited to, leave benefits (14 paid holidays as well as paid vacation, sick, and personal leave); a comprehensive health insurance program including medical, prescription drug, dental, and vision plans; and membership in the NYS Employees Retirement System. Additionally, employees may be eligible for partial remote work schedules.

TO APPLY: Applicants must submit resume, cover letter, and writing sample via email: [email protected] Deadline: COB, Monday, January 12, 2026 Contact: Cordell Reaves NYS Office of Parks, Recreation and Historic Preservation [email protected]

It is the policy of the State of New York and NHT to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service, member 25-622 www.naturalheritagetrust.org status, marital status, domestic violence victim status, genetic predisposition or carrier status, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception. The NHT is an equal opportunity/affirmative action employer.

Posting Date 12/15

Manager, Membership and Member Events, Hudson River Museum
Reports to: Assistant Director, Development

The Manager, Membership and Member Events is responsible for managing the Museum’s membership program and planning and overseeing Member and cultivation events. This position is responsible for developing donor engagement strategies for the HRM through special events, creative stewardship, and individual and institutional membership campaigns. The role also manages the member and donor database. This is an exciting opportunity for a dynamic, solution-oriented individual to enhance and expand a successful membership program that builds an engaged community at the preeminent cultural institution in Westchester. The successful candidate is a detail-oriented and proactive individual who enjoys engaging with the public, has strong communication and computer skills, exceptional customer-service orientation, database management experience and the ability to coordinate and plan with a variety of stakeholders.

RESPONSIBILITIES
Membership

Manage relationships with HRM members (individual and institutional), through database management, renewal letters / e-mails, coordination of mailings, special promotions and more.
Evaluate effectiveness of current membership program services, benefits, and policies, relating to retention and acquisition of members on a regular basis. Recommend and implement changes to improve effectiveness and appeal.
Plan and implement member and Museum cultivation events throughout the year, such as exhibition openings, member events and receptions, and cocktail parties, overseeing invitations, RSVPs, and planning logistics in collaboration with other team members.
Serve as the primary representative of the Membership program on a daily basis, and at all Membership events, including answering calls and emails with congenial and efficient customer service skills.
Serve as the main liaison with HRM Contemporaries by building relationships with individuals, guiding committee, help to recruit new members and organize events and partnerships.
Manage, enhance and grow the Neighbor to Friends discount program for members.
Manage interactions and reciprocal partnerships area cultural institutions including the Fairfield Westchester Museum Alliance.
Generate reports to measure results of membership campaigns, and overall membership retention and growth.
Ensures compliance with all health and safety obligations, and permits for all events.

Museum Cultivation Events

Manage budget, logistics, staff, and vendor relationships and onsite management for Museum events including opening receptions, receptions for programs, fundraisers, Annual Gala, and other cultivation events.
Work with Development team to create event strategies that consider all aspects of fundraising at HRM and take advantage of all opportunities and partnerships available

Member & Donor Database Management

Serve as the primary point of contact for the donor database, including data entry, record maintenance, and supporting membership management, individual giving, and fundraising appeals.
Generate reports and analyze donor and member data to inform engagement strategies, campaigns, and appeals.
Track donations, pledges, and recurring gifts, ensuring proper coding and timely acknowledgments.

EDUCATION, EXPERIENCE, AND SKILLS

Bachelor’s degree and 3-5 years relevant work experience in special events, public programs, and/or membership.
Experience with donor database management; familiarity with Salesforce a plus.
Excellent organizational skills; must be highly detail oriented and comfortable working on multiple projects year round while prioritizing and meeting deadlines.
Proven ability to work successfully in a team, with a supervisor, senior staff, members, and donors .
Proven track record of success in helping to organize special events and work with donors.
Excellent event planning skills and experience; ability to conceive and manage events of different scales.
Excellent interpersonal skills, a proactive, collaborative style, and a sense of humor.
Work for events on occasional weekends and evenings is required.

COMPENSATION
$48,000–$52,000/annually, commensurate with experience.
This position is on-site, with some flexibility for a hybrid work schedule.

BENEFITS

The Museum provides competitive compensation, and generous benefits and perks for all eligible employees, including:
The Museum pays 100% of premiums for medical, dental, and life insurance.
403(b) retirement plan.
Generous paid time off, including annual leave, sick leave, personal days and 13 Museum holidays.
Flexible spending accounts (pre-tax income for eligible health care expenses).
On-site free parking and discount in Museum shop.
Access and free admission to numerous museums and cultural institutions.
Paid membership in the American Alliance of Museums (AAM).
Standard worker’s compensation, short-term and long-term disability and unemployment insurance.
Participation in TransitChek Commuter Benefit program.

The Hudson River Museum (hrm.org) is a preeminent cultural institution in Westchester County and the New York Metropolitan area. Situated on the banks of the Hudson River in Yonkers, New York, the HRM’s mission is to engage, inspire, and connect diverse communities through the power of the arts, sciences, and history. The Museum offers engaging experiences for nearly every age and interest, with an ever-growing collection of American art; dynamic exhibitions that range from notable nineteenth-century paintings to contemporary art installations; Glenview, an 1877 house on the National Register of Historic Places; a state-of-the-art Planetarium; and an outdoor Amphitheater. Accredited by the American Association of Museums (AAM),
the Museum is dedicated to collecting, preserving, exhibiting, and interpreting these multi-disciplinary offerings, which are complemented by an array of public programs that encourage creative expression, collaboration, and artistic and scientific discovery.

TO APPLY: Send a cover letter and resume to [email protected]. Please note: Submissions without a cover letter will not be considered. Include “Manager, Membership and Member Events” in the subject line. Closing Date: November 24, 2025

Posting Date 11/5

Parks & Recreation Aide 7 (Interpretative Unit Support Intern), NYS Office of Parks, Recreation, and Historic Preservation
Compensation: From $24.13 to $24.13 Hourly
The Graduate School Intern selected for this position will work directly with the interpreter of African American History project lead and other members of the Interpretative Unit and Bureau of Historic Sites staff. They will support the research, writing, and development of the ArcGIS StoryMap. Duties include but are not limited to:

Assist the project lead by:
- Managing flow of materials for StoryMap
- Reviewing and editing content
- Attending meetings regarding the project
- Assisting with the creation of project progress reports
Research materials via digital image databases and at various local archives and historic resource banks for items to be used or in support of content, both text and graphic elements
Assist with acquiring images and completing the necessary paperwork for use rights
Write and editing text for StoryMap
Interact with various team members including outside vendors such as the web designer or design team, artists, and other colleagues within the larger historic field throughout the state for content and graphic needs
Interact with project advisory board members if via email or virtual calls as needed
Work with members of the larger Enslavement to Freedom creation team to ensure consistency of storytelling across the various projects and platforms as it relates to the subject matter of the StoryMap

Internship Skills:

Writing
Copy editing
Research
Work independently
Microsoft Office 360 Suite
Arc GIS Story Maps (optional)

Minimum Qualifications: There are no minimum qualifications per Civil Service.

PREFERRED QUALIFICATIONS:
Due to the project’s limited development time, preference may be given to candidates whose coursework has included or currently includes US History (preferably colonial/new nation periods), New York History or African American History.

OPERATIONAL NEEDS:

Must be able to work on site at Peebles Island Resource Center (limited local public transportation) during the hours of Monday-Friday 8:00am-4:00pm.
Research skills in traditional and digital libraries, archives or other historic repositories.
Able to perform basic historic research using books, libraries, archives, and online sources.

BENEFITS:
This position has the option to join the NYS Employee’s Retirement System and may be eligible for health insurance, dental and vision coverage as well as the opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements has been met.

TO APPLY: If you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local historic site office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website at: https://parks.ny.gov/documents/employment/FillableUpdatedParksEmployeeApplicationS1000Part1.pdf

Please forward your application and resume to Katie Bush at [email protected] with the subject line “Parks & Recreation Aide 7 (Interpretative Unit Support Intern)”. If you have any questions concerning the position, please email Katie.

Posting date 10/14/25

Executive Director, Sagamore Institute of the Adirondacks
The Sagamore Institute of the Adirondacks is seeking an experienced professional to serve as a dynamic, mission-driven Executive Director to guide the organization through its continuing growth, sustainability, and innovation while preserving its authenticity and historic integrity. The Executive Director provides institutional direction in the creation of programming; manages the historic preservation of the 27-building National Historic Landmark,
Great Camp Sagamore; and develops collaborative relationships with a wide variety of external partners.

Built in the late 1800’s, it was the seasonal home of the Vanderbilt family for more than 50 years. Great Camp Sagamore is today a private, educational non-profit institution dedicated to stewarding this unique resource as a welcoming place for education and for making connections to history, nature, and community. Great Camp Sagamore is open to the public between May and October offering multi-day overnight programs in history, music, arts and culture, outdoor recreation, and wellness. Sagamore also offers a calendar of daily programs, history tours, concerts, and lectures.

The Sagamore Institute of the Adirondacks employs a year-round group of ten full-time staff members and an additional 25 FTE staff members during our season. A high priority is to maintain a collaborative work environment where all staff members are expected to lead by example, to work closely together in a positive manner, and to foster a safe, encouraging, and enjoyable workplace for everyone. The Board of Trustees is composed of committed and active members with a range of expertise including finance, education, preservation, hospitality, engineering, and technology. Trustees collaborate with the Executive Director and staff through multiple committees such as Development, Facilities, Programs, Finance, Hospitality and History.

The Executive Director is the chief executive and is tasked with helping to shape and implement the strategic plan. Reporting to the Board of Trustees, the Executive Director will provide visionary leadership, operational excellence, and strategic direction to advance Sagamore Institute of the Adirondacks’ mission. The Executive Director will steward the historic campus, strengthen financial sustainability, cultivate partnerships, and expand programming that reflects the Sagamore Institute of the Adirondacks’ core values of stewardship, exploration, community, integrity, and authenticity.

RESPONSIBILITIES
Leadership and Management

Provide professional oversight and direction to all institutional initiatives, as identified in the Strategic Plan, to present Great Camp Sagamore's story in a positive and compelling manner.
Work closely with the Board of Trustees, serving as an ex-officio representative on each Board committee, while seeking and building board involvement with the evolution and implementation of the organization’s Strategic Plan.
Lead, coach, develop, and retain Sagamore Institute of the Adirondacks’ high-performance senior management team.
Manage employee policies, benefits, performance reviews and direct report hiring.
Serve as a visible, articulate ambassador for Great Camp Sagamore, cultivating relationships with donors, partners, policy makers, and the Adirondack community.

Operational Excellence and Financial Sustainability

Lead, coach and manage the senior staff in ensuring excellence in all operations including the overall guest experience, dining and kitchen services, housekeeping services, caretaking, and overnight and day programming.
Develop and oversee Sagamore Institute of the Adirondacks’ overall strategies and tactics to increase revenue, including:
- Grow the annual appeal, historic preservation campaign, annual gala, capital campaign and endowment,
- Identify and implement effective and efficient fundraising infrastructure and software,
- Identify and pursue grant opportunities to support organizational growth,
- Expand and diversify the membership program, increase membership and membership financial support.
Ensure profitable revenue generation from program and earned income areas to maintain SagamoreInstitute of the Adirondacks’ self-sufficiency by seeking new sources of income and overseeing profit centers.
Oversee financial management, including creating and monitoring the annual budget, ensuring compliance with policies and regulations, and providing monthly financial reporting to the Board.

Preservation and Stewardship

Oversee the care and preservation of Great Camp Sagamore’s historic campus and natural environment.
Lead long-term planning for facilities maintenance, capital projects, and infrastructure renewal.
Advance sustainability practices, including energy efficiency, environmental stewardship, and accessibility improvements.

Program Development & Community Engagement

Establish and grow relationships and partnerships with local organizations, local governments, businesses and educational institutions.
Oversee the expansion and diversification of programming to attract new audiences while honoring Great Camp Sagamore’s historic identity.
Strengthen Sagamore Institute of the Adirondacks’ role as a regional learning institute and catalyst for cultural, environmental and historic education.
Coordinate with NYS Department of Environmental Conservation (NYSDEC), New York State Adirondack Park Agency, and the Preservation League of New York State.

QUALIFICATIONS

Demonstrated organizational leadership experience (minimum 7–10 years) preferably in cultural, historic, educational, or environmental organizations. Not for profit experience preferred.
Proven success in fundraising and financial management, including major gifts, endowment, budgeting and grant development.
Strong record of strategic planning and execution, with measurable outcomes.
Experience cultivating inclusive, collaborative and collegial organizational cultures.
Experience with coaching, mentoring and developing a diverse team of senior staff.
Deep appreciation for history, cultural heritage, preservation, and/or the Adirondacks.
Exceptional communication skills, with the ability to inspire diverse stakeholders.
Knowledge of historic preservation, cultural tourism, or environmental education.
Experience managing a complex site with facilities, programs, and hospitality functions.

