Job Listings

Have a job to post? For more information, please contact Priscilla Brendler at [email protected] or call 914-592-6726
AS OF SEPTEMBER 1, 2018, GHHN WILL ONLY POST JOB LISTINGS THAT INCLUDE A SALARY RANGE/HOURLY RATE.

Facilities Manager, Center for Curatorial Studies, Bard College (CCS Bard)
The Center for Curatorial Studies, Bard College (CCS Bard) seeks an experienced professional for the role of Facilities Manager. Reporting to the Director of Exhibitions & Operations, the Facilities Manager is responsible for overseeing all physical operations, logistics, and facility needs for CCS Bard’s building on the Bard College campus and ensuring the safety and security of its occupants, which include students, faculty, staff, and members of the public, as well as the security of CCS Bard’s collection assets, following museum standards and best practices.

CCS Bard’s facilities include a contemporary art museum (the Hessel Museum of Art) that is open to the public with year-round exhibitions, an extensive contemporary art collection stored on site, an art research library and archives, as well as classrooms and faculty and administrative offices. CCS Bard is currently in the process of expanding with the new Keith Haring Wing, a 12,000-square foot addition to the research center that will add additional teaching and study space along with expanded art and archival storage. A key member of the operations team, the Facilities Manager will oversee all physical and logistical facility needs to support CCS Bard’s multifaceted operations, including the Museum, collections, research center, and academic programs.

This is a full-time position based on site on the Bard College campus in Annandale-on-Hudson, NY, with a typical schedule of Monday to Friday, with flexibility to work early mornings, occasional evenings, and weekends as required for special events and projects.

RESPONSIBILITIES
Maintenance & Operations

• Oversee and manage the physical operations of CCS Bard’s facilities, including preventative maintenance, repair, general upkeep, and the safe and clean operation of all exhibition spaces, front- and back-of-house areas, storage facilities, academic facilities, offices, and exterior grounds
• Perform daily monitoring of the entire building and its mechanical systems (HVAC, electrical, etc.) to maintain museum standards for art storage and preservation. Identify and problem-solve issues that arise
• Schedule regular system repairs and annual preventative maintenance and inspections. Make recommendations for appropriate upgrades of equipment and facilities. Plan and manage facility-related projects
• Collaborate with multiple Bard College departments (including Buildings & Grounds, Environmental Services, and Information Technology) on facility’s needs, as well as outside contractors and vendors, maintaining strong working relationships. Submit and track work orders
• Liaise with Bard College’s Fire Safety Manager to schedule and monitor monthly, semi-annual, and annual fire safety inspections and maintain inspection records. Conduct regular fire drills and fire extinguisher checks. Ensure compliance with local laws and regulations for fire and workplace safety
• Collaborate with the Director of Exhibitions & Operations and Head Preparator on exhibition-related construction projects as they intersect with safety, security, and building systems
• Support operational/facilities needs for special projects and events, including setup/breakdown and execution of on-site events
• Contribute to the operational planning for the expansion of CCS Bard’s facilities with the new Keith Haring Wing
  
  

Safety & Security

• Ensure the CCS Bard facilities are safe, secure, accessible, and welcoming for all Bard College community members and visitors. Respond to unexpected issues and emergencies to maintain a safe environment
• Oversee a team of part-time security guards to maintain adequate security staffing and work with CCS Bard’s public engagement team (led by the Public Engagement Manager) to coordinate staffing of the Museum’s front-of-house. Produce a monthly staffing schedule that supports the programs and events taking place at CCS Bard
• Contribute to the development and implementation of safety and security protocols and procedures and coordinate with Bard College’s Safety & Security team to ensure adherence to campus-wide policies
• Manage the security team’s performance and continued training. Track and ensure appropriate certifications as required by New York State and Bard College. Recruit and train additional guards as necessary, ensuring the highest standards of professionalism in all activities
• Collaborate with the Director of Exhibitions & Operations, Public Engagement Manager, and Head of Collections & Registration on security staffing for exhibitions and guidelines for operating audiovisual equipment and other exhibition-related procedures
• Coordinate with Bard’s Safety & Security and Buildings & Grounds teams to implement College-wide emergency preparedness procedures and protocols, and work with colleagues at CCS Bard to develop and implement procedures/protocols specific to the Museum and art collection. Conduct relevant tests and safety training sessions for CCS Bard staff throughout the year
• Monitor security cameras and building access, and coordinate with Bard’s Information Technology and Safety & Security departments to ensure these systems remain up to date. Maintain security features for all staff including, key distribution and key fob activation

QUALIFICATIONS

• Minimum of five years of experience in facilities or operations management, preferably in a leadership role within a museum setting
• Bachelor’s degree, preferably in a related field
• Familiarity with standard museum procedures and best practices as they influence security and facilities management
• Familiarity with HVAC, electrical, plumbing, carpentry, and other building systems/operations
• Ability to lead and motivate a team, and to establish and maintain cooperative and effective working relationships with colleagues and other teams
• Strong interpersonal skills and written and verbal communication skills
• Extremely organized and able to balance multiple tasks and priorities, as well as troubleshoot new challenges
• Calm, professional, and able to exercise good judgment under pressure
• Flexibility to work occasional evenings and weekends as needed for project deadlines or events; willingness to jump in and perform other related work
• Working knowledge of Google Workspace and Microsoft Office
• Valid driver’s license and New York State security license

This position requires long periods of standing and sometimes long periods of desk-based computer use; the Facilities Manager will need to be able to talk and hear, walk around, and occasionally work outdoors (during inclement weather), as well as be able to lift/carry/push/pull objects that weigh up to 40 lbs.

Compensation: $60,500-$66,000
This salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Benefits Overview
We are pleased to offer our full-time employees an excellent benefit package which includes; multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit https://www.bard.edu/humanresources/benefits/.


TO APPLY: To apply, please submit a cover letter, resume, and three professional references to Interfolio at https://apply.interfolio.com/166127.
We encourage applications by May 15, 2025.  Listing will remain open until the position is filled.

Equal Employment Opportunity Statement: Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

Posting Date 4/11

Executive Director, Jay Heritage Center
Jay Heritage Center (JHC), an award-winning non-profit chartered by the NY State Board of Education, seeks an Executive Director (ED) with proven fundraising and stewardship experience to provide active and inspired leadership of its organization. The ideal candidate will oversee the preservation and interpretation of the Jay Estate, a 23-acre National Historic Landmark site in Rye, New York, a vibrant educational site with indoor and outdoor classrooms.

He/she/they will work closely with the JHC Board of Trustees and Advisory Board to execute JHC’s mission to safeguard cultural and natural resources, expand its donor base and oversee ongoing restoration of the historic buildings and grounds. The Jay Heritage Center has independently raised over $5 million from private, corporate, and governmental sources over the past 5 years. These funds have been used to restore JHC’s own 1838 Mansion and 1907 Carriage House and rehabilitate the acclaimed Jay Estate Gardens, a meadow and a 1916 Indoor Tennis building which it also manages under a landmark public-private partnership agreement with NY State Parks and Westchester County. JHC’s annual operating budget is approximately $400,000.
 JHC welcomes over 30,000 visitors each year, many of them students from middle school age to graduate school. The ED will assist in expanding existing educational programming for this audience focusing on American History, Architecture, Social Justice and Environmental Stewardship. Rehabilitation of the buildings and grounds includes environmental innovations (like a geothermal heat pump system) along with sustainable changes to the landscape to inspire visitors to pursue a greener footprint. Because of its established record for innovative programming, JHC is on the Westchester County African American Heritage Trail, 1 of 100 sites in the Hudson River Valley Heritage Area and on NY State’s Path Through History. JHC won a prestigious Historic Preservation Award for Outstanding Achievement from NY State Parks in December 2022. The best candidate would be contributing to this continued success of JHC which reflects its record of intentionality and community outreach.
 