The Ideal Sagamore Institute of the Adirondacks Executive Director will:

Foster a collaborative work environment and excellent working relationships with internal and external stakeholders.
Communicate Sagamore Institute of the Adirondacks mission, vision, and goals to a broad audience.
Lead with a passion for safeguarding a National Historic Landmark, aligning organizational efforts with our preservation and educational goals.
Grow a diverse and collaborative team of staff and volunteers.
Cultivate current and future donors.
Bring an understanding of, and experience with all aspects of the grant lifecycle — from identifying prospects and cultivating relationships to successfully securing funding with private, local, state, federal granting agencies; and administering/reporting as required.
Implement management and budgeting practices that not only ensure efficiency but also safeguard the financial sustainability of the organization.
Maintain flexibility, integrity and an interest in supporting the organizational mission.
Lead the organization’s fundraising strategy, grow major gifts, grants, events, and donor stewardship.
Possess a sincere desire to make a meaningful and long-lasting impact on the community.

What is it like at Great Camp Sagamore?
Located in the central Adirondack mountains near Raquette Lake, NY where the natural world is not just a backdrop—it's a way of life. The area around Great Camp Sagamore is part of the Adirondack State Park, a 6-million-acre park filled with lakes, rivers, mountains and extensive protected forest lands. The area offers unparalleled access to outdoor recreation, no matter the season.

During the 6-month season (May-October) when we are open to the public, this position requires living in accommodations provided by the Sagamore Institute of the Adirondacks or in a personal residence within a daily commuting distance. Offices are not air-conditioned and meals are taken with other employees and guests in a common dining hall. In the 6-month off-season, work will be primarily remote with on-site presence required for winter events, and other projects as needed. Great Camp Sagamore is located in a beautiful, but remote area. The quaint villages of Raquette Lake and Inlet are a short drive away, with larger towns such as Old Forge to the south and Tupper Lake to the north accessible within one hour. The cities of Albany, Utica, and Syracuse are all within 125 miles. NYC and Boston are a 4–5-hour drive away.

PHYSICAL REQUIREMENTS
The campus is extensive, so the candidate should be able to walk throughout the rustic camp complex daily and carry up to 25 lbs. up and down two flights of stairs.

COMPENSATION PACKAGE
Sagamore Institute of the Adirondacks offers an excellent benefit package, including health and dental insurance, the SIMPLE retirement plan, paid time off as well as sick and medical leave. Employees with certification requirements can continue to maintain professional standards through continued training and education. The anticipated hiring range for this FLSA exempt position is $100,000 to $120,000, commensurate with experience and/or special qualifications.

TO APPLY: Qualified candidates are encouraged to submit a cover letter and resume with salary expectations and three to five professional references to the Search Committee at [email protected]. Applications will be reviewed as they are received, prior to November 10, 2025. Applications received after that date may be considered until the position is filled. PLEASE NOTE – candidates will only be contacted if being considered for an interview.

Posting Date 10/10/25

Historic Conservation Technician 2, New York State Education Department’s (NYSED) Office of Cultural Education
Full-Time, Permanent - 37.5 hours/week (Mon-Fri)
Salary Grade 12 ($50425 to $61548 Annually)

The New York State Education Department’s (NYSED) Office of Cultural Education (OCE) is seeking a qualified candidate for the position of Historic Conservation Technician 2 within the Deputy’s Office. This position is based in the Conservation Laboratory at the Cultural Education Center, where the incumbent will assist the Archives Conservation Specialist 3 and conduct conservation treatments primarily on paper-based materials, including prints, documents, maps, manuscripts, books, posters, photographs, and parchment. Work may also include limited treatment of additional materials such as paintings, textiles, furniture, and natural history collections.

RESPONSIBILITIES
Duties of this position include, but are not limited to, the following:

Perform conservation treatments and prepare materials for exhibition to preserve cultural property and stabilize historical and artistic collections in accordance with the AIC Code of Ethics and Guidelines for Practice;
Produce clear and accurate treatment documentation, including digital photography (SLR cameras), and use of Microsoft Office Suite, Adobe Photoshop, and Outlook;
Carry out general collections care activities to improve stewardship, such as environmental monitoring, integrated pest management, stacks maintenance, conservation surveys, and rehousing projects;
Assist with routine lab operations, including cleaning, organization, inventory management, ordering supplies, and equipment testing;
Participate in OCE emergency preparedness and disaster response for collections. Maintain and update the Disaster Response Plan annually; ensure emergency supply inventories are current and restocked as needed;
Provide outreach activities such as laboratory tours, training sessions, workshops, and presentations; and
Serve on or lead OCE-wide committees focused on improving collections care and stewardship practices.

QUALIFICATIONS
NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

Three years of conservation or preservation or historic collections-related experience in the discipline to which assigned.
A bachelor’s or master’s degree in history, public history, art history, museum studies, photographic preservation, collections management, conservation, or fine arts may be substituted for two years of experience.

COMPETITIVE MINIMUM QUALIFICATIONS:

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as a Historic Conservation Technician 2.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

CONDITIONS OF EMPLOYMENT
This will be a contingent permanent, non-competitive appointment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of experience and/or transcript will be required at the time of interview for all candidates. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office. The work schedule for these positions includes hours of 8:30AM – 4:30PM or
9:00AM - 5:00PM.

This position leads to a maximum salary of $61,548 based on annual performance advances. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Generous benefits of working for New York State, including, but not limited to, the following:
Holiday & Paid Time Off

Thirteen (13) paid holidays annually.
Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
Five (5) days of paid personal leave annually.
Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
Annual professional leave and educational leave opportunities for eligible staff.

Health Care Benefits

Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
Family dental and vision benefits at no additional cost.

Additional Benefits

Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
Public Service Loan Forgiveness (PSLF).
Eligibility for various life insurance options.

TO APPLY: Qualified candidates should send a resume and letter of interest by July 15, 2025 to [email protected] (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1525/24795) in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.

Posting Date 7/8

Executive Director, Saratoga County History Center/Brookside Museum
Saratoga County History Center (SCHC inspires community memory and tells the story of Saratoga County. SCHC is vital to the growth of our community because it unifies and strengthens communal bonds, fosters exploration and discovery about shared heritage, exercises imaginations, and provides inspiration for societal growth. SCHC promotes a deeper understanding, appreciation, and enjoyment of Saratoga County’s past for an audience of diverse backgrounds and levels of interest through interactive education programs, innovative exhibits, ambitious web programming, personal experiences, and enduring relationships.

The Saratoga County History Center is seeking a qualified candidate for the position of Executive Director. The Executive Director shall serve at the pleasure of the Board of Trustees. The salary range for this position is 50K-60K.

RESPONSIBILITIES
The Executive Director shall be responsible for carrying out the policies of the Board of Trustees and the efficient and effect operation of the Center and its museum, and as follows:

Hiring, guiding, supervising, and dismissal (in consultation with the board, except in egregious cases) of all staff.
Reporting monthly to and consulting with the Board of Directors
Maintaining a master file of all policies and job descriptions promulgated by the Board of Trustees
Ultimate supervision of volunteers, including trustees when acting as volunteers and not as members of the board.
Identifying volunteers as potential board members for the Nominating Committee.
Being the public face of the Center and its museum.
Preparing an Annual Report to the membership by March 31 of the following year to be posted on-line.
Determining, with advice from the Board of Trustees, the priorities of other functions, given availability of funds and staff, including, but not limited to:
- Education
- Curatorial
- Marketing the Center and Museum as a county-wide institution.
- Exhibits and programs
- Maintaining databases of membership
- Grant Writing
- Human Resource Management
- Facilities Maintenance
- Reception Services
- Bookkeeping, and maintaining financials in conjunction with the Treasurer
- Preparation of policy statement drafts for board review.
- Oversee execution of the board’s development plans, including management of fund-raising efforts.

TO APPLY: All applications can be sent to [email protected]. Application deadline: July 7

Posting Date: 6/5

Facilities Manager, Center for Curatorial Studies, Bard College (CCS Bard)
The Center for Curatorial Studies, Bard College (CCS Bard) seeks an experienced professional for the role of Facilities Manager. Reporting to the Director of Exhibitions & Operations, the Facilities Manager is responsible for overseeing all physical operations, logistics, and facility needs for CCS Bard’s building on the Bard College campus and ensuring the safety and security of its occupants, which include students, faculty, staff, and members of the public, as well as the security of CCS Bard’s collection assets, following museum standards and best practices.

CCS Bard’s facilities include a contemporary art museum (the Hessel Museum of Art) that is open to the public with year-round exhibitions, an extensive contemporary art collection stored on site, an art research library and archives, as well as classrooms and faculty and administrative offices. CCS Bard is currently in the process of expanding with the new Keith Haring Wing, a 12,000-square foot addition to the research center that will add additional teaching and study space along with expanded art and archival storage. A key member of the operations team, the Facilities Manager will oversee all physical and logistical facility needs to support CCS Bard’s multifaceted operations, including the Museum, collections, research center, and academic programs.

This is a full-time position based on site on the Bard College campus in Annandale-on-Hudson, NY, with a typical schedule of Monday to Friday, with flexibility to work early mornings, occasional evenings, and weekends as required for special events and projects.

RESPONSIBILITIES
Maintenance & Operations

Oversee and manage the physical operations of CCS Bard’s facilities, including preventative maintenance, repair, general upkeep, and the safe and clean operation of all exhibition spaces, front- and back-of-house areas, storage facilities, academic facilities, offices, and exterior grounds
Perform daily monitoring of the entire building and its mechanical systems (HVAC, electrical, etc.) to maintain museum standards for art storage and preservation. Identify and problem-solve issues that arise
Schedule regular system repairs and annual preventative maintenance and inspections. Make recommendations for appropriate upgrades of equipment and facilities. Plan and manage facility-related projects
Collaborate with multiple Bard College departments (including Buildings & Grounds, Environmental Services, and Information Technology) on facility’s needs, as well as outside contractors and vendors, maintaining strong working relationships. Submit and track work orders
Liaise with Bard College’s Fire Safety Manager to schedule and monitor monthly, semi-annual, and annual fire safety inspections and maintain inspection records. Conduct regular fire drills and fire extinguisher checks. Ensure compliance with local laws and regulations for fire and workplace safety
Collaborate with the Director of Exhibitions & Operations and Head Preparator on exhibition-related construction projects as they intersect with safety, security, and building systems
Support operational/facilities needs for special projects and events, including setup/breakdown and execution of on-site events
Contribute to the operational planning for the expansion of CCS Bard’s facilities with the new Keith Haring Wing

Safety & Security

Ensure the CCS Bard facilities are safe, secure, accessible, and welcoming for all Bard College community members and visitors. Respond to unexpected issues and emergencies to maintain a safe environment
Oversee a team of part-time security guards to maintain adequate security staffing and work with CCS Bard’s public engagement team (led by the Public Engagement Manager) to coordinate staffing of the Museum’s front-of-house. Produce a monthly staffing schedule that supports the programs and events taking place at CCS Bard
Contribute to the development and implementation of safety and security protocols and procedures and coordinate with Bard College’s Safety & Security team to ensure adherence to campus-wide policies
Manage the security team’s performance and continued training. Track and ensure appropriate certifications as required by New York State and Bard College. Recruit and train additional guards as necessary, ensuring the highest standards of professionalism in all activities
Collaborate with the Director of Exhibitions & Operations, Public Engagement Manager, and Head of Collections & Registration on security staffing for exhibitions and guidelines for operating audiovisual equipment and other exhibition-related procedures
Coordinate with Bard’s Safety & Security and Buildings & Grounds teams to implement College-wide emergency preparedness procedures and protocols, and work with colleagues at CCS Bard to develop and implement procedures/protocols specific to the Museum and art collection. Conduct relevant tests and safety training sessions for CCS Bard staff throughout the year
Monitor security cameras and building access, and coordinate with Bard’s Information Technology and Safety & Security departments to ensure these systems remain up to date. Maintain security features for all staff including, key distribution and key fob activation

QUALIFICATIONS

Minimum of five years of experience in facilities or operations management, preferably in a leadership role within a museum setting
Bachelor’s degree, preferably in a related field
Familiarity with standard museum procedures and best practices as they influence security and facilities management
Familiarity with HVAC, electrical, plumbing, carpentry, and other building systems/operations
Ability to lead and motivate a team, and to establish and maintain cooperative and effective working relationships with colleagues and other teams
Strong interpersonal skills and written and verbal communication skills
Extremely organized and able to balance multiple tasks and priorities, as well as troubleshoot new challenges
Calm, professional, and able to exercise good judgment under pressure
Flexibility to work occasional evenings and weekends as needed for project deadlines or events; willingness to jump in and perform other related work
Working knowledge of Google Workspace and Microsoft Office
Valid driver’s license and New York State security license

This position requires long periods of standing and sometimes long periods of desk-based computer use; the Facilities Manager will need to be able to talk and hear, walk around, and occasionally work outdoors (during inclement weather), as well as be able to lift/carry/push/pull objects that weigh up to 40 lbs.

Compensation: $60,500-$66,000
This salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Benefits Overview
We are pleased to offer our full-time employees an excellent benefit package which includes; multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit https://www.bard.edu/humanresources/benefits/.

TO APPLY: To apply, please submit a cover letter, resume, and three professional references to Interfolio at https://apply.interfolio.com/166127.
We encourage applications by May 15, 2025. Listing will remain open until the position is filled.

Equal Employment Opportunity Statement: Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

Posting Date 4/11

Executive Director, Jay Heritage Center
Jay Heritage Center (JHC), an award-winning non-profit chartered by the NY State Board of Education, seeks an Executive Director (ED) with proven fundraising and stewardship experience to provide active and inspired leadership of its organization. The ideal candidate will oversee the preservation and interpretation of the Jay Estate, a 23-acre National Historic Landmark site in Rye, New York, a vibrant educational site with indoor and outdoor classrooms.

He/she/they will work closely with the JHC Board of Trustees and Advisory Board to execute JHC’s mission to safeguard cultural and natural resources, expand its donor base and oversee ongoing restoration of the historic buildings and grounds. The Jay Heritage Center has independently raised over $5 million from private, corporate, and governmental sources over the past 5 years. These funds have been used to restore JHC’s own 1838 Mansion and 1907 Carriage House and rehabilitate the acclaimed Jay Estate Gardens, a meadow and a 1916 Indoor Tennis building which it also manages under a landmark public-private partnership agreement with NY State Parks and Westchester County. JHC’s annual operating budget is approximately $400,000.
JHC welcomes over 30,000 visitors each year, many of them students from middle school age to graduate school. The ED will assist in expanding existing educational programming for this audience focusing on American History, Architecture, Social Justice and Environmental Stewardship. Rehabilitation of the buildings and grounds includes environmental innovations (like a geothermal heat pump system) along with sustainable changes to the landscape to inspire visitors to pursue a greener footprint. Because of its established record for innovative programming, JHC is on the Westchester County African American Heritage Trail, 1 of 100 sites in the Hudson River Valley Heritage Area and on NY State’s Path Through History. JHC won a prestigious Historic Preservation Award for Outstanding Achievement from NY State Parks in December 2022. The best candidate would be contributing to this continued success of JHC which reflects its record of intentionality and community outreach.

The ED will work closely with the Board of Trustees to ensure financial stability, quality control, and robust growth, through increased attendance, membership, donations, and relevant programming that appeals to a wide range of demographics. The ED will also assist the Board in the execution of its
long-range Strategic Plan. Along with the Board, the candidate will be the ambassador of JHC and is expected to advocate for JHC in the community and throughout Westchester and New York State.

Qualifications include leadership and organizational skills, capital project management experience, and the ability to work collaboratively with many other peer institutions in the tri-state area, together with JHC’s longtime governmental partners including New York State Parks, Westchester County,
and the City of Rye.

This is a full-time position. Candidates should be willing to work a variable schedule onsite, including weekends and evenings for programs when needed. Salary begins at $150,000 and is commensurate with experience. A medical stipend of $500 per month is included.
Five weeks of paid vacation are offered.

GENERAL RESPONSIBILITIES

Work with the Board of Trustees to ensure the mission, vision and financial goals of JHC are supported by enough funds to execute them well. Work with various Board Committees – Finance, Marketing, Programs - to assure financial stability and organizational growth and to attract more corporate donors.
Work with the Treasurer and Finance Committee to develop annual operating budget.
Prepare and apply for grants, write annual appeal letters, and other donation solicitations to individuals and corporations. Organize fundraising, including the Annual Soiree or Luncheon and private cultivation events.
Prepare/supervise regular communications with members and the public through twice monthly newsletters, pre – and post-event press releases, JHC’s website, and social media accounts.
Oversee ongoing restoration efforts and maintenance of buildings and grounds. Document compliance with relevant capital and programmatic grants and submit paperwork in a timely fashion. Pro-actively identify capital improvement or maintenance needs.
Interface with schools and universities; supervise summer fellowships (Columbia College O’Neill Fellowship, Princeton Internship, Elisabeth Haub Fellowship etc.)
Manage volunteer corps (25 – 30) and part-time staff members (3) including a Horticultural Director, Office Manager and Grounds Supervisor (3). Provide training. Oversee execution of volunteer outreach events.
Create calendar of stimulating educational and cultural offerings, lectures, tours or performances (2 – 3 per month); plan long term exhibits; secure speakers and develop relevant press materials.
Improve current collections management, including record-keeping policies.
Become well-versed in the natural and cultural history of the Jay Estate and surrounding Boston Post Road Historic District and be an advocate for presentation of these narratives to the public.

TOP CANDIDATES WILL HAVE

A proven track record of leadership in a nonprofit or cultural institution with at least 5 years of senior management experience.
Experience in fundraising, grant-writing, major donor solicitation, and development of revenue streams.
Excellent written and verbal skills including public speaking.
Ability to develop and maintain vital relationships with local government officials, cultural, historic and environmental partner organizations.
A collaborative style that fosters positive interactions with JHC members, volunteers, staff, and community.
A commitment to promoting diversity, inclusivity, and accessibility.
Experience and passion for creating and directing educational programs that engage audiences of all ages.
Able to start June/July 2025

TO APPLY: please send a cover letter, resume, and salary requirements to Suzanne Clary, President, Board of Trustees at [email protected]
Use JHC ED Search as your subject heading. No phone inquiries accepted.

Posting Date 3/28

Development & Strategic Communications Coordinator, Dyckman Farmhouse Museum Alliance
Compensation: $55,000/annually, Vision/Dental/Health Insurance the company provides.

The Dyckman Farmhouse Museum Alliance (DFMA) is looking for a full-time Development & Strategic Communications Coordinator. The Alliance's mission is to promote the historic site's preservation, to be a catalyst for engaging, adventurous programming, and to be a good neighbor and a dynamic community resource. DFMA seeks a highly motivated, creative, and detail-oriented individual to carry out the Museum's fundraising and strategic communications plans. This is an in-person position. Work days are Monday through Friday. Some night and weekend hours will be needed to accomplish the Museum’s mission.

RESPONSIBILITIES
The Development & Strategic Communications Coordinator will work on fundraising for the historic site, its operations, and special projects. The person in this role will write communications for media releases and the public-facing platforms about special initiatives the Museum is working to accomplish. The role will focus 75% of the time on fundraising, 15% on writing strategic communications, and 10% on supporting programs and visitor services.

Specific duties will include:

Work with the DFMA Executive Director to adjust and carry out the annual fundraising plan on behalf of the organization and manage the organization’s grant calendar.
Manage all grant proposal correspondence with current and potential funders and conduct prospect research.
Work with the DFMA Executive Director to draft the organization’s Annual Appeal and manage the organization’s mailing list.
Conduct research to identify new funders and funding streams.
Foster and prospect corporate funders with decks and Letters of Interests
Create and disseminate a year-end appeal for individual funding.
Meet with potential funders alongside the Director of the Museum.
Maintain and manage crediting of private, corporate, and institutional donors.
Collaborate with Museum staff on ideas for earned income streams.
Collaborate with the DFMA staff to support special events, education, and community programs.
Write press releases and short-form materials to communicate updates on strategic initiatives.
Engage with visitors during open business hours and manage the site when needed.
Supervise development and communications-focused interns as needed.
Other duties as assigned.

The person in this role will work closely with DFMA’s Executive Director, the Digital Content and Program Coordinator, and Education and Community Engagement Coordinator. The successful candidate will have the opportunity to participate in webinars and other virtual and in-person professional development programming for museum professionals.

QUALIFICIATIONS

A successful candidate should hold a Master's in history, museum studies, or a related field.
2 years of experience in the field doing related work.
Fluency in Spanish is desired.
It is preferable that the applicant have a firm understanding of the neighborhood that the museum serves as well as a comfort working with a small team.
Excellent attention to detail, ability to work independently, good time management, and strong interpersonal, research, organizational, and writing skills.
Knowledge of curatorial best practices.
Proficient in various software platforms including, but not limited to, Microsoft Suite, Constant Contact, and CRMs such as Flipcause.
Passion for our mission and commitment to community programming and equality.
Familiarity with nonprofit organizations and working with underrepresented communities.

TO APPLY: To be considered for this position, you must submit a resume and letter of interest (in Word or PDF) that best showcases your qualifications for this position. Incomplete applications will not be considered. Applications must be submitted by April 19, 2025, to [email protected]. No phone calls, please.

The Dyckman Farmhouse Museum Alliance considers all applicants for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, age, disability, or status as a Vietnam-era or special disabled veteran in accordance with federal law. In addition, DFMA complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates. DFMA also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. All interested individuals, regardless of background, are encouraged to apply.

Posting Date 3/18

Digital Content and Program Coordinator, Dyckman Farmhouse Museum Alliance
Compensation: $55,000/annually, Vision/Dental/Health Insurance the company provides.

The Dyckman Farmhouse Museum Alliance (DFMA) is looking for a full time Digital Content and Program Coordinator. The Alliance's mission is to promote the historic site's preservation, to be a catalyst for engaging, adventurous programming, and to be a good neighbor and a dynamic community resource. DFMA is seeking a highly motivated, creative, and detail-oriented individual to carry out the Museum's digital accessibility plan and strengthen museum programming. This is an in-person position. Work days are Tuesday through Saturday. Some night time hours will be needed to carry out programs. The role will require 65% of time for program coordination and 35% for creating digital content.

RESPONSIBILITIES
The DFMA Digital Content and Program Coordinator will create and develop digital content and programming with content that involves collections and exhibitions of a New York City and National historic landmark dedicated to the inclusive histories of those who have occupied, lived and worked on the land that is now known as the Inwood neighborhood of Upper Manhattan. Because the institution is small, DFM staff have a variety of duties on a daily basis. The scope of work for this position will include, but may not be limited to:

Interpret NYC history and craft into unique and relevant modern programming and virtual exhibitions.
Manage and communicate ongoing research and programs through the DyckmanDISCOVERED initiative, which uplifts underrepresented narratives in the DFM historical timeline.
Grow relationships within the community and coordinate with current partners in developing content and programs.
Manage physical tasks such as program set up and breakdown.
Conduct research that supports institutional outreach, including programs, audience development, digital accessibility, and community partnerships.
Publish the Museum’s daily social media and monthly promotional events calendars and e-newsletters.
Engage with visitors during open business hours and manage the site when needed.
Generate reports and information about social media and web analytics as it pertains to programming.
Create infographics and other graphic content for social media and marketing.
Collaborate with Museum staff on ideas for programmatic and communications-related content.
Maintain and create new pages on the Museum’s website for programs and exhibitions.
Film, edit, and post live streamed or pre-recorded programs.
Work with and manage Communications Interns.
Handle collections and archives for exhibitions and interpretive purposes.

This opportunity is an in-person position. Depending on the project, the individual will work closely with the museum’s Executive Director, Development and Strategic Communications Coordinator, and Education and Community Engagement Coordinator. The successful candidate will have the opportunity to participate in webinars and other virtual and in person professional development programming for museum professionals.

QUALIFICATIONS

A successful candidate should hold a Bachelor's degree in history, museum studies, or a related field.
2 years of experience in the field doing related work.
Fluency in Spanish is desired.
It is preferable that the applicant have a firm understanding of the neighborhood that the museum serves as well as a comfort working with a small team.
Excellent attention to detail, ability to work independently, good time management, and strong interpersonal, research, organizational, and writing skills.
Knowledge of curatorial best practices.
Proficient in various software platforms and digital services, including Wordpress, Microsoft Word, Constant Contact, Loomly, Facebook, Twitter, Instagram.
Passion for our mission and commitment to community programming and equality.
Familiarity with nonprofit organizations and computer visualizations, and working with underrepresented communities and with artists is desirable.

TO APPLY: To be considered for this position, you must submit a resume and letter of interest (in Word or PDF) that best showcases your qualifications for this position. Incomplete applications will not be considered. Applications must be submitted by April 19, 2025 to [email protected].
No phone calls, please.