The ED will work closely with the Board of Trustees to ensure financial stability, quality control, and robust growth, through increased attendance, membership, donations, and relevant programming that appeals to a wide range of demographics. The ED will also assist the Board in the execution of its
long-range Strategic Plan. Along with the Board, the candidate will be the ambassador of JHC and is expected to advocate for JHC in the community and throughout Westchester and New York State.

Qualifications include leadership and organizational skills, capital project management experience, and the ability to work collaboratively with many other peer institutions in the tri-state area, together with JHC’s longtime governmental partners including New York State Parks, Westchester County,
and the City of Rye.
 
This is a full-time position. Candidates should be willing to work a variable schedule onsite, including weekends and evenings for programs when needed. Salary begins at $150,000 and is commensurate with experience. A medical stipend of $500 per month is included.
Five weeks of paid vacation are offered.

GENERAL RESPONSIBILITIES

• Work with the Board of Trustees to ensure the mission, vision and financial goals of JHC are supported by enough funds to execute them well. Work with various Board Committees – Finance, Marketing, Programs - to assure financial stability and organizational growth and to attract more corporate donors.
• Work with the Treasurer and Finance Committee to develop annual operating budget.
• Prepare and apply for grants, write annual appeal letters, and other donation solicitations to individuals and corporations. Organize fundraising, including the Annual Soiree or Luncheon and private cultivation events.
• Prepare/supervise regular communications with members and the public through twice monthly newsletters, pre – and post-event press releases, JHC’s website, and social media accounts.
• Oversee ongoing restoration efforts and maintenance of buildings and grounds. Document compliance with relevant capital and programmatic grants and submit paperwork in a timely fashion. Pro-actively identify capital improvement or maintenance needs.
• Interface with schools and universities; supervise summer fellowships (Columbia College O’Neill Fellowship, Princeton Internship, Elisabeth Haub Fellowship etc.)
• Manage volunteer corps (25 – 30) and part-time staff members (3) including a Horticultural Director, Office Manager and Grounds Supervisor (3). Provide training. Oversee execution of volunteer outreach events.
• Create calendar of stimulating educational and cultural offerings, lectures, tours or performances (2 – 3 per month); plan long term exhibits; secure speakers and develop relevant press materials.
• Improve current collections management, including record-keeping policies.
• Become well-versed in the natural and cultural history of the Jay Estate and surrounding Boston Post Road Historic District and be an advocate for presentation of these narratives to the public.

TOP CANDIDATES WILL HAVE

• A proven track record of leadership in a nonprofit or cultural institution with at least 5 years of senior management experience.
• Experience in fundraising, grant-writing, major donor solicitation, and development of revenue streams.
• Excellent written and verbal skills including public speaking.
• Ability to develop and maintain vital relationships with local government officials, cultural, historic and environmental partner organizations.
• A collaborative style that fosters positive interactions with JHC members, volunteers, staff, and community. 
  
• A commitment to promoting diversity, inclusivity, and accessibility.
• Experience and passion for creating and directing educational programs that engage audiences of all ages.
• Able to start June/July 2025

TO APPLY:  please send a cover letter, resume, and salary requirements to Suzanne Clary, President, Board of Trustees at [email protected]
Use JHC ED Search as your subject heading. No phone inquiries accepted.

Posting Date 3/28

Development & Strategic Communications Coordinator, Dyckman Farmhouse Museum Alliance
Compensation: $55,000/annually, Vision/Dental/Health Insurance the company provides.

The Dyckman Farmhouse Museum Alliance (DFMA) is looking for a full-time Development & Strategic Communications Coordinator. The Alliance's mission is to promote the historic site's preservation, to be a catalyst for engaging, adventurous programming, and to be a good neighbor and a dynamic community resource. DFMA seeks a highly motivated, creative, and detail-oriented individual to carry out the Museum's fundraising and strategic communications plans. This is an in-person position. Work days are Monday through Friday. Some night and weekend hours will be needed to accomplish the Museum’s mission.

RESPONSIBILITIES
The Development & Strategic Communications Coordinator will work on fundraising for the historic site, its operations, and special projects. The person in this role will write communications for media releases and the public-facing platforms about special initiatives the Museum is working to accomplish. The role will focus 75% of the time on fundraising, 15% on writing strategic communications, and 10% on supporting programs and visitor services.

Specific duties will include:

• Work with the DFMA Executive Director to adjust and carry out the annual fundraising plan on behalf of the organization and manage the organization’s grant calendar.
• Manage all grant proposal correspondence with current and potential funders and conduct prospect research.
• Work with the DFMA Executive Director to draft the organization’s Annual Appeal and manage the organization’s mailing list.
• Conduct research to identify new funders and funding streams.
• Foster and prospect corporate funders with decks and Letters of Interests
• Create and disseminate a year-end appeal for individual funding.
• Meet with potential funders alongside the Director of the Museum.
• Maintain and manage crediting of private, corporate, and institutional donors.
• Collaborate with Museum staff on ideas for earned income streams.
• Collaborate with the DFMA staff to support special events, education, and community programs.
• Write press releases and short-form materials to communicate updates on strategic initiatives.
• Engage with visitors during open business hours and manage the site when needed.
• Supervise development and communications-focused interns as needed.
• Other duties as assigned.

The person in this role will work closely with DFMA’s Executive Director, the Digital Content and Program Coordinator, and Education and Community Engagement Coordinator. The successful candidate will have the opportunity to participate in webinars and other virtual and in-person professional development programming for museum professionals.

QUALIFICIATIONS

• A successful candidate should hold a Master's in history, museum studies, or a related field.
• 2 years of experience in the field doing related work.
• Fluency in Spanish is desired.
• It is preferable that the applicant have a firm understanding of the neighborhood that the museum serves as well as a comfort working with a small team.
• Excellent attention to detail, ability to work independently, good time management, and strong interpersonal, research, organizational, and writing skills.
• Knowledge of curatorial best practices.
• Proficient in various software platforms including, but not limited to, Microsoft Suite, Constant Contact, and CRMs such as Flipcause.
• Passion for our mission and commitment to community programming and equality.
  
•  Familiarity with nonprofit organizations and working with underrepresented communities.

TO APPLY: To be considered for this position, you must submit a resume and letter of interest (in Word or PDF) that best showcases your qualifications for this position. Incomplete applications will not be considered. Applications must be submitted by April 19, 2025, to [email protected]. No phone calls, please.

The Dyckman Farmhouse Museum Alliance considers all applicants for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, age, disability, or status as a Vietnam-era or special disabled veteran in accordance with federal law. In addition, DFMA complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates. DFMA also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. All interested individuals, regardless of background, are encouraged to apply.

Posting Date 3/18

Digital Content and Program Coordinator, Dyckman Farmhouse Museum Alliance
Compensation: $55,000/annually, Vision/Dental/Health Insurance the company provides.