The Dyckman Farmhouse Museum Alliance considers all applicants for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, age, disability, or status as a Vietnam-era or special disabled veteran in accordance with federal law. In addition, DFMA complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates. DFMA also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. All interested individuals, regardless of background, are encouraged to apply.

Posting Date 3/18

Development Director, Boscobel House and Gardens
Boscobel House and Gardens seeks an experienced Development Director (DD) to spearhead a growing fundraising program in support of our $3M annual operating budget and critical capital needs. As our organization navigates a transformative moment, this leadership role is vital to communicating and advancing our mission, building strong relationships, and attracting critical resources. Having recently completed a comprehensive an ambitious Master Site Plan, Strategic Plan, Business Plan, Boscobel is also re-envisioning interpretation and programming to deepen our impact and engage new audiences. This is an exciting moment for creative leadership to develop and execute fundraising strategies, institutional planning, and cultivation efforts to ensure short-term success and long-term sustainability.

The DD will be a compelling communicator, adept at persuasively advocating on behalf of Boscobel’s mission and its ascendance as a cultural and community hub. The winning candidate will demonstrate proven strategies and a willingness to test new approaches in a quickly-evolving technological landscape. This position involves crafting and executing strategies for major gifts from individuals, foundations, government entities, and corporations; and for high-yielding fundraising events, grant applications, donor cultivation; while also identifying opportunities for mutually beneficial partnerships and institutional capacity-building.

The DD reports to the Executive Director (also a major gift solicitor), oversees a contract grant writer and part-time administrative support, and serves as the primary liaison and coach for the trustee Development Committee. The DD partners with the Membership + Guest Services Manager, Finance team, Communications Manager, Private Event Manager, and all department heads to identify, articulate, and fulfill funding needs. This full-time, exempt position averages 35 hours/week, working at least 75% of hours onsite unless a specific project requires otherwise. All Boscobel employees are expected to work certain holiday and evening programs throughout the year including patron previews, parties, and outings; holiday Twilight Tours; Chamber Music Festival; and other events as needed. Boscobel uses Altru by Blackbaud for fundraising, CRM, ticketing, and other sales.

SPECIFIC DUTIES

Strategic Planning: Collaborate with the Executive Director and Board of Directors to design and execute a comprehensive development plan that expands Boscobel’s donor base, grows contributed income, aligns with strategic goals, and optimizes resources.
Fundraising Leadership: Lead and manage fundraising initiatives, sponsorship proposals, and grant applications. Oversee acknowledgments, donor recognition, and reporting in collaboration with consultant grant writer. Partner with the Membership + Visitor Services Mgr and Private Events Mgr to align messaging and identify/cultivate $500+ donors and prospects.
Activate and Leverage Ambassadors: Prepare prospect research, call lists, and talking points for the Executive Director, trustees, and other ambassadors. Inspire and coach staff and trustees to foster a culture of donor engagement.
Donor Engagement & Communications: Understand and articulate Boscobel’s mission, operations, and strategic objectives, to engage potential donors. Draft and distribute donor communications including letters, proposals, reports, digital content, etc.
Data Management & Analytics: Work with key staff to develop, maintain, and distribute revenue reports, donor lists, and data analytics to support fundraising efforts. Track and analyze Key Performance Indicators for optimal efficiency.
Cultivation programming: Plan and execute fundraising, friend-raising, insider opportunities, and recognition events in coordination with key staff and trustees.
Stakeholder Relations: Represent Boscobel positively to prospects, donors, and within the fundraising community. Cultivate relationships with donors, programmatic partners, government officials, and the local fundraising community.
Financial Oversight: Collaborate with Finance to reconcile income and allocations, develop and manage budgets, reports, and support tracking and planning functions.
Other Duties as assigned

QUALIFICATIONS

Bachelor’s degree, with 5+ years of major gift fundraising
Demonstrably high degree of initiative and results-oriented execution
Highly organized and attentive to details, with a proven ability to work well under pressure and manage multiple projects and deadlines
Unquestioned ethics and professional standards; ability to manage records and information with discretion and sensitivity
Proficient in Fundraising/CRM software, Microsoft Office software (Outlook, Word, Excel); post and email marketing platforms, and willingness to maximize technological efficiencies
Strong interpersonal skills; capacity to comfortably communicate and interact with a wide variety of people at varying levels of the Museum community and collaborate with and engage colleagues, trustees, and other stakeholders

SALARY AND BENEFITS

Salary range: $85,000-$115,000, depending on experience
Museum-paid medical, dental, and life insurance
403(b) retirement plan offering up to 7.5% in employer matches
Paid time off, including annual vacation, sick leave, personal days, office holidays Standard worker's compensation, short-term and long-term disability, unemployment insurance, and additional opt-in benefits
Access and free admission to numerous museums and cultural institutions
Professional development opportunities

TO APPLY: Boscobel is committed to diversifying its audience and workforce. Veterans and candidates of any gender, ethnicity, race, religion, and cultural background are encouraged to apply by emailing a cover letter, CV, and 3-5 examples of relevant work product to [email protected]. Deadline: April 18, 2025

Posting Date 2/18/25

Executive Director, East End Seaport Museum (Part-Time, Flexible)
Compensation: $55,000
The East End Seaport Museum and Marine Foundation preserves and celebrates the maritime heritage, culture and history of the East End of Long Island through our proud stewardship of Bug Lighthouse, our conservation support of the bay ecosystem and through exhibits, educational programs, events and Maritime Festival. We bring community together to keep this rich legacy alive and vital today.

The Executive Director is responsible for executive leadership, fiscal and operational management, fundraising, marketing and public relations.

Ideal candidate will have Bachelor’s degree or higher; experience in non-profit management and relationship-based fundraising including major gifts, annual giving, and sponsor development; successful grant application history; media relations experience; and proficiency in Microsoft Office Suite and fundraising databases; and knowledge of customer contact and social media technology. Competitive salary based on experience

TO APPLY: Send Resume and Cover Letter to: [email protected]

Posting Date 1/16/25

Administrative Manager, Southeast Museum (Part-time)
Work Schedule: Wednesday- Saturday - 10:00 a.m. - 2:00 p.m. Hours per Week: 16
Salary: $20 per hour

RESPONSIBILITIES

The Administrative Manager will serve as a concierge for the organization and oversee the smooth operation of office administration
Greet guests and manage phone requests and general email inquiries
Garner a working understanding of the most frequently asked questions and the tools and resources available to answer them. When a caller or visitor needs additional services. they will guide the introduction to appropriate staff either on-site that day or through email introductions and meeting scheduling.
Process and distribute incoming mail to appropriate team members.
Make bank deposits
Ensure the website is updated and facilitates user needs, including the board dashboard, ticket sales, and member resources and renewals.
Serve as the point person for ordering and managing office supplies.
Contact and schedule with contractors, service technicians, cleaning services, and internet providers
Assist, in coordination with the director of education and programming, in scheduling school visits, History Exchange, History Book Club, Membership newsletters, offsite presentations, events, catering, and publicity.
Send text and images for newsletters, promotional flyers, and exhibit panels to our printing companies

Bookkeeping
The Administrative manager will coordinate all internal bookkeeping activities, which may include the following:

Manage credit card purchases
Assist with check requests.
Send invoices and receipts to our external bookkeeping service
Process standard acknowledgment letters for membership dues.
Maintain documents required for grant submissions, donor acknowledgements, and accession of artifacts. This includes budgets, communication with members, board lists, and annual reports.

Additional responsibilities to directly support Board management, including:

Assist in preparing for board meetings with meeting reminders, communications with board members, take board meeting minutes and email to board members

PREFERRED QUALIFICATIONS

High school diploma
Strong interpersonal and organization skills regarding customer service and collaboration with staff
Experience with with office management, including knowledge of Google docs, drive, Excel, and Word Documents

About Southeast Museum
The Southeast Museum is a non-profit, educational institution established in 1963. The museum's primary service area is Putnam, Westchester and Dutchess Counties in New York State, as well as Fairfield County, CT. The Southeast Museum is located in a restored Landmark Building, the 1896 Old Town Hall of Southeast, on Main Street in Brewster. In addition to its ongoing exhibits, the Museum also offers temporary exhibits each year. Other programs presented by the Museum include art and music events, programs for school groups and other organizations. We also offer the museum space for meetings for community organizations such as The Chamber of Commerce, Business Mentoring Organizations, and private events.

Southeast Museum celebrated its sixtieth anniversary in 2023. The museum provides visitors access to exhibits featuring local artifacts housed in our facility, reference resources, and local history education opportunities both onsite at our Main Street Brewster location and throughout the town of Southeast via collaborative programming with community organizations.

TO APPLY: Please email a letter of interest with a resume and three professional references to: Deborah Oswald, Ed.D., Director of Education and Programming at [email protected]

Resumes will be accepted from October 2 through October 9, 2024.

Finance Manager, The Hudson River Valley Greenway
The Hudson River Valley Greenway is seeking to hire a Finance Manager to coordinate all organizational financial and related activities. The Hudson River Valley Greenway (the "Greenway") is an innovative state sponsored program created to facilitate the development of a regional strategy for preserving scenic, natural, historic, cultural and recreational resources while encouraging compatible economic development and maintaining the tradition of home rule for land use decision-making. The Greenway Act created two organizations, within the executive department, to facilitate the Greenway process: the Hudson River Valley Greenway Communities Council and the Greenway Conservancy for the Hudson River Valley, Inc. The Hudson River Valley National Heritage Area was established by Congress and is managed by the Hudson River Valley Greenway. It includes 250 communities in ten counties bordering the Hudson River for 154 miles of tidal estuary. This area is approximately three million acres of Hudson Highlands, Catskill Mountains, rolling farmland and compact villages, small cities, and hamlets. The region extends from the confluence of the Mohawk and Hudson Rivers, south to the northern border of New York City.

RESPONSIBILITIES
Day-to-Day Financial Management and Record Keeping

Responsible for standard book/record keeping tasks in accurate and timely manner, including managing payables and receivables, making bank deposits, monthly bank reconciliations; reconcile credit card statements and maintaining records of supporting documentation.
Maintain financial books and records, including general ledger, according to generally accepted accounting principles and organizational policies using Sage 50 Accounting software.
Administration and management of Payroll and Assistance with Human Resource Management
Manage employee time sheets, including processing approved holidays and leave requests
Analyze and utilize employee time data to accurately allocate resources across program areas

Preparation of Internal Financial Statements

Prepare accurate financial statements on a quarterly basis, along with other statements as requested
Manage year-to-date performance compared to budget and prior year
Serve as lead staff to Finance Committee and present financial reports at board meetings

Audits

Prepare financial statements at end of fiscal year (3/31)
Prepare federal single audits, if required
Serve as primary liaison with auditor(s) and prepare all required schedules
Coordinate preparation and filing of Federal Form 990 and NYS CHAR 500 with auditor(s)
Serve as lead staff to Audit Committee

Preparation of Budgets

Prepare annual operating budgets, along with grant, appropriation, and contract budgets
Prepare quarterly budget reports for board meetings and finance committee
Assist other staff with budget preparation for grant applications, annual workplans, and project based activities
Coordinate on a regular basis with professional staff to reconcile program area budgets

Management of Vendors

Obtain W-9s, insurance certificates and similar information from all vendors
Prepare annual 1099 and 1096 forms and file with federal and state authorities

Contract Management

Coordinate with staff on the preparation of contracts for grants made to municipalities and nonprofits
Assist with preparation of requests for proposals and bids
Prepare contracts for use with consultants and vendors
Serve as lead staff for matters related to procurement and conflict of interest

Grants Management and Payment Requests

In coordination with the executive director, oversee the development and administration of agreements, memorandums of understanding, and contracts
Draw down appropriate contract/agreement resources; reconcile agreements on consistent basis and submit timely payment requests to National Park Service, New York State, and other public and private sector sources
Track and document matching funds (cash and in-kind)

Communication, Planning, and Reporting

Coordinate with program/project managers to provide support for grant administration, sponsorships, resource development activities, and other project or program fiscal requirements
Provide support to special projects, such as commemorations, conferences, and events
Provide support for New York State administrative requirements relating to fleet and property
Develop (individual) annual work plan consistent with organizational goals and strategic plans and provide progress reports as needed
Perform a variety of regular and as needed administrative functions
Other finance related duties as may from time to time arise.
Other duties agreeable to both parties

QUALIFICATIONS
Minimum Qualifications:

Bachelor’s Degree from an accredited college or university in accounting, finance, or related field
Experience in financial management and record keeping
Experience with state and federal financial and contractual protocols
Experience with managing sensitive information
Familiarity with accounting software
Highly organized
Strong proficiency with computer technology and software, including Excel
Valid driver’s license
Occasional travel required, including overnight

Preferred Qualifications:

Progressively responsible financial management experience with not-for-profit or public sector organization(s), or small business(es)
Experience with grant management software
Master’s Degree from an accredited college or university
High interest in the mission of the Hudson River Valley Greenway/National Heritage Area

SALARY
Beginning at $76,051 and rising to $93,946 at the end of the 7-year step-up process. Includes full state benefits including NYS Retirement System, Health Insurance, paid holidays, generous vacation, personal, and sick leave. The successful candidate will report to the executive director. The position is based at the organizational headquarters in Albany, NY. The region offers a wonderful quality of life rich in historic, cultural, and recreational amenities. A hybrid approach of in-person office presence and telecommuting is negotiable.