The Dyckman Farmhouse Museum Alliance (DFMA) is looking for a full time Digital Content and Program Coordinator. The Alliance's mission is to promote the historic site's preservation, to be a catalyst for engaging, adventurous programming, and to be a good neighbor and a dynamic community resource. DFMA is seeking a highly motivated, creative, and detail-oriented individual to carry out the Museum's digital accessibility plan and strengthen museum programming. This is an in-person position. Work days are Tuesday through Saturday. Some night time hours will be needed to carry out programs. The role will require 65% of time for program coordination and 35% for creating digital content.
​
RESPONSIBILITIES
The DFMA Digital Content and Program Coordinator will create and develop digital content and programming with content that involves collections and exhibitions of a New York City and National historic landmark dedicated to the inclusive histories of those who have occupied, lived and worked on the land that is now known as the Inwood neighborhood of Upper Manhattan. Because the institution is small, DFM staff have a variety of duties on a daily basis. The scope of work for this position will include, but may not be limited to:

• Interpret NYC history and craft into unique and relevant modern programming and virtual exhibitions.
• Manage and communicate ongoing research and programs through the DyckmanDISCOVERED initiative, which uplifts underrepresented narratives in the DFM historical timeline.
• Grow relationships within the community and coordinate with current partners in developing content and programs.
• Manage physical tasks such as program set up and breakdown.
• Conduct research that supports institutional outreach, including programs, audience development, digital accessibility, and community partnerships.
• Publish the Museum’s daily social media and monthly promotional events calendars and e-newsletters.
• Engage with visitors during open business hours and manage the site when needed.
• Generate reports and information about social media and web analytics as it pertains to programming.
• Create infographics and other graphic content for social media and marketing.
• Collaborate with Museum staff on ideas for programmatic and communications-related content.
• Maintain and create new pages on the Museum’s website for programs and exhibitions.
• Film, edit, and post live streamed or pre-recorded programs.
• Work with and manage Communications Interns.
• Handle collections and archives for exhibitions and interpretive purposes.

This opportunity is an in-person position. Depending on the project, the individual will work closely with the museum’s Executive Director, Development and Strategic Communications Coordinator, and Education and Community Engagement Coordinator. The successful candidate will have the opportunity to participate in webinars and other virtual and in person professional development programming for museum professionals.

QUALIFICATIONS

• A successful candidate should hold a Bachelor's degree in history, museum studies, or a related field.
• 2 years of experience in the field doing related work.
• Fluency in Spanish is desired.
• It is preferable that the applicant have a firm understanding of the neighborhood that the museum serves as well as a comfort working with a small team.
• Excellent attention to detail, ability to work independently, good time management, and strong interpersonal, research, organizational, and writing skills.
• Knowledge of curatorial best practices.
• Proficient in various software platforms and digital services, including Wordpress, Microsoft Word, Constant Contact, Loomly, Facebook, Twitter, Instagram.
• Passion for our mission and commitment to community programming and equality.
• Familiarity with nonprofit organizations and computer visualizations, and working with underrepresented communities and with artists is desirable.

TO APPLY: To be considered for this position, you must submit a resume and letter of interest (in Word or PDF) that best showcases your qualifications for this position. Incomplete applications will not be considered. Applications must be submitted by April 19, 2025 to [email protected].
No phone calls, please.

The Dyckman Farmhouse Museum Alliance considers all applicants for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, age, disability, or status as a Vietnam-era or special disabled veteran in accordance with federal law. In addition, DFMA complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates. DFMA also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. All interested individuals, regardless of background, are encouraged to apply.

Posting Date 3/18

Development Director, Boscobel House and Gardens
Boscobel House and Gardens seeks an experienced Development Director (DD) to spearhead a growing fundraising program in support of our $3M annual operating budget and critical capital needs. As our organization navigates a transformative moment, this leadership role is vital to communicating and advancing our mission, building strong relationships, and attracting critical resources. Having recently completed a comprehensive an ambitious Master Site Plan, Strategic Plan, Business Plan, Boscobel is also re-envisioning interpretation and programming to deepen our impact and engage new audiences. This is an exciting moment for creative leadership to develop and execute fundraising strategies, institutional planning, and cultivation efforts to ensure short-term success and long-term sustainability. 

The DD will be a compelling communicator, adept at persuasively advocating on behalf of Boscobel’s mission and its ascendance as a cultural and community hub. The winning candidate will demonstrate proven strategies and a willingness to test new approaches in a quickly-evolving technological landscape. This position involves crafting and executing strategies for major gifts from individuals, foundations, government entities, and corporations; and for high-yielding fundraising events, grant applications, donor cultivation; while also identifying opportunities for mutually beneficial partnerships and institutional capacity-building.

The DD reports to the Executive Director (also a major gift solicitor), oversees a contract grant writer and part-time administrative support, and serves as the primary liaison and coach for the trustee Development Committee. The DD partners with the Membership + Guest Services Manager, Finance team, Communications Manager, Private Event Manager, and all department heads to identify, articulate, and fulfill funding needs. This full-time, exempt position averages 35 hours/week, working at least 75% of hours onsite unless a specific project requires otherwise. All Boscobel employees are expected to work certain holiday and evening programs throughout the year including patron previews, parties, and outings; holiday Twilight Tours; Chamber Music Festival; and other events as needed. Boscobel uses Altru by Blackbaud for fundraising, CRM, ticketing, and other sales.

SPECIFIC DUTIES

• Strategic Planning: Collaborate with the Executive Director and Board of Directors to design and execute a comprehensive development plan that expands Boscobel’s donor base, grows contributed income, aligns with strategic goals, and optimizes resources.
• Fundraising Leadership: Lead and manage fundraising initiatives, sponsorship proposals, and grant applications. Oversee acknowledgments, donor recognition, and reporting in collaboration with consultant grant writer. Partner with the Membership + Visitor Services Mgr and Private Events Mgr to align messaging and identify/cultivate $500+ donors and prospects.
• Activate and Leverage Ambassadors: Prepare prospect research, call lists, and talking points for the Executive Director, trustees, and other ambassadors. Inspire and coach staff and trustees to foster a culture of donor engagement.
• Donor Engagement & Communications: Understand and articulate Boscobel’s mission, operations, and strategic objectives, to engage potential donors. Draft and distribute donor communications including letters, proposals, reports, digital content, etc.
• Data Management & Analytics: Work with key staff to develop, maintain, and distribute revenue reports, donor lists, and data analytics to support fundraising efforts. Track and analyze Key Performance Indicators for optimal efficiency.
• Cultivation programming: Plan and execute fundraising, friend-raising, insider opportunities, and recognition events in coordination with key staff and trustees.
• Stakeholder Relations: Represent Boscobel positively to prospects, donors, and within the fundraising community. Cultivate relationships with donors, programmatic partners, government officials, and the local fundraising community.
• Financial Oversight: Collaborate with Finance to reconcile income and allocations, develop and manage budgets, reports, and support tracking and planning functions.
• Other Duties as assigned

QUALIFICATIONS

• Bachelor’s degree, with 5+ years of major gift fundraising
• Demonstrably high degree of initiative and results-oriented execution
• Highly organized and attentive to details, with a proven ability to work well under pressure and manage multiple projects and deadlines
• Unquestioned ethics and professional standards; ability to manage records and information with discretion and sensitivity
• Proficient in Fundraising/CRM software, Microsoft Office software (Outlook, Word, Excel); post and email marketing platforms, and willingness to maximize technological efficiencies
• Strong interpersonal skills; capacity to comfortably communicate and interact with a wide variety of people at varying levels of the Museum community and collaborate with and engage colleagues, trustees, and other stakeholders

SALARY AND BENEFITS

• Salary range: $85,000-$115,000, depending on experience
• Museum-paid medical, dental, and life insurance
• 403(b) retirement plan offering up to 7.5% in employer matches
• Paid time off, including annual vacation, sick leave, personal days, office holidays Standard worker's compensation, short-term and long-term disability, unemployment insurance, and additional opt-in benefits
• Access and free admission to numerous museums and cultural institutions
• Professional development opportunities

TO APPLY: Boscobel is committed to diversifying its audience and workforce. Veterans and candidates of any gender, ethnicity, race, religion, and cultural background are encouraged to apply by emailing a cover letter, CV, and 3-5 examples of relevant work product to [email protected]. Deadline: April 18, 2025

Posting Date 2/18/25

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Executive Director, New Castle Historical Society
Salary: $65,000 - $70,000 (commensurate with experience)

The New Castle Historical Society (NCHS) is a vibrant community organization operating from the historic summer home of Horace Greeley and dedicated to preserving and celebrating the rich history of New Castle, New York. By joining NCHS, you'll be part of a collaborative team working to engage the community through educational programs, exhibits, and events that highlight the unique heritage of Chappaqua and Millwood. Working at NCHS offers the opportunity to make a meaningful impact on preserving local history and fostering a deeper appreciation for our shared past. To learn more about NCHS, visit newcastlehs.org.