TO APPLY: Send cover letter and resume in strictest confidence to Andy Kitzmann, Executive Director: [email protected]. The position remains open until filled. Your cover letter and resume should demonstrate your track record of success in organizational financial management. Applications with a thoughtful cover letter and a demonstrated record of financial management success will receive priority consideration. Employment will be contingent upon a satisfactory background check.

Equal Opportunity Employment: Hudson River Valley Greenway is committed to creating and maintaining an inclusive, diverse, and equitable workplace. These values not only guide our work; we believe they are essential to fulfilling our mission to improve mandated representation in New York State. HRVG staff share responsibility for creating a more inclusive workplace. Diverse voices and perspectives only strengthen our ability to create transformational change. Candidates from diverse backgrounds are encouraged to apply. HRVG welcomes candidates regardless of age, race, creed, color, sex, sexual orientation, gender identity, national origin, miliary or veteran status, disability, predisposing genetic characteristics, marital or marital status, domestic violence, victim status, or arrest record or criminal conviction history

Posting Date 9/26

Museum Education Manager, Museum Village
About Museum Village: Since 1950 Museum Village has provided valuable educational opportunities to schools and families of the Hudson Valley. We are a living history museum focused on life in America from the 1870’s to the 1910’s.

Position Summary:
Oversees the development, implementation, evaluation and promotion of the Museum’s history education programs for school and youth groups. Develops curriculum, didactic, and interpretive materials to support programming and in-gallery learning. Provides supervision and direction of the Education team and collaborates with staff across departments to ensure that the Museum meets its mission through engaging programming.

RESPONSIBILITIES
School Programs

Ensure that the content of all education programs remains relevant to targeted audiences, meets, or exceeds established standards, supports Museum goals, and promotes enthusiasm and interest in American history, specifically the Gilded Age and Progressive era.
Maintain, develop, promote, implement, and evaluate curricula for Museum school programs both on and off-site to ensure they meet the needs of teachers and students, facilitate inquiry- based learning, and correlate to current science standards.
Develop, promote, implement, and evaluate teacher professional development programs.
Oversee Museum’s classroom kit loan program, including content development, evaluation, and maintenance.
Develop, promote and implement digital classroom programming.

Youth Programs

Maintain, develop, promote, implement, and evaluate a full roster of youth education programs, including seasonal camps, after school programs, and youth groups.

General

Attend and support Museum special events as needed – including evening and weekend events.
Maintain program spaces, manage supply orders and organization and prepare materials for programs.
Schedule and maintain database of school group visits.
Assist with other Museum duties as assigned by the Executive Director.

QUALIFICATIONS

Background in history or museum education (Bachelor’s degree or equivalent experience required) Master’s degree preferred.
Museum experience strongly preferred
Minimum of 2 years of experience developing, leading and/or evaluating informal educational programs for children, particularly history programs in a museum setting
Demonstrated experience creating and implementing standards-aligned programming for K-6 students and educators
Minimum of 2 years of experience recruiting, hiring, and supervising educators, naturalists and/or volunteers
Excellent organizational and leadership skills with proven track record as an effective team member
Excellent communication skills (written and verbal)
Self-motivated, creative, resourceful, and outgoing
Ability to interact with a variety of different groups
Bilingual fluency, written and oral, a plus
Working knowledge of Microsoft Office, web-based software (e.g., Google Suite), and a willingness to learn new systems

AVAILABILITY
Must be able to work at least in-person for programs and school visits. A specific set of hours is not guaranteed.

SALARY
Part Time, Hourly to Full Time, Salary, negotiated, $20 - $25

TO APPLY: Please send a cover letter and resume to [email protected] with Education Manager in subject line. Only applications with cover letters will be accepted. We will only contact and interview those candidates whose availability, skills and experience best fit the needs of the position. Museum Village of Old Smith’s Clove is an Equal Opportunity Employer. Background checks will be completed on all employees.
No phone inquiries, please.

Posting Date 9/26

Visitor Services Manager, Museum Village
Since 1950 Museum Village has provided valuable educational opportunities to schools and families of the Hudson Valley. We are a living history museum focused on life in America from the 1870’s to the 1910’s. The Visitor Services Manager at Museum Village is responsible for a successful visitor experience. The VSM will be the first and last staff member to interact with our visitors and must provide excellent customer service, possess stellar communication skills and be able to manage multiple assignments.

RESPONSIBILITIES

Greet visitors, sell admissions, provide general museum information.
Maintain up to date knowledge of museum programming, membership information, tours, events and all additional operational changes.
Responds to visitor concerns and complaints.
Answer general inquiries via phone and email.
Manage retail operations, including tagging, labeling, sourcing/purchasing, and inventory within the Museum shop.
Manage the Museum shop’s social media.
Support Museum events with setup and staffing.
Assist in facility maintenance as needed and report larger issues.
Manage schedules of onsite interpretation staff.
Other duties assigned as needed.
Develop processes and procedures for effective site management.
Manages ordering, product procurement, and site supplies.

Essential Requirements:

Experience and excellent customer service skills.
Strong computer, POS and database management skills.
Cash handling experience.
Ability to work independently.
Must be comfortable speaking with diverse groups of visitors.
Must be able to enforce Museum policies and procedures with visitors and interpretation staff.

QUALIFICATIONS

A minimum of 5 years in customer service required; prior experience in Museums a plus.
Ability to work on site Friday, Saturday, Sunday during peak season.
Experience with Social Media, Marketing, Graphic Design

Part-time or Full-time available based on experience
SALARY RANGE: $20.00 - $24.00/hr

TO APPLY: Please send a cover letter and resume to [email protected] with Visitor Services Manager in subject line. Only applications with cover letters will be accepted. We will only contact and interview those candidates whose availability, skills and experience best fit the needs of the position. Museum Village of Old Smith’s Clove is an Equal Opportunity Employer. Background checks will be completed on all employees.
No phone inquiries, please.

Posting Date 9/26

Executive Assistant, Boscobel House and Gardens
Boscobel House and Gardens, located in Garrison, NY, is the steward of an extraordinary 112-acre site on the Hudson River, restored Neoclassical mansion, and important decorative arts collection. Boscobel seeks an Executive Assistant (EA) to provide critical organizational and communication support. This position performs a broad range of tasks for the Executive Director, Development Director, and museum as a whole, with a particular emphasis on administrative support, board engagement, and fundraising. The Executive Assistant reports to the Executive Director and is the ED’s primary liaison with internal and external stakeholders in person, via phone, email, and post. Exceptional communication, organization, time management, and software/tech savvy are essential. The right candidate will be a service-minded problem-solver, performing duties with accuracy, timeliness, and discretion. The EA is a full-time position averaging 35 hours/week, primarily onsite. All Boscobel employees are expected to work certain holiday, evening, and weekend programs throughout the year including the patron parties, holiday Twilight Tours, Independence Day concert, and other events as needed.

RESPONSIBILITIES
Administrative Operations

Manage the ED and board calendar including internal and external meetings
Draft, fact-check, and proofread ED correspondence to a polished, professional standard
Assist with ED travel arrangements, reimbursement requests, etc.
Prepare travel-related host gifts/thank-you’s, and meeting materials
Serve as liaison to the museum’s management team internally and externally: receive guests, field incoming calls and emails, etc.
Update, distribute, and file board and staff memos, lists, etc.
Draft correspondence, memos, etc. for ED revision/signature
Maintain/replenish office files, supplies, and equipment
Support onboarding process for new hires
Manage office services such as phone systems, mailing services, coordinate IT support
Organize support as needed from staff and volunteers for special events and projects
Pick up/deliver supplies, meeting materials, refreshments, guests, etc. as needed

Governance

Coordinate Board of Directors and committee meetings (producing/distribute agendas and related materials, confirm attendance, arrange all logistics including technical arrangements, meals, etc.)
Regularly update trustees about upcoming opportunities, deadlines, etc.
Record and maintain board minutes and other records

Fundraising/Donor relations

Process donations, record and maintain donor information, and generate correspondence and reports using Boscobel’s Altru database, a Blackbaud Customer Relations Management software
Ensure data integrity by entering/maintaining accurate information in a timely fashion. Manage constituent and donation entries to ensure courtesy, consistency, prompt acknowledgment and reporting ability, and accuracy in all records
Review and offer solutions to any data or other errors found such as duplicate entries,
missing information, incorrectly entered donations and more.
Assist ED and Development Director with fundraising appeals and acknowledgements
Coordinate logistics and prepare materials for prospect/donor meetings
Provide support at fundraisers and other programs, including name tags, greetings, etc.
Assist with tracking philanthropic opportunities, prospect research

QUALIFICATIONS

Bachelor’s degree or equivalent
Exceptional communication skills via phone, mail, email, and in person
Proven technological proficiency with online calendar, meeting, and file-sharing technologies including MS Office, Google, and Microsoft 365, etc.
Familiarity with using a database for point-of-sale, customer management, or fundraising
Excellent time management skills, ability to multi-task
Eagerness to learn and work independently and collaborate as part of a team
Ability to maintain a highly professional, positive, and flexible mindset and demeanor
Discretion with sensitive and confidential matters
Experience/interest in development and/or nonprofit management is preferred
Valid driver’s license and personal vehicle

SALARY/BENEFITS

Salary range: $20-$24 per hour depending on experience
Medical, dental, and life insurance
Generous 401k retirement plan
Paid time off, including annual vacation, sick leave, personal days, and museum holidays
Staff discount in museum store
Access and free admission to numerous museums and cultural institutions
Professional development opportunities

TO APPLY: Boscobel is committed to diversifying its audience and workforce. Veterans and candidates of any gender, ethnicity, race, religion, and cultural background are encouraged to apply. Qualified applicants are encouraged to email their cover letter and resume to [email protected] by 9/30.

Posting data 8/5

Executive Director, Southold Historical Museum
Southold Historical Museum seeks an Executive Director (ED) to begin in September of 2024 with the following compensation package: salary of $70,000 to $80,000, depending on experience and qualifications. The position includes a benefits package, PTO time, holidays, and sick leave. Preference for minimum requirement of a bachelor’s degree in museum studies, history, or a related field, in addition to three years of work in the field. Bilingual a plus.

The mission of Southold Historical Museum is “To promote interest in and education about the history of Southold.” Beginning in 1960, a cadre of volunteers aimed to fulfill this mission. Today, a team of professional staff (Full-time ED + 5 part-time staff), over 120 active volunteers, and a dedicated Board work together to preserve and share the history, keeping in mind today’s audience and community. Southold Historical Museum is a private 501(c)(3) organization. With an operating budget of just under $500,000, the Museum has an active calendar filled with programs, fundraisers, and ongoing initiatives. The Museum relies on donations, grants and investment account interest for operating expenses. Southold, NY is situated on Long Island’s North Fork, approximately 100 miles from NYC. With a long history of farming and maritime activity, today’s residents and visitors are attracted to the
beautiful landscape and historic style of Southold. The community includes both an active group of year-round residents and a growing group of seasonal visitors.

Executive Director Job Description summary:

Reports to: President of Board of Trustees.
Oversees: All office personnel, consultants, and volunteers.
Employment Status: Full-time Exempt.
Role: The Executive Director provides executive leadership with overall, day-to-day management and operational responsibilities for the organization, including implementation of board directives and policies. As an administrative officer of the corporation, the ED has signature authority and serves as a non-voting advisor to the board.
Responsibilities include: Committee Oversight, General Management, Policies, Personnel, Governance and Board Operations, Fiscal, Planning, Programs and Evaluation, Resource Development and Public Relations.

RESPONSIBILITIES:
Committee Oversight:

Work with, interface, and oversee committees through committee chairs to ensure effective management.
Actively encourage recruitment and participation of volunteers.