NCHS seeks an energetic and passionate Executive Director to lead its mission to discover, collect, preserve, and communicate the history of New Castle. As the public face of NCHS, the Director will serve as a spokesperson and build relationships with community members, donors, and partners. The ideal candidate will provide strategic leadership in programming, fundraising, and financial management while championing NCHS's mission and preserving the community's historical legacy.

RESPONSIBILITIES

• Programming and Community Engagement: Collaborate with the Collections Manager and Committees to develop educational programs, exhibits, and events.
• Partnership Development: Establish and maintain relationships with local organizations, civic leaders, and peer institutions to develop collaborative programs that support and expand NCHS's mission.
• Collection Management: Oversee the work of the Collection Manager to ensure the preservation, maintenance, and growth of the collection.
• Board Engagement and Governance: Partner with the Board of Trustees to create and implement policies aligned with NCHS's mission. Support effective governance and facilitate Committee and Board meetings.
• Strategic Planning: Collaborate with the Board to update and refine the Strategic Plan, setting new goals and initiatives to ensure the Society’s continued growth and relevance.
• Financial Oversight: Oversee the financial health of NCHS, and work closely with the Treasurer, Finance Committee, and Bookkeeper to prepare financial reports, review budgets, and manage audits.
• Fundraising and Development: Work with the Development Committee to establish fundraising goals, track progress, and identify new opportunities for grants and major donations.
• Membership Management: Lead membership drives, manage records, and foster increased engagement among the membership base.
• Facility Management: Oversee the maintenance and preservation of the Horace Greeley House Museum and its grounds.

QUALIFICATIONS

• Bachelor’s degree with work experience sufficient to the position; degree in Museum Studies or nonprofit management a plus.
• Proven experience in fundraising, grant writing, budget management, and staff oversight.
• Excellent communication, organizational, and strategic planning skills.
• Demonstrated ability to work within Microsoft 365 and understand database management, mail- merge, and website management.

BENEFITS

• Hours: Full-time. On occasion, evening and weekend hours are required for events, meetings, and community engagements.
• Health Benefits: $300/month health benefits stipend.
• Paid Time Off: Includes holidays, sick days, and 10 vacation days annually.

Staff Leadership:

• Executive Director (FT): Reports to the President and Vice President of the Board
• Collection Manager (P/T): Reports to the Executive Director
• Collection Assistants 2 (P/T): Report to the Collections Manager
• Bookkeeper (P/T): Reports to the Executive Director

TO APPLY:  If you are enthusiastic about local history and have the leadership skills to take the New Castle Historical Society to the next level, we encourage you to apply. Please submit your resume and cover letter to [email protected]. Applications will be reviewed on a rolling basis.
The New Castle Historical Society is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.

Posting Date 2/12/25
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Collections Associate, New Castle Historical Society (Part-time)
The New Castle Historical Society [NCHS] is seeking a part-time Collections Assistant to support the Collections Department in the care of the NCHS collections. The Collections Assistant will be responsible for assisting with the cataloguing, maintenance and storage of the collection.

RESPONSIBILITIES
Documentation

• assists with the documentation and database management of the collection
• assists with the preparation of a full collection inventory both on and off site
• assists with the cataloguing and reconciliation of the collection
• assists in preparing and processing paperwork for accessioning or de-accessioning of collection objects
• attends Collection Committee meetings as needed

Care of Collection

• assists with collection care
• assists with preventative conservation
• assists with both on-site and off-site storage

QUALIFICATIONS

• a background working at historic sites, museums, archives or other related fields is preferred
• have computer literacy and familiarity with current technological tools
• experience of data input and knowledge of museum databases would be beneficial, particularly the CatalogIt collections management system
• ability to work collaboratively and independently

HOURS AND COMPENSATION
$20,000 annually. This is a part-time independent contractor position based at New Castle Historical Society, 100 King Street,
Chappaqua, with a rate of $20 per hour, approximately 20 hours a week, with flexible schedule.

TO APPLY: Please email resume and cover letter to Mandy MacKenzie, Collections Manager: [email protected]

Posting Date 2/12/25

Peggy N. Gerry Curatorial Fellow, Long Island Furniture Project (TEMP - 2 YEARS), Preservation Long Island
Compensation: $40,000 annual salary with full benefits and housing on Long Island
Reports to: Chief Curator & Director of Collections

In commemoration of the 50th anniversary of Preservation Long Island’s (PLI) landmark publication, Long Island is My Nation: The Decorative Arts and Craftsmen, 1640–1830, and the Semiquincentennial in 2026, PLI is seeking a curatorial fellow to take a leading role in a multi-format project focused on the study and interpretation of early Long Island furniture (ca. 1640–ca. 1860). The fellow will collaborate with the Chief Curator & Director of Collections on a series of objectives aimed at reexamining Long Island furniture collections from new perspectives and enhancing their accessibility to 21st-century researchers and the public. This will be achieved through cataloging objects in collections across the region, helping to organize a symposium, curating a museum gallery exhibition, assembling an exhibition catalog, launching a collaborative digital database, and publishing and presenting new research.
This fellowship provides an emerging museum professional with comprehensive, hands-on experience across all areas of collections management, curatorial practice, and digital content creation. The selected fellow will play a pivotal role in driving an important organizational initiative, working closely under the mentorship of an experienced professional.

DUTIES
Collections research and fieldwork:

• Catalog examples of furniture made and used on Long Island in public and private collections; maintain a spreadsheet of metadata; fully research individual objects as needed; enhance PLI’s collection files and catalogue records.

Symposium coordination:

• Present at and assist with the coordination of a professional development symposium with leading scholars and professionals focused on the care, study, and interpretation of furniture collections.

Exhibition curation: 

• Co-curate a furniture-focused museum exhibition that connects new research to relevant themes surrounding the Semiquincentennial; devise the checklist and draft label copy; assist with loan management, exhibition design, marketing, and related programming; author content and assemble images for a companion catalog.

Digitization:

• Coordinate photography with institutional colleagues and secure permissions to use and reproduce images; work with the Chief Curator to create and design the digital database and website.

Outreach and scholarship: 

• Publicize the on-going project through the creation of content for Preservation Long Island’s blog, social media platforms, and newsletter; present research publicly through scholarly lectures, articles, and exhibition tours.

QUALIFICATIONS
Candidates should be a recent graduate with an M.A. in history, museum studies, decorative arts, or material culture. The position requires a self-motivated individual with excellent research, written, and verbal communication skills. Proficiency in collections/content management software, Microsoft Office, Google Suite, and social media platforms are preferred. Previous experience managing projects and the development of web-based content is a plus.

Individuals from diverse backgrounds, including people of color, women, and LGBTQ-identified individuals are encouraged to apply. Preservation Long Island is an equal opportunity employer and recognizes and values the benefits of a diverse workforce.

TERMS
This is a 24-month fellowship position with a salary of $40,000 per year. Benefits include health insurance (medical) and paid holidays, vacation days, and sick days. Housing (unfurnished) at one of Preservation Long Island’s properties is also provided. The candidate must have a valid US driver’s license and access to a car for travel to off-site locations for research/survey purposes. The position is based in Cold Spring Harbor, NY.

TO APPLY: Application deadline: March 10, 2025. Submit a CV, letter of interest, and a short writing sample (2-5 pages) to Lauren Brincat, Chief Curator & Director of Collections, at [email protected]

About Preservation Long Island: Headquartered in Cold Spring Harbor, NY, Preservation Long Island advances the importance of historic preservation in the region through advocacy, education, and stewardship. Working to raise awareness, appreciation, and support for the protection of a shared past, our program areas include interpreting historic sites; collecting art and material culture pertaining to Long Island history; creating publications and exhibitions; and providing direct support and technical assistance to individuals and groups engaged in local preservation efforts. Our mission is to celebrate and preserve Long Island’s diverse cultural and architectural heritage through advocacy, education, and stewardship of historic sites and collections.
This position is generously funded by The Decorative Arts Trust curatorial internship grant program. 

Posting Date 2/5/25

Executive Director, Museum Association of New York
Location: Troy, NY with 30-40% travel
Salary Range:  $110,000 - $120,000

As of January 2025, the Museum Association of New York (MANY) Board of Directors is extending the opportunity for candidates to apply to this role that will shape the future of museums in the state of New York for years to come.  MANY is seeking a visionary and dynamic leader to guide the organization into its next chapter. MANY plays a vital role in supporting museums across New York State, providing resources, advocacy, and a platform for museums of all sizes to thrive in an ever-changing landscape. With over 700 member organizations, MANY serves as a trusted partner to New York’s museum professionals, facilitating collaboration, sharing best practices, and advancing the field through innovative programs and advocacy. Just as MANY is committed to growing the capacity of museums throughout New York, the MANY board is also committed to elevating candidates from within the larger museum community to lead MANY as its next Executive Director.  As Executive Director, you will have the unique opportunity to shape the future of museums throughout New York State. You will lead a passionate team and a dedicated Board of Directors, overseeing the organization’s strategic direction, operations, and external relationships. MANY has been at the forefront of providing professional development, expanding museum advocacy efforts, and delivering critical resources to the field. The next Executive Director will continue this important work while positioning MANY to meet the evolving needs of museums in an increasingly digital and diverse world.

About the Museum Association of New York (MANY)
Founded with the mission to shape a better future for museums, MANY is New York’s only statewide membership association dedicated to supporting the advancement of museums. From small historical societies to large, internationally renowned institutions, MANY’s members span all regions of the state and represent the rich cultural fabric of New York. MANY provides a wide range of services, including professional development, advocacy, and networking opportunities that help museums of all sizes and types succeed. MANY’s vision is for a museum field that is resilient, inclusive, and essential to their communities. By offering resources and advocating for museums at the state and federal levels, MANY ensures that museums continue to serve as vital educational and cultural resources in New York.

With an annual conference that attracts museum professionals from across the state, MANY also serves as a convener, providing opportunities for learning, inspiration, and collaboration. The Executive Director will play a key role in maintaining this tradition while exploring new ways to support the museum community.

The Opportunity
The Executive Director will provide strategic and operational leadership for MANY, working in close partnership with the Board and staff to ensure the organization’s continued growth and impact. This leader will build on MANY’s strong foundation, further expanding its role as a key advocate and resource for New York’s museums. The ideal candidate will have experience working in museums, or supporting museums, as well as a deep understanding of the challenges facing cultural institutions today, and the vision to lead MANY into its next phase of success.

The Executive Director will:

• Lead the development and implementation of a strategic vision for MANY, in partnership with the Board, staff, and key stakeholders.
• Serve as the primary ambassador for MANY, representing the organization to museum professionals, government officials, funders, and the public.
• Oversee the delivery of high-quality programs, including the annual conference, workshops, and advocacy efforts, ensuring alignment with MANY’s mission and the needs of the museum community.
• Expand MANY’s advocacy efforts, working with state and federal officials to advance policies that support museums and the cultural sector.
• Foster a positive organizational culture that supports staff development, collaboration, and the pursuit of MANY’s mission.

RESPONSIBILITIES
Organizational Leadership

• Vision and Strategy: Develop and execute a strategic plan that reflects MANY’s mission to advance museums in New York State. Work with the Board to set clear organizational goals and ensure that MANY continues to be a leader in the museum field.
• Program Oversight: Ensure that MANY’s programs, including professional development, regranting, and advocacy, are responsive to the needs of the museum community and provide value to members.

Advocacy and External Relations

• Advocacy Leadership: Serve as a key advocate for New York’s museums at the state and federal levels. Work with policymakers, funders, and partner organizations to promote the interests of museums and advance the cultural sector.
• Public Relations: Act as the public face of MANY, building relationships with museum leaders, government officials, and funders. Promote the importance of museums as educational and cultural assets.

Fundraising and Financial Management

• Revenue Growth: Lead efforts to diversify and expand MANY’s revenue streams, including membership, sponsorship, and grant opportunities. Develop strategies to secure new funding sources and ensure the organization’s long-term financial health.
• Financial Oversight: Work with the Board and staff to develop and manage MANY’s annual budget, ensuring sound financial management and sustainability.

Board and Staff Development

• Board Engagement: Collaborate with the Board of Directors to ensure strong governance and organizational oversight. Provide regular updates on MANY’s progress and work with the Board to identify opportunities for growth and improvement.
• Staff Leadership: Lead a talented and passionate team, fostering a culture of collaboration, innovation, and professional development. Support staff in their efforts to deliver exceptional programs and services to MANY’s members.

CANDIDATE PROFILE
The ideal candidate for the Executive Director position will bring a combination of strategic vision, operational expertise, and passion for museums. This individual will have the ability to engage and inspire diverse stakeholders, from small community museums to major cultural institutions, and advocate for the importance of museums in society.

Top candidates will have:

• A proven track record of experience in museums with at least five years of senior management experience.
• Experience in fundraising, grant writing, and developing new revenue streams.
• A deep understanding of the challenges and opportunities facing museums today, including financial sustainability, audience engagement, and the evolving role of cultural institutions.
• Excellent communication and interpersonal skills, with the ability to build strong relationships with Board members, staff, funders, and museum professionals.
• A collaborative and inclusive leadership style, with a commitment to promoting diversity, equity, accessibility, and inclusion in the museum field.
• A passion for advocating on behalf of museums and the cultural sector at the local, state, and national levels.

COMPENSATION
The salary range for the Executive Director role is $110,000 - $120,000 and includes fully covered medical benefits, PTO, life insurance, and a retirement fund with employer match after one year of full-time employment.

Travel is a significant component of this role, with 30-40% of the Executive Director’s time dedicated to traveling across New York State to engage with member institutions and other stakeholders. The remainder of their time will be spent on-site at MANY’s office which is based in Troy, NY. To support this transition, a Relocation Assistance stipend will be provided.

How to Apply: KAVA Consultancy is proud to partner with Delphi Consultants to lead this search. Please submit your resume and a cover letter outlining your interest and qualifications for the Executive Director position to Lois Mufuka Martin at [email protected]. Applications will be reviewed on a rolling basis. Resume reviews begin immediately. For best consideration, please apply by February 14. Early applications are encouraged due to the pace of the search.

MANY is committed to fostering a diverse and inclusive workplace and encourages applications from individuals of all backgrounds and experiences. 