General Management:

Ensure that the day-to-day operations of the Museum function smoothly.
Provide effective human resource management wherever needed.
Provide and coordinate asset management as needed.
Establish clear roles and responsibilities for staff.
Oversee proper maintenance of the Museum’s buildings and grounds.

Policies:

Inform and provide professional advice and input as appropriate.
Ensure the proper and timely implementation of board policies.
Develop operational procedures and ensure that they are compliant and consistently applied.

Personnel:

Hire, supervise, delegate to, evaluate, and terminate staff with board guidance.
Maintain a climate which attracts, keeps, and motivates top quality people, both professional and volunteer.
Ensure the development of employee knowledge and skills necessary to achieve the organization’s mission, goals, and objectives.
Ensure compliance with personnel policies and applicable laws/regulations.

Governance and Board Operations:

Attend all board meetings and attend, where needed, committee meetings.
Assist the Board President and committee chairs in preparing agendas.
Work with the Secretary to coordinate the logistics of all board and committee records.
Work with the Board in assessing and developing its needs.
Advise and support the Board in advancing and protecting the Board’s fiduciary obligations.
Serve as a non-voting advisor to the Board.

Fiscal:

Manage the Museum’s resources within established laws, regulations, and policies.
Assist the Board in preparation and revision of the annual budget.
Advise the Board on internal control improvements and ensure compliance with fiscal policies and procedures.
Assist the treasurer in reporting to the Board if needed.
Work with the treasurer to provide effective management of finances.
Assume day-to-day cash management responsibilities for the Museum.
Has signature authority for contracts and instruments as authorized by board policy or resolutions.

Planning, Programs and Evaluation:

Give direction to the formulation and leadership to the achievement of the Museum’s philosophy, mission, strategy, and its annual objectives and goals.
Assist the Board in developing and implementing strategic annual and multi-year plans.
Ensure proper and timely implementation of the strategic plan as directed and assigned.

Resource Development and Public Relations:

Ensure timely and appropriate grant development and reporting.
Oversee fundraising planning and implementation as directed or assigned by the Board, including identifying resource requirements, researching funding sources, establishing strategies to approach funders, submitting proposals ad administrating fundraising records and
documentation.
Represent the Museum at community, interagency, and social functions.
Serve as official spokesperson for the Museum, along with the Board President.

TO APPLY: Send Resume and References to [email protected] by August 9, 2024
Note: A complete copy of the ED Job Description is available upon request and on the Museum web site www.southoldhistorical.org .

Posting Date 7/23

Per-Diem Museum Educator, Hudson River Museum
Period of Time: Through November 22, 2024 with potential to extend.
Pay Rate: $22.50 per hour
Schedule: Part-time, 24 hours per week. This position is in person, both on-site at the Hudson River Museum and off-site at local schools.

The Hudson River Museum is a preeminent cultural institution in Westchester County and the New York metropolitan area. Situated on the banks of the Hudson River in Yonkers, New York, the HRM’s mission is to engage, inspire, and connect diverse communities through the power of the arts, sciences, and history. The Museum offers engaging experiences for nearly every age and interest, with an ever-growing collection of American art; dynamic exhibitions that range from notable nineteenth-century paintings to contemporary art installations; Glenview, an 1877 house on the National Register of Historic Places; a state-of-the-art Planetarium; and an outdoor Amphitheater. Accredited by the American Association of Museums (AAM), the Museum is dedicated to collecting, preserving, exhibiting, and interpreting these multidisciplinary offerings, which are complemented by an array of public programs
that encourage creative expression, collaboration, and artistic and scientific discovery.

The Hudson River Museum seeks a highly motivated, energetic, per-diem STEM/STEAM museum education professional beginning July 2024, to lead hands-on workshops, in-gallery tours, and other programs for students, families, and adults (such as the Museums’s volunteer docents). Offsite work at local schools may also be required. The Per-Diem Museum Educator will complete paid training sessions (to be determined based on experience) with Education Staff that focus on inquiry-based learning, touring, and teaching techniques specific to the permanent collection, special exhibitions,
Planetarium, and Glenview, an historic home. After successful completion of the training, the Per-Diem Museum Educator must be available 24 hours per week, on average, Monday through Friday, in order to lead school and/or adult tours/workshops and to support related administrative tasks relating to bookings, and communication with groups. This position is for the Summer and Fall 2024 school year, with potential to extend.

RESPONSIBILITIES
• Participating in program and lesson plan development and updating, as needed
• Coordinating and facilitating the administration, set-up, and breakdown of assigned programs
• Documenting programs for evaluation/reporting purposes
• Organizing, preparing and tracking necessary supplies for said programs
• Leading hands-on STEAM workshops for schools and other groups, with a primary focus on students from Pre-K to Grade 12
• Leading tours, discussions, and inquiry-based programs in the Museum galleries for various groups
• Coordinating and conducting pre-visit and post-visit lessons at local schools
• Greeting groups at the HRM and orienting participants to the rules of the HRM
• Maintaining materials in the Museum’s “Hike the Hudson” backpacks, documenting their usage for reporting purposes, and assisting in developing
new materials as needed
• Assisting with researching and selecting children’s books for the Museum’s “Book Nook" and “Pop-Up Storytimes”
• Attending exhibition training and professional development sessions, as required
• Additional administrative support, as needed

QUALIFICATIONS
• Undergraduate degree in visual arts, art history, art / science / museum / science education, or an equivalent combination of education and experience
in related fields (Graduate degree preferred)
• Knowledge of and/or interest in contemporary art
• Willingness to engage with science- and astronomy-related programs
• Museum education, arts education, or classroom teaching experience
• An understanding of object- and inquiry-based teaching practices and an embrace of interdisciplinary teaching and learning
• Experience working with youth, families, schools, and adults
• Strong organizational, communication, and administrative skills and experience
• A kind, gracious, and flexible attitude, with a sense of humor and a collaborative team spirit
• Proficiency with using PCs and other A/V equipment and with Microsoft Office, Excel, and Google Drive
• Conversational Spanish a plus

BENEFITS
• Discount in the Museum Gift Shop
• Hudson River Museum ID card, which provides free access to many museums
• Standard worker’s compensation, short-term disability, and unemployment insurance
• HRM provides paid sick leave (“PSL”) in compliance with New York State’s Permanent Paid Sick Leave law providing 1 hour of PSL per 30 hours worked
for part-time employees.

TO APPLY: Send a cover letter, resume, and contact information for three references to [email protected], providing detailed information on your professional experience and training. Include “Per-Diem Museum Educator” in the subject line. Please note: Submissions without a cover letter will not be considered.

The HRM provides equal employment opportunities to all employees and applicants for employment without regard to age, creed, actual or perceived race, color, sex, sexual orientation, self-identified or perceived sex, gender expression, gender identity, the status of being transgender, national origin, ethnicity, alienage, citizenship status, family status, lawful seizure of income, marital status, disability, military status, veteran status, domestic violence victim status, criminal or arrest record, or predisposing genetic characteristics. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Posting Date 7/10/24

Collections Assistant, The New Castle Historical Society (Part-time)
The New Castle Historical Society [NCHS] is seeking a part-time Collections Assistant to support the Collections Manager in the care of the NCHS collections. The Collections Assistant will be responsible for assisting with the cataloguing, maintenance and storage of the collection.

RESPONSIBILITIES
Documentation

assists with the documentation and database management of the collection
assists in preparing and processing paperwork for accessioning or de-accessioning of collection objects
attends Collection Committee meetings to present possible collection acquisitions
assists with the cataloguing and reconciliation of the collection
prepares inventory of location of all objects both on site and off site

Care of Collection

assists with collection care
assists with preventative conservation
assists with both on-site and off-site storage

Committee Support

assists with tasks as needed to support the Collections, Exhibits, Education and Research Room Committees

Administration

answer inquiries about the collection
work with interns and volunteers
assist with grant applications as needed for conservation, collections care and acquisitions

QUALIFICATIONS

a background working at historic sites, museums, archives or other related fields is preferred, but not required - applicants with an interest in history and preservation will be considered and are encouraged to apply
have computer literacy and familiarity with current technological tools
experience of data input and knowledge of museum databases would be beneficial
ability to work collaboratively and independently

HOURS AND COMPENSATION
Salary: $20,000 annually
This is a part-time independent contractor position based at New Castle Historical Society, 100 King Street, Chappaqua, with a rate of $20 per hour, approximately 20 hours a week, with flexible schedule.

TO APPLY: Please email resume and cover letter to Mandy MacKenzie, Collections Manager: [email protected] by July 15

Posting Date 6/17/24

Assistant Director , Van Cortlandt House Museum
The Van Cortlandt House Museum (VCHM) is owned by the New York City Department of Parks and Recreation, operated by the National Society of the Colonial Dames of New York (NSCDNY), and is a member of the Historic House Trust of New York City (HHT). The museum has been stewarded by the NSCDNY for 127 years and was the first public-private collaboration in New York. VCHM is a 1749 house that sits on a beautiful 1-acre lot within Van Cortlandt Park in the northwest Bronx. It is a National Historic Landmark listed on the National Register of Historic Places, and both its exterior and interior are designated New York City Landmarks.

We strive to be a resource for our community with educational, experiential, culturally responsive, and fun programming as well as to provide a high level of curatorial experience for those interested in early American history and decorative arts. The role of the Assistant Director of Van Cortlandt House Museum (VCHM) is to support and augment the mission of education and preservation of the social and material history of the American colonial period as well as to support the long- and short-term goals of the Director. The Assistant Director will work closely with the Director to plan, implement, and direct public programming and events and organize volunteers to strengthen the museum’s ties to its adjacent communities in The Bronx. The Assistant Director will be responsible for marketing, including social media and website, as well as being integral to community outreach efforts.

RESPONSIBILITIES AND DUTIES

Work closely with the Director to help plan and implement regular weekend events for adults and families, afternoon/ evening programs, and programming for borough and city-wide tourism initiatives such as Bronx Week, Open House New York, and Archtober;
Establish new and grow existing partnerships/ collaborations with community- based organizations for the purposes of hosting and sponsoring events at the museum;
Help to perform community outreach;
Research opportunities for funding and grant making to support programming;
Collaborate on program marketing including designing for and post on social media, websites, etc.;
Prepare weekly museum attendance reports and provide them to HHT, the NYC Parks Dept., and the NSCDNY;
Open and close the museum as needed;
Open and close the gift shop register, perform an inventory, and restock the gift shop;
Understand the role of VCHM within the NSCDNY organization;
Act on the Director’s behalf when (s)he is not available and update the Director as needed;
Other duties as assigned.

THE ASSISTANT DIRECTOR WILL

Have flexible weekend, evening, and holiday availability;
Engage in a generous and thoughtful way with all visitors to VCHM, including community members, community leaders, and Van Cortlandt Park stakeholders;
Work effectively with NSCDNY staff, HHT staff, Parks Department staff, and the Van Cortlandt Park Alliance (VCPA) staff. Collaborate with professionals in the fields of history, archaeology, preservation, etc. as well as local business owners and partner organizations to promote public history programming at VCHM.

QUALIFICATIONS

Bachelor’s degree in public history, museum studies, American history, American studies, education, African American History, or Latin American Studies.
Commensurate experience will be considered;
Fluency in Spanish preferred;
Knowledge of historic preservation and nonprofit management;
Experience supervising or managing people;
Knowledge of Word, Excel, Zoom, Google Suite, and Past Perfect or similar large-scale database;
Experience with social media and marketing;
Strong organizational skills;
Ability to understand and implement diversity, access, and inclusion practices;
Ability to work with a wide variety of museum and park constituents, including members of the NSCDNY, elected officials, parks department personnel, families, children, and educators;
Ability to work collaboratively and independently.

HOURS AND COMPENSATION:
Work Hours: 20-26 hours per week. Availability necessary on occasional weekends and evenings for programming.
This is currently a part-time hourly position with a rate of $25-$30/ hour. This position will become full-time January 1, 2025.

TO APPLY: Please send a resume and cover letter to: [email protected] by July 30

NSCDNY is an equal opportunity employer. If you have questions about accessibility or require accommodation as part of the interview process, please contact us at [email protected].

Posting Date 6/10/24

Park & Recreation Aide 5 / Operations Coordinator, Philipse Manor Hall State Historic Site
SALARY RANGE: $19.85/hour
NEGOTIATING UNIT: CSEA
TYPE OF APPOINTMENT: Temporary & Seasonal, year-round employment
WORK SCHEDULE: 32-40 hours to be negotiated with the candidate chosen, based on their preference and to meet operational needs.