​Updated Posting Date 1/28/25

Executive Director, East End Seaport Museum (Part-Time, Flexible)
Compensation: $55,000
The East End Seaport Museum and Marine Foundation preserves and celebrates the maritime heritage, culture and history of the East End of Long Island through our proud stewardship of Bug Lighthouse, our conservation support of the bay ecosystem and through exhibits, educational programs, events and Maritime Festival. We bring community together to keep this rich legacy alive and vital today.

The Executive Director is responsible for executive leadership, fiscal and operational management, fundraising, marketing and public relations.

Ideal candidate will have Bachelor’s degree or higher; experience in non-profit management and relationship-based fundraising including major gifts, annual giving, and sponsor development; successful grant application history; media relations experience; and proficiency in Microsoft Office Suite and fundraising databases; and knowledge of customer contact and social media technology. Competitive salary based on experience

TO APPLY: Send Resume and Cover Letter to: [email protected]

Posting Date 1/16/25

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Executive Director, Putnam History Museum
Compensation: $65,000 to $75,000 annually (commensurate with experience)
Benefits: $300/month health benefits stipend
Hours: Full-time, with flexibility for evening and weekend commitments as necessary for events, lectures, and meetings. Regular work hours can be adjusted following after- hours obligations.
Vacation: 10 days paid vacation annually (with restrictions on timing between April - June and September - November)
Status: Exempt
Paid Time Off: Holidays, sick days, and vacation according to PHM policies
Reports To: Board Chair, Putnam History Museum
Direct Reports: Education Manager, Collection Associate, Bookkeeper, Volunteers, Docents, and other staff as needed

The Putnam History Museum (PHM), founded in 1906 and chartered by the New York State Education Department in 1907, is a 501(c)(3) nonprofit institution dedicated to preserving and interpreting the history of Putnam County, Philipstown, the West Point Foundry, and the Hudson Highlands. The Museum plays a vital role in engaging the community with the region’s rich historical legacy, fostering a deeper understanding of the significant role the area has played in shaping both local and national history.

The Executive Director (ED) serves as the lead staff member and public face of the Putnam History Museum. The ED is responsible for overseeing all aspects of the Museum’s operations and acts as the Museum’s key spokesperson and liaison to the public, donors, historical organizations, civic leaders, and peer institutions. This is a high-profile, community-facing role that requires a dynamic and passionate individual with strong leadership skills, strategic vision, and the ability to cultivate meaningful relationships with a wide range of stakeholders. A key priority for the ED will be to lead PHM’s activities in celebration of the 250th anniversary of the American Revolution, creating programming and partnerships that engage both local and national audiences around this historic milestone. The ED will also be responsible for strengthening PHM’s position as a leading institution in the Hudson Valley’s historical community, while ensuring that the Museum’s mission is reflected in all activities and programs.

RESPONSIBILITIES
Strategic Planning, Organizational Management & Service-Oriented Leadership

• Strategic Vision & Long-Term Planning: Lead the development and implementation of a comprehensive strategic vision for PHM. Work closely with the Board of Trustees and staff to ensure alignment with the Museum's mission, set long- term goals, and drive initiatives that strengthen PHM’s position as a leading institution in the Hudson Valley. Regularly assess and adapt strategies based on performance metrics, community needs, and emerging opportunities.
• Organizational Leadership & Direction: Provide strong, hands-on leadership for all Museum operations. Inspire and guide staff, Board members, and volunteers to achieve institutional goals. Foster a culture of respect, accountability, and collaboration, ensuring that day-to-day activities are in alignment with strategic objectives. Lead the development and implementation of policies and best practices to promote operational excellence and growth.
• Empathetic & Service-Minded Leadership: Lead with empathy and inclusivity, providing support and guidance to staff and volunteers. Foster a work environment where creativity, curiosity, and mutual respect are paramount, encouraging professional development and continuous learning. As the public-facing leader of PHM, serve the community with a spirit of generosity and respect, prioritizing service and inclusivity in every aspect of the Museum’s work.
• Board Engagement & Governance: Consistently and effectively engage with the Board of Trustees to ensure they are informed and involved in key decision-making. Serve as a strategic partner to the Board, leveraging its collective interests and skill sets for the benefit of PHM and its stakeholders. Facilitate effective governance, ensuring Board members have the resources and support they need to be effective stewards of PHM’s mission.
• Financial & Operational Stewardship: Collaborate with the Finance Committee to prepare and manage PHM’s annual budget, ensuring the Museum remains financially sustainable. Monitor the organization’s financial health, making informed decisions to optimize resources, increase revenue, and manage expenses effectively. Maintain a strong focus on operational efficiency, working to reduce costs while maximizing the impact of Museum programming and initiatives.
• Impact Assessment & Continuous Improvement: Regularly assess the effectiveness and impact of PHM’s programs and operations. Identify opportunities to improve efficiency, enhance programmatic outcomes, and increase community engagement. Use data-driven insights to refine strategies and ensure that PHM remains a dynamic, responsive institution that continuously meets the needs of the community.

Fundraising & Development

• Lead fundraising and development efforts: As a key representative of PHM, the ED will play a central role in identifying, cultivating, and securing financial support from individual donors, corporate sponsors, foundations, and government agencies. The ED will work closely with the Development Committee to set and execute fundraising strategies and goals.
• Grant writing and administration: Oversee the identification, application, and administration of grants that support PHM’s mission and programming. Ensure compliance with all grant requirements and reporting obligations.
• Event planning and execution: In collaboration with the Events Committee, the ED will help lead and execute major fundraising events such as the Annual Gala and Lawn Party, ensuring these events are successful in raising funds and engaging the community.

Community Engagement & External Relations

• Serve as the primary public-facing representative of PHM: As the Museum's top spokesperson, the ED will engage with local media, community groups, civic leaders, government officials, and historical organizations. The ED will cultivate PHM’s relationships with donors, funders, and other key stakeholders to build public awareness and support for the Museum’s mission.
• Lead, Oversee and collaborate w/ staff PHM’s efforts for the 250th Anniversary of the American Revolution: Spearhead programming, partnerships, and initiatives tied to this historic milestone. Work with local, regional, and national historical organizations to position PHM as a key player in the commemoration of this anniversary, creating events and exhibitions that bring history to life for diverse audiences.
• Form deep, resonant relationships with peer organizations: Establish and maintain partnerships with historical societies, museums, universities, and cultural institutions in the Hudson Valley and Greater New York region. These relationships will enhance PHM’s visibility and enable collaborative programming and initiatives that amplify the Museum’s impact.
• Oversee and collaborate w/ staff to inspire the community and foster pride in local history: Engage with local schools, senior centers, and community organizations to bring the history of the region to life for residents. Encourage reflection on the diverse historical experiences that have shaped the region, making the Museum a hub for civic pride and historical learning.
• Advocate for inclusivity in the historical narrative: Ensure that PHM’s programming and exhibitions reflect the full diversity of historical identity and experience in Putnam County and the Hudson Valley. Develop inclusive initiatives that highlight underrepresented histories and foster a broader understanding of the region's complex past.

Museum Collections, Exhibitions and Public Programming

• Collections management: Oversee and collaborate w/ staff to ensure that PHM’s collections are carefully preserved, documented, and interpreted. Oversee and collaborate w/ staff the development of exhibitions that highlight the region’s history while aligning with PHM’s mission.
• Exhibit development and programming: Oversee and collaborate w/ the planning and execution of exhibitions and public programming. Collaborate with staff and external experts to create compelling and educational content that engages visitors and sparks interest in local history.
• Oversee and collaborate w/ staff to promote the Museum’s public offerings: As the public face of the Museum, the ED will actively promote PHM’s exhibitions, programs, and events, helping to expand the Museum’s audience and influence.