Philipse Manor Hall State Historic Site is one of the oldest buildings in New York. For nearly 350 years, Philipse Manor Hall has sat at the confluence of the Saw Mill and Hudson Rivers as Yonkers grew out of the vast landholdings of the Philipse family. In 2022, the historic site reopened after undergoing extensive renovations and the installation of a new permanent exhibit, Our Whole History. Philipse Manor Hall State Historic Site explores the conflicting interests between the local Lunaape Munsee Native Americans, European Colonizers, and enslaved individuals of African descent. The Historic Site is seeking an Operations Coordinator to maintain administrative services and provide assistance with marketing and social media promotions.

DUTIES AND RESPONSIBILITIES
Under the direction of the Historic Site Manager (HSM), the Operations Coordinator will:

Assist with procurement, including purchasing and accounts payable functions, for all site materials and equipment and assist with request for quotes (RFQ) and bid processes, coordinate site requisitions for supplies from stockroom.
Track and maintain updates to site’s discretionary allocation balances and generate reports on weekly revenue, submitting all required paperwork to the Regional Business Office.
Reconcile and store appropriate records on purchases for all staff credit cards and provide regional business office with required documentation and reports on a timely basis.
Make weekly bank deposits and maintain a digital/hardcopy filing of all receipts in accordance with agency policies.
Maintain and report on Asset Cloud property inventory system and enter documentation of warranty and repairs in Asset Cloud records.
Track and update the site’s staffing budget projections and generate reports each pay period on the allocation.
Manage cash handling on site including balancing cash register, maintaining records, and managing petty cash.
Assist Education & Programs Manager with gift shop inventory and purchasing.
Assist the Historic Site Manager with hiring and termination paperwork and records.
Work with the Education & Programs Manager to promote and advertise Philipse Manor Hall, its public events, and programs. This includes writing and scheduling press releases, distributing flyers, updating community calendars, and assisting with e-newsletters.
Develop a marketing calendar and maintain a press list.
Promote events on the Philipse Manor Hall social media pages.
Coordinate direct mailings to regional libraries and other mailing lists to promote programs; deliver and/or post fliers in public locations as needed.
Assist with event rental program, including client relations, paperwork and client/vendor permits.
Maintain accuracy of internal calendars to facilitate staff awareness of all activities and to avoid conflicts within the museum building and on the grounds.
Record and report site attendance, including online reporting to agency and site’s internal reporting.
Assist staff with set-up and clean-up for programs and events; assist staff with enlisting volunteers.
Responsible for maintaining a basic knowledge of the site’s history and mission to answer questions and represent the site appropriately.
Other assignments as needed.

QUALIFICATIONS

Two years of administrative experience including cash handling, data entry, office management, reporting; OR two years in an administrative role at a museum, historic society, or other cultural organization. Associate or bachelor’s degree is preferred but not required.
Strong organizational skills and demonstrable strength in attention to detail and accuracy
General understanding of MS Office suite, Google apps, and social media and web- based services (Facebook, Instagram, EventBrite, MailChimp)
Must have skills in organization, time management, effective communication, supervision, and customer service.
Must be available to work, on occasion, and with advance notice, some evenings, weekends, and holidays as needed.
Must have the ability to perform light to medium physical labor tasks.
Must be able to communicate effectively and in writing, with other staff, park patrons, and outside businesses and agencies.
Must have good arithmetic, record-keeping and inventory skills.
Experience in the use of computers and knowledge of the Statewide Financial System (SFS), Budget Expenditure Tracking system (BETs) and e-settlements as well as online purchasing programs is preferred but not required.

BENEFITS

There are various benefits that a permanent employee is entitled to, based on their negotiating unit.
Vacation, Holiday, Sick, And Personal Leave
Health Care Coverage
Retirement Plan
Payroll Deduction Savings Plans
Tuition Assistance Programs
Life Insurance and Disability Insurance
Employee Assistance Program (EAP)
Employee Wellness Program (EWP)

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

TO APPLY: All qualified persons are invited and encouraged to apply. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. If you feel you meet the minimum qualifications and the Agency’s operating needs and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative
headquarters, from the intranet or download an application from the NYS Office of Parks, Recreation and Historic Preservation website at:
https://parks.ny.gov/documents/employment/FillableUpdatedParksEmployeeApplicationS1000Part1Taconic.pdf
Please forward your application and resume, if available, to Philipse Manor Hall, 29 Warburton Ave. Yonkers, NY 10701 or e-mail to [email protected]

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected]. An Equal Opportunity/Affirmative Action Agency

CLOSING DATE: June 17, 2024

Posting date 5/28/24

Park & Recreation Aide 5 / Weekend Museum Interpreter, Philipse Manor Hall State Historic Site
SALARY RANGE: $19.85/hr
NEGOTIATING UNIT: CSEA
TYPE OF APPOINTMENT: Temporary & Seasonal, year-round employment
WORK SCHEDULE: 16-24 hours per week

Philipse Manor Hall State Historic Site is one of the oldest buildings in New York. For nearly 350 years, Philipse Manor Hall has sat at the confluence of the Saw Mill and Hudson Rivers as Yonkers grew out of the vast landholdings of the Philipse family. In 2022, the historic site reopened after undergoing extensive renovations and the installation of a new permanent exhibit, Our Whole History. Philipse Manor Hall State Historic Site explores the conflicting interests between the local Lunaape Munsee Native Americans, European Colonizers, and enslaved individuals of African descent. The Historic Site is seeking a weekend museum interpreter position to assist with public tours and visitor services.

DUTIES AND RESPONSIBILITIES

Conducting daily historic tours of the exhibit at Philipse Manor Hall State Historic Site. Tours are about 60 minutes in length.
Leading outdoor walking tours of downtown Yonkers when scheduled.
Delivering visitor-first service in a professional and friendly manner.
Navigating visitor questions and concerns skillfully with a variety of visitors under a variety of circumstances.
Providing assistance with set up, take down, and operation of public events.
Helping to maintain the cleanliness of the grounds and facilities and reporting damages or concerns.
Assisting with other projects and duties as assigned.

OPERATIONAL NEEDS

College coursework and/or a background in public speaking or working at historic sites, museums, and other related fields is preferred, but not required.
Must enjoy meeting and interacting with other people, including the general public, staff, senior citizens, teachers, and children.
Seeking candidates that are personable, outgoing, enthusiastic, reliable, flexible, and responsible.
Must be able to learn new material rapidly and be willing to discuss openly and honestly subject material that may be difficult or sensitive.
Must be able to work independently, as a team, or under the supervision of higher-level staff.
Ability to speak comfortably before groups of people.
Must be able to lift or move up to 40lbs.
Must be able to stand/walk for long periods of time, climb stairs, bend, lift, and set up/take down displays and fixtures.
Must be able to work in a variety of weather conditions.
Must be able to work Saturdays, Sundays, and, on occasion, evenings for special events.
Bi-lingual applicants preferred but not required.

BENEFITS

There are various benefits that a permanent employee is entitled to, based on their negotiating unit.
Vacation, Holiday, Sick, And Personal Leave
Health Care Coverage
Retirement Plan
Payroll Deduction Savings Plans
Tuition Assistance Programs
Life Insurance and Disability Insurance
Employee Assistance Program (EAP)
Employee Wellness Program (EWP)

Advancement Manager. The Friends of Clermont
The Friends of Clermont is seeking a candidate who loves history and has a passion for connecting people to our area’s valuable historic resources, and in our case, the Clermont State Historic Site. The ideal candidate will be an excellent communicator and collaborator who is organized and able to prioritize competing tasks to achieve our organization’s fundraising goals through all levels of engagement. This role is our only dedicated fundraising position, which means the Advancement Manager will be responsible for both high-level planning and administering annual fundraising tasks. The Development Manager will report to, and work closely with, the Executive Director and Board of Trustees, both of which actively participate in our fundraising and engagement initiatives. This also includes some work in our teaching garden as part of our Harvesting History program. As the Friends of Clermont’s lead fundraiser, this position must also contribute, integrate, and hold themselves accountable to community-centric fundraising principles and our values of diversity, equity, inclusion, and anti-racism.

We view this role as a connector between our supporters, donors, volunteers, and the Friends of Clermont as well as our partners at Clermont State Historic Site. You will join a small but efficient team of colleagues and trustees who support each other and collaborate frequently. We are continuously
refining our systems and processes and will actively seek your input on how we can improve and grow our organization.

PRIMARY RESPONSIBILITIES
Fundraising – Individual & Corporate Giving (30%)

Manage and grow the organization’s giving program by connecting people and businesses to Clermont, the oldest surviving estate in the Hudson Valley. Identify strategies to increase giving, as well as retain and recognize current donors.
Coordinate the Friends of Clermont’s direct mail program, including writing solicitation letters, preparing targeted mailing lists from our database, and coordinating with outside vendors and/or designers.
Work with the executive director to learn and manage donation processing, database maintenance, and internal donation reporting.
Implement a meaningful donor recognition program through thank you letters, newsletters, events, and permanent recognition for legacy gifts.
Assist the executive director and board in annual budgeting and financial modeling of program growth and budgetary impacts.
Work with the executive director and board to plan and executive a variety of successful fundraising events and activities.

Program Management (20%)

Partner with the State’s garden educator in all aspects of our Harvesting History program for children and adults, including creating program activities and workshops, participating in School Partners in Gardening meetings, implementing programs and workshops, garden work (including planting, growing, harvesting, weeding, and other maintenance, collaborating with program partners, and other duties as assigned.
Recruit and manage volunteers to help with Harvesting History and other Friends of Clermont events and initiatives.
Manage program offerings, including concerts and workshops.
Manage ticketing for all Friends of Clermont programs.

Grants Management – Private and Public (25%)

Assist the executive director with the preparation of public and private grant applications.
Work with the executive director to manage a calendar of funding proposals and grant submission deadlines. Maintain detailed records of proposal submissions, stewardship, and reporting activities.
Identify potential new corporate, foundations, and government funders.
Work with the executive director to prepare, review, and approve necessary reports and reimbursement requests with respect to activities for grants.

Communications & Marketing (25%)

Draft print and electronic communications including our e-blasts, donor communications, solicitation letters, and media outreach.
Manage and update web content, including writing regular blog posts that highlight the Friends of Clermont’s programs and initiatives.
Prepare marketing, solicitation, and advertising materials. When necessary, manage relationships with third-party design firms, printers, and vendors to produce materials.
Assist in creating and posting engaging content to social media channels regularly and manage social media interaction, in collaboration with the executive director and Clermont State Historic Site.
Coordinate with the executive director to implement a public relations strategy, including preparing and distributing press releases, maintaining a current media contact list, and coordinating press events.
Monitor media coverage, maintain press archives, and develop strategies to leverage positive media stories.

QUALIFICATIONS

Associates degree or four (4) years of relevant experience may be substituted for an Associates degree.
Successful nonprofit development/fundraising experience is required.
Excellent communication and writing skills: ability to articulate Friends of Clermont’s mission, goals, and opportunities persuasively to various audiences.
Strong strategic, analytical, project management, and multi-tasking skills: demonstrated ability to take primary responsibility for a diverse number of projects and to manage and complete them in a timely manner with attention to detail.
Exemplary interpersonal skills: ability to collaborate effectively and increase inclusiveness.
Proficiency with standard Microsoft Office Suite and familiarity with internet applications.

COMPENSATION
Salary range: $60,000 - $70,000
Full-time, non-exempt hourly position, with occasional evenings and weekends as needed for key events.
The Friends of Clermont salary ranges are designed to be competitive with room for professional and financial growth. Individual compensation is based on several factors unique to each candidate, such as work experience, qualifications, and skills. The Friends of Clermont offers a comprehensive benefits package that includes health care coverage, a generous paid time off allowance, a flexible work environment, and much more.

TO APPLY: Please submit a cover letter and resume to [email protected] by May 31, 2024.

As an Equal Opportunity / Affirmative Action Employer, Friends of Clermont will not discriminate in its employment practices on the basis of race, color, creed, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, protected veterans status, or any other characteristics protected under applicable law. To that end, all qualified applicants will receive consideration for employment without regard to any such protected status.

Posting Date 4/25/24

Part time Collection Administrator - Southeast Museum
The Southeast Museum was founded in 1963 in Brewster, New York by members of the community who believed the area’s culture and history should be preserved, interpreted and exhibited. Brewster is a village located within the Town of Southeast, approximately fifty miles north of New York City and bordering the State of Connecticut. Over time the organization amassed thousands of artifacts donated by various patrons, creating permanent exhibits such as the circus, the Tilly Foster Mine, the railroad and Borden Milk among others. Now sixty one years later, with expanded outreach and programs, the Museum continues its core beliefs.