Public Relations, Marketing, & Communications

• Marketing & communication strategies: Oversee and collaborate w/ staff to develop and implement effective marketing strategies that increase visibility and engagement. Oversee the creation of press releases, newsletters, promotional materials, and digital content, ensuring that PHM’s message is consistently communicated to a broad audience.
• Digital presence and outreach: Oversee and collaborate w/ staff to guide and expand PHM’s presence across digital platforms, including the website, social media, and email marketing. Ensure that PHM maintains an active and engaging digital presence to connect with diverse audiences.

QUALIFICATIONS

• Education: Bachelor’s degree in Museum Studies, History, or a related field desired; advanced degree preferred.
• Experience: A minimum of five years of senior leadership experience, preferably in a museum or cultural organization. Demonstrated experience in community engagement, fundraising, grant writing, and financial management.
• Skills: Strong leadership and interpersonal skills with the ability to build relationships with diverse community stakeholders. Excellent communication skills, both written and verbal. Ability to manage multiple priorities and lead a team toward achieving long-term goals.
• Knowledge: Familiarity with the history of the Hudson Valley and Putnam County is a plus. A passion for historical preservation, community engagement, and inclusive storytelling is strongly desired.

To Apply: Interested candidates should submit a resume, cover letter, and references to the Putnam History Museum’s Board of Trustees via [email protected]. Applications will be accepted until January 31, 2025 and will be reviewed on a rolling basis.

Posting date 12/11
​
​

Executive Director, Historic House Trust of New York City
Historic House Trust of New York City (HHT), is a 501(c)(3) organization in partnership with the New York City Department of Parks & Recreation (NYC Parks), that advocates for, promotes, and provides expertise to preserve 23 publicly owned historic house sites (the Houses) representing more than 350
years of history in New York City. The Houses, on city parkland, are owned by NYC Parks which is responsible for maintaining them in good condition, and as such HHT’s partnership with NYC Parks is central to its operations. From managing major restoration projects to coordinating daily maintenance needs, HHT and NYC Parks are crucial in ensuring that these important historic sites survive for future generations. The Houses are located in all 5 boroughs and operated by individual nonprofit “licensee” museums who count on the city to care for the Houses. The nonprofit House licensee-museum-operators in turn enable public access and ultimately represent education of current and future generations of New Yorkers, tourists and other visitors and like the parks where they are located, they all serve many local communities.

RESPONSIBILITIES
The Executive Director will understand that the physical well-being of the sites is essential and HHT’s greatest priority and purpose is to assist in securing public and private funding for the capital projects and ongoing maintenance needs. The Executive Director will be expected to serve as an active partner
in dialogue with the House leadership teams to identify resource needs for the Houses and focus on obtaining funds and resources from donors, NYC Parks, and other stakeholders to meet those needs. The Executive Director must be an unwavering advocate for the maintenance and preservation of the Houses as it works with NYC Parks, other NYC agencies, potential private donors, and elected officials across the five boroughs.

Specific duties include, but are not limited to, the following:

Leadership, Management, and Administration

• Lead and manage all aspects of the nonprofit organization and the partnership between HHT, NYC Parks and the Houses, including responsibility for budget preparation and management; develop and maintain strong, positive working relationships with all stakeholders, HHT Board and HHT Directors’ Council, NYC Parks leadership and staff, and boards and staff of the Houses, elected officials, HHT staff, and donors.
• In partnership with HHT Board, NYC Parks, and the leadership teams of the Houses Implement long range strategic plans for HHT and the Houses and ensure that its goals are met and that the needs of the Houses are being served effectively and efficiently.
• Schedule and attend all Board committee (such as Audit & Finance, Conservation, Marketing, Development, and Board Development) meetings and work closely with committee members to implement their advice and drive changes when cost/benefit justified and in compliance with HHT’s strategic objectives.
• Work with the Board Development Committee to recruit candidates as well as evaluate existing Board and Directors’ Council members.
• Monitor and maintain data on Board and Directors’ Council attendance, financial contributions and other participation in HHT events and programs.
• Create and maintain staffing designed to implement above including managing staff provided by NYC Parks
• Oversee the license agreement between HHT and NYC Parks and the license agreements between NYC Parks and the Houses to ensure compliance with rights and obligations by all parties.

Fundraising and Development

• Represent HHT at events to strengthen HHT’s visibility and communicate its message.
• Identify potential sources of funding and manage efforts to support HHT’s strategic objectives and the resource needs of the Houses including but not limited to capital projects, maintenance, and repair. Actively participate in fundraising activities including traditional foundation, corporate and individual giving programs, cultivation events, board recruitment, development and governance activities.
• Work with HHT’s Development and Finance Committee to identify specific financial needs, strategize on how to significantly increase fundraising and drive efforts to meet newly established goals.
• Meet with existing donors regularly and proactively to cultivate potential donors.

Advocacy for Historic Preservation and the 23 Historic House Museums

• Be a strong advocate for HHT with elected officials including City Council, Borough Presidents, NYC Parks, and relevant city agencies, and a liaison between HHT, NYC Parks, and the Houses, and the primary access point and advocate for the Houses in their relationship with NYC Parks. Historic Preservation Expertise is desired but not necessary at a technical level. The candidate should appreciate history, architecture, culture, and education in broad terms.
• Work closely with the capital projects staff of NYC Parks and HHT architectural conservator to assure Capital Projects advance at an appropriate pace
• Assure that HHT and NYC Parks staff develop a detailed conservation and maintenance plan for each House that includes a systematic approach to regular inspection of, and a cyclic maintenance program such that capital projects and special needs are identified for each House so that repairs and maintenance can be addressed on a timely basis.
• Build strong, positive working relationships with NYC Parks leadership and staff and awareness and knowledge of NYC Parks systems and processes that are directly relevant to supporting preservation of the Houses.
• Develop, maintain, and improve relationships with all the Houses through regular in-person visits at least 2-3 times a year which includes meeting with House leadership teams including executive directors, staff, board members and other relevant House personnel to discuss ongoing needs including but not limited to maintenance, repair, and capital projects.
• Prioritize the creation of, and financial support for, a preservation and maintenance crew that will provide services to the Houses as needed.

Promotion of HHT and the 23 Houses

• Provide deep metrics for existing and new programs, justifying the expense and time involved in fundraising, recruiting, training and coordinating volunteers and staff
• Establish and implement programs to increase visibility and traffic to the Houses, utilizing resources such as NYC & Company, contests, social media, NYC Parks and HHT press releases and new website content.
• Demonstrate to the Houses the value of increased visibility and visitors, using, for example, before and after social media and website metrics.
• Work to enhance HHT’s standing with, and value to, NYC Parks, the Mayor's office, and office of other elected officials.
• Oversee the development of the HHT website and other marketing and communication channels and ensure that such communications contain accurate, up-to-date, substantive details about the Houses such that their importance as historic sites, and the services they provide to engage the local
• communities, school children, and visitors are communicated to HHT’s various constituents and stakeholders.

REQUIRED QUALIFICATIONS
The ideal candidate will possess the following qualifications:

• Experience in the fields of historic preservation, museum management, promotion of heritage tourism, nonprofit administration and/or related fields.
• Proven leadership skills, ability to manage and motivate staff
• Excellent oral and written communication skills
• Prior experience working with NYC government
• Experience in fund-raising from city and private funding sources
• Passion for NYC history, architecture and/or preservation preferred
• Valid driver’s license required
• 7+ years with demonstrated experience in management, fundraising, advocacy, and communications.
• BA/BS in business, business administration, nonprofit administration or equivalent. MS/MA highly desirable.

SALARY AND BENEFITS
Salary commensurate with experience. Full benefits provided. Salary Range: $120,000 to $145,000 per annum

Office located at the Olmsted Center in Flushing Meadows Corona Park.
Reports to: HHT Board, bi-weekly updates with Board chair, monthly with Board Executive Committee and quarterly with HHT Board.
Direct Reports: To be Determined

TO APPLY: Interested applicants should send a resume and cover letter to [email protected].

Administrative Manager, Southeast Museum (Part-time)
Work Schedule: Wednesday- Saturday - 10:00 a.m. - 2:00 p.m. Hours per Week: 16
Salary: $20 per hour

RESPONSIBILITIES

• The Administrative Manager will serve as a concierge for the organization and oversee the smooth operation of office administration
• Greet guests and manage phone requests and general email inquiries
• Garner a working understanding of the most frequently asked questions and the tools and resources available to answer them. When a caller or visitor needs additional services. they will guide the introduction to appropriate staff either on-site that day or through email introductions and meeting scheduling.
• Process and distribute incoming mail to appropriate team members.
• Make bank deposits
• Ensure the website is updated and facilitates user needs, including the board dashboard, ticket sales, and member resources and renewals.
• Serve as the point person for ordering and managing office supplies.
• Contact and schedule with contractors, service technicians, cleaning services, and internet providers
• Assist, in coordination with the director of education and programming, in scheduling school visits, History Exchange, History Book Club, Membership newsletters, offsite presentations, events, catering, and publicity.
• Send text and images for newsletters, promotional flyers, and exhibit panels to our printing companies

Bookkeeping
​The Administrative manager will coordinate all internal bookkeeping activities, which may include the following:

• Manage credit card purchases
• Assist with check requests.
• Send invoices and receipts to our external bookkeeping service
• Process standard acknowledgment letters for membership dues.
• Maintain documents required for grant submissions, donor acknowledgements, and accession of artifacts. This includes budgets, communication with members, board lists, and annual reports.

Additional responsibilities to directly support Board management, including:

• Assist in preparing for board meetings with meeting reminders, communications with board members, take board meeting minutes and email to board members

PREFERRED QUALIFICATIONS

• High school diploma
• Strong interpersonal and organization skills regarding customer service and collaboration with staff
• Experience with with office management, including knowledge of Google docs, drive, Excel, and Word Documents

​
About Southeast Museum
The Southeast Museum is a non-profit, educational institution established in 1963. The museum's primary service area is Putnam, Westchester and Dutchess Counties in New York State, as well as Fairfield County, CT. The Southeast Museum is located in a restored Landmark Building, the 1896 Old Town Hall of Southeast, on Main Street in Brewster. In addition to its ongoing exhibits, the Museum also offers temporary exhibits each year. Other programs presented by the Museum include art and music events, programs for school groups and other organizations. We also offer the museum space for meetings for community organizations such as The Chamber of Commerce, Business Mentoring Organizations, and private events.

Southeast Museum celebrated its sixtieth anniversary in 2023. The museum provides visitors access to exhibits featuring local artifacts housed in our facility, reference resources, and local history education opportunities both onsite at our Main Street Brewster location and throughout the town of Southeast via collaborative programming with community organizations.

TO APPLY: Please email a letter of interest with a resume and three professional references to: Deborah Oswald, Ed.D., Director of Education and Programming at [email protected]

Resumes will be accepted from October 2 through October 9, 2024.

Finance Manager, The Hudson River Valley Greenway
 The Hudson River Valley Greenway is seeking to hire a Finance Manager to coordinate all organizational financial and related activities. The Hudson River Valley Greenway (the "Greenway") is an innovative state sponsored program created to facilitate the development of a regional strategy for preserving scenic, natural, historic, cultural and recreational resources while encouraging compatible economic development and maintaining the tradition of home rule for land use decision-making. The Greenway Act created two organizations, within the executive department, to facilitate the Greenway process: the Hudson River Valley Greenway Communities Council and the Greenway Conservancy for the Hudson River Valley, Inc. The Hudson River Valley National Heritage Area was established by Congress and is managed by the Hudson River Valley Greenway. It includes 250 communities in ten counties bordering the Hudson River for 154 miles of tidal estuary. This area is approximately three million acres of Hudson Highlands, Catskill Mountains, rolling farmland and compact villages, small cities, and hamlets. The region extends from the confluence of the Mohawk and Hudson Rivers, south to the northern border of New York City.
 
RESPONSIBILITIES
Day-to-Day Financial Management and Record Keeping

• Responsible for standard book/record keeping tasks in accurate and timely manner, including managing payables and receivables, making bank deposits, monthly bank reconciliations; reconcile credit card statements and maintaining records of supporting documentation.
• Maintain financial books and records, including general ledger, according to generally accepted accounting principles and organizational policies using Sage 50 Accounting software.
• Administration and management of Payroll and Assistance with Human Resource Management
• Manage employee time sheets, including processing approved holidays and leave requests
• Analyze and utilize employee time data to accurately allocate resources across program areas

Preparation of Internal Financial Statements

• Prepare accurate financial statements on a quarterly basis, along with other statements as requested
• Manage year-to-date performance compared to budget and prior year
• Serve as lead staff to Finance Committee and present financial reports at board meetings

 
Audits

• Prepare financial statements at end of fiscal year (3/31)
• Prepare federal single audits, if required
• Serve as primary liaison with auditor(s) and prepare all required schedules
• Coordinate preparation and filing of Federal Form 990 and NYS CHAR 500 with auditor(s)
• Serve as lead staff to Audit Committee

 
Preparation of Budgets

• Prepare annual operating budgets, along with grant, appropriation, and contract budgets
• Prepare quarterly budget reports for board meetings and finance committee
• Assist other staff with budget preparation for grant applications, annual workplans, and project based activities
• Coordinate on a regular basis with professional staff to reconcile program area budgets

 
Management of Vendors

• Obtain W-9s, insurance certificates and similar information from all vendors
• Prepare annual 1099 and 1096 forms and file with federal and state authorities

Contract Management

• Coordinate with staff on the preparation of contracts for grants made to municipalities and nonprofits
• Assist with preparation of requests for proposals and bids
• Prepare contracts for use with consultants and vendors
• Serve as lead staff for matters related to procurement and conflict of interest

Grants Management and Payment Requests

• In coordination with the executive director, oversee the development and administration of agreements, memorandums of understanding, and contracts
• Draw down appropriate contract/agreement resources; reconcile agreements on consistent basis and submit timely payment requests to National Park Service, New York State, and other public and private sector sources
• Track and document matching funds (cash and in-kind)

 
Communication, Planning, and Reporting

• Coordinate with program/project managers to provide support for grant administration, sponsorships, resource development activities, and other project or program fiscal requirements
• Provide support to special projects, such as commemorations, conferences, and events
• Provide support for New York State administrative requirements relating to fleet and property
• Develop (individual) annual work plan consistent with organizational goals and strategic plans and provide progress reports as needed
• Perform a variety of regular and as needed administrative functions
• Other finance related duties as may from time to time arise.
• Other duties agreeable to both parties

 
QUALIFICATIONS
Minimum Qualifications:

• Bachelor’s Degree from an accredited college or university in accounting, finance, or related field
• Experience in financial management and record keeping
• Experience with state and federal financial and contractual protocols
• Experience with managing sensitive information
• Familiarity with accounting software
• Highly organized
• Strong proficiency with computer technology and software, including Excel
• Valid driver’s license
• Occasional