CANDIDATE DESCRIPTION

The ideal candidate is adept at historical research and is able to analyze, manage, and effectively organize information in the form of documents and artifacts.
This person is familiar with using a collection management database program as well as the accession of artifacts.

Candidates must demonstrate active listening, communication, and collaboration skills.
Candidates must possess a Bachelor of Arts/Science in museum studies or a related field and will be subject to pre-employment background screening.

DUTIES

Initiates/plans and organizes exhibition of the museum collection
Performs routine procedures involved managing the collection with accession labeling, recording, storing, cleaning, pest management, moving, packing, and care of the artifacts.
Determines the organization and housing of the collection
Participates in events, exhibitions, etc. as directed
Carries out routine research
Develops interpretive material for the collection
Assists with exhibition installation and curating educational experiences

COMPENSATION & SCHEDULE

This is a part time position of up to 24 hours per week including weekend hours during the summer months
The pay rate is $22 per hour.

TO APPLY: Please forwards resume to [email protected]

POSITION OPEN UNTIL: April 30, 2024

Posting Date: April 8, 2024

Seasonal Site Interpreter, The Olana Partnership
Reports to: Senior Manager of Visitor Services & Engagement
FLSA Status: Non-Exempt, hourly
Schedule: Part-time; approximately 12-18 hours per week, Mid-May – October

POSITION DESCRIPTION
The Olana Partnership (TOP), a private not-for-profit education organization, works cooperatively with New York State to inspire the public by preserving and interpreting Olana, Frederic Church’s artistic master work. Our collective vision is a fully restored Olana, vibrant with the activity of students, visitors, scholars, and artists; and to be the most widely recognized artist’s home and studio in the world.

Olana’s Interpreters deliver an engaging educational experience for our visitors by means of public tours of the designed landscape and Olana’s architectural elements, particularly the Main House, in all weather. Interpreters also participate in visitor engagement, welcoming visitors and providing orientation and general information. Formal training in all aspects of the position, including health and safety procedures, collections safety, customer service and historical content is provided. Interpreters may also be assigned limited clerical duties and asked to support programming and operations as needed.

Commitment must be made for the entire 2024 season, May 14 – November 3, with up to 15 additional paid hours of training before June 1, 2023
Minimum of two shifts per week required; three shifts per week preferred
Must commit to at least one weekend day (Saturday-Sunday) for the duration of the season and be flexible with schedules to help cover additional days with colleagues
Some holidays may be required
Must be able to work in all types of weather and be comfortable working in outside environments

REQUIRED QUALIFICATIONS

English fluency required; fluency in Spanish is an asset;
Current driver’s license required,
Display a sociable and welcoming personality;
Ability to work as part of a team and interact with people from a wide variety of backgrounds and cultures;
Desire to expand knowledge and learn in a cooperative environment;
Must be able to interact with the public in a professional and courteous manner at all times;
Professional appearance is required; must be willing to wear a uniform element and name tag that allows Interpreters to be easily identified by the general public.
Ability and willingness to walk 1-2 miles a day, walk on uneven ground, stand for prolonged periods of time, drive an electric vehicle (training provided), stay engaged with audiences on tours;
Be highly attentive to detail;
Must be able to work in a fast-paced environment;
Must consent to a background check required of all staff and volunteers at Olana.

PREFERRED QUALIFICATIONS

Bachelor’s Degree (or currently working toward a degree) preferred,
A documented interest in at least one of the following is encouraged: history, decorative arts, art history, landscape design, environmental history and policy, museum education and interpretation;
CPR certified a plus;

SALARY RANGE
$21.00 per hour.

TO APPLY
Submit resume and cover letter in PDF format to [email protected], with applicant name and position title in the subject line. Application acceptance closes April 15, 2024. As required by NYS OPRHP, all candidates for employment will be subject to pre-employment background screening, and all offers are contingent upon the successful completion of the background check.

Olana State Historic Site is a tobacco-free environment. The Olana Partnership is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.

About Olana and The Olana Partnership: Olana is the greatest masterwork of Frederic Edwin Church (1826-1900), the preeminent American artist of the mid-19th century and the most important artist’s home, studio, and designed landscape in the United States. Church designed Olana as a holistic environment integrating his advanced ideas about art, architecture, landscape design, and environmental conservation. Olana’s 250-acre artist-designed landscape with five miles of carriage roads and a Persian-inspired house at its summit embraces unrivaled panoramic views of the Hudson Valley and Catskill Mountains and welcomes more than 170,000 visitors annually. The landscape is open for guided touring, and reservations are highly recommended. The landscape is open daily 8 AM-sunset. Olana State Historic Site, administered by the New York State Office of Parks, Recreation and Historic Preservation, is a designated National Historic Landmark and one of the most visited sites in the state. The Olana Partnership is the 501(c)(3) not-
for-profit cooperative partner of the New York State Office of Parks, Recreation and Historic Preservation at Olana State Historic Site.

Posting Date: March 29, 2024

Development Manager, Museum Village (Part-Time, Seasonal)
For 73 years, Museum Village of Old Smith’s Clove has served the greater Hudson Valley and beyond, preserving and presenting our shared history. The late 19th Century was a pivotal time for our country from rapidly developing industry to the fight for suffrage, from racial and gender equality to stresses
caused by rapid technology change. In our twenty-four buildings situated around a village green along with our collection of over 27,000 artifacts, we strive to bring this important period alive for our visitors.

The Development Manager collaborates across the institution to ensure the long-term financial support for the programming and growth of the institution. This position is central to the advancement of awareness through marketing, membership program, and the fiscal strength and diversity of the organization through grantsmanship, corporate sponsorship programs, and a robust fundraising program.

RESPONSIBILITIES
Managerial Duties

Creates a welcoming, friendly, and professional Museum environment and serves as an advocate and representative for the Museum in the community by promoting its resources, programs, and services;
Works with supervisor to adapt and streamline the operation, organization, and duties of the Museum Development program to meet the needs of the Museum;
Coordinates and leads community outreach, corporate connections, and fundraising strategies;
Works collaboratively with other departments to implement to identify applicable grants and marketing programs to support the work cross-functionally;
Manages newsletter, email campaigns, fundraising events, and grants;
Evaluates current processes, makes changes, or develops new processes as needed to align with the needs of the museum visitor, museum mission, and strategic plan.
Other duties as assigned.

THE SUCCESSFUL CANDIDATE WILL POSSESS:

Ability to work a flexible schedule, including evenings, weekends, holidays, and in critical situations as required, as well as the character to be punctual and reliable;
Excellent interpersonal and management skills, combined with a team player approach including a demonstrated ability to collaborate with volunteers and colleagues;
Strong organizational skills and the ability to work independently and perform multiple tasks simultaneously without close supervision;
Ability to prepare budgets and reports for management and the board;
Effective oral and written communication skills (Spanish language skills a plus);
A high level of energy, with a willingness to develop and execute visitor services initiatives;
2+ years of experience in a grant writing, fundraising, advocacy;
Proficiency in with MS Office (Outlook, Word and Excel) and Google Suite. Experience in web-based applications, social media (Facebook, Twitter, Instagram), Constant Contact, grant management software;
Bachelor’s degree in appropriate area of specialization with an interest in history a plus.

Weekend hours are expected, some evening hours based on special event or holiday programming.

Position contingent upon a satisfactory background check.

POSITION REPORTS TO: Executive Director
FSLA STATUS: Part-Time, Seasonal ranging from 30+ hours from April-November to 20+ from Dec-March
MUSEUM HOURS: Tuesday-Sunday 10:30am–4:30pm; evening and additional weekend availability required
SALARY RANGE: $17 - $20 hr. commensurate with experience.

To Apply: Please send current resume, cover letter, and professional references to: DEVELOPMENT SERVICES MANAGER SEARCH, Attn: Jamie Robinson, Executive Director, Museum Village, 1010 Rt 17M, Monroe, NY 10950 or via email to [email protected].

Documents should be sent as attachments using Microsoft Word or PDF format and should not exceed five (5) megabytes. No phone calls please. Only those selected for an interview will be contacted. The Museum Village is an Equal Opportunity Employer. As such, we are interested in candidates who are
committed to high standards of scholarship, performance and professionalism, as well as to the development of a climate that supports equality and diversity.

Posting Date: March 8, 2024

Historic Interpreter, Museum Village (Part-Time, Seasonal)
For 73 years, Museum Village of Old Smith’s Clove has served the greater Hudson Valley and beyond, preserving and presenting our shared history. The late 19th Century was a pivotal time for our country from rapidly developing industry to the fight for suffrage, from racial and gender equality to stresses
caused by rapid technology change. In our twenty-four buildings situated around a village green along with our collection of over 27,000 artifacts, we strive to bring this important period alive for our visitors.

At Museum Village, a Historical Interpreter engages and educates our audience. S/he uses historic clothing, structures, plants, animals, and landscape as well as the tools and techniques of early trades, agriculture, horticulture and domestic crafts to make meaningful connections with the present. Historical
Interpreters help visitors gain insights into their modern world and a better understanding of it by conveying aspects of its origins in 1876 Hudson Valley.

THE SUCCESSFUL CANDIDATE WILL POSSESS:

Excellent communication, interpersonal, organizational and self-motivation skills required
Background in history, education or performing arts helpful but not required
Candidates must possess and maintain a professional appearance and demeanor and must be willing to read training materials and conduct independent research on a variety of topics
Must be at least 16 years old
Interpretation of the historic site through tours and living history demonstrations knowledge of learning styles and ability to work with people of varying ages and skills
Research using on-site and online resources leading to increased knowledge of residents of the Hudson Valley during the period, traditional crafts, events of historical significance, military, economic, industrial, and social activities of the period
Assisting with front desk duties and gift shop sales
Routine cleaning and light maintenance of the museum buildings, galleries, reproduction clothing and equipment
Other duties as assigned

Position contingent upon a satisfactory background check.

REPORTS TO: Director of Education
FSLA STATUS: Part-Time, Seasonal ranging from 20+ hours from April-November
MUSEUM HOURS: Tuesday-Sunday 10:30am–4:30pm: flexible scheduling. Evening work my be offered.
SALARY RANGE: $15 hr.

TO APPLY: Please send current resume, cover letter, and professional references to: HISTORIC INTERPRETER SEARCH, Attn: Josh Moser, Director of Education, Museum Village, 1010 Rt 17M, Monroe, NY 10950 or via email to [email protected].

Documents should be sent as attachments using Microsoft Word or PDF format and should not exceed five (5) megabytes. No phone calls please. Only those selected for an interview will be contacted. The Museum Village is an Equal Opportunity Employer. As such, we are interested in candidates who are
committed to high standards of scholarship, performance and professionalism, as well as to the development of a climate that supports equality and diversity.

Posting Date: March 8, 2024

Internships

Archive and Collections Intern, The New Castle Historical Society
This internship is unpaid

The New Castle Historical Society is dedicated to collecting, preserving, and interpreting the history of the Town of New Castle, New York (made up of the hamlets of Chappaqua and Millwood), and the life & legacy of Horace Greeley. We are currently seeking an Archive and Collections intern to assist with processing recently acquired documents and objects and updating the collections database. The intern will work directly with our Collections Committee Chair who oversees the New Castle Historical Society’s archive and collections and the Executive Director. The intern will play a key role in increasing the accessibility and functionality of our collections and archival materials for use by the public, researchers, and staff. The internship is on-site with a flexible schedule.

Internship Qualifications: Undergraduate or Graduate student with an interest in history, art history, museum studies, library science, etc. Cataloging and database experience (PastPerfect Museum Software) is preferred but not required. Demonstrated attention to detail and ability to work independently and collaboratively on assigned projects.

How to Apply:
Please send your resume as a Word or PDF attachment and brief email discussing your interest in the New Castle Historical Society Archives & Collections Internship to: Jennifer Plick, Executive Director [email protected]. Please state Archive & Collections Internship in the subject line of your email.

Internship, Putnam History Museum
Opportunities for class credit requirements are available

Internships at the PHM are educational, hands-on experiences, designed for high school, undergraduate, and graduate students. By working directly with PHM’s staff and longtime volunteers, interns will have the opportunity to gain valuable hands-on skills and training in museum best practices, collections and archival administration, historic interpretation, and non-profit management.

More specifically, interns will have the opportunity to work on projects in the following areas:

Archives and Collections Management
Exhibition Design and Development
Digital Resources (digitizing and cataloging archival material and creating online content)
Special Collections Library Research and Assistance
Communications (Marketing and Public Relations)
Development (grant research and writing, and membership material)
Museum Education (program development and implementation)

To apply: Please send your résumé and a brief email discussing your interest in the Putnam History Museum Internship Program to: [email protected]. Please state “Internship Program” in the subject line of your email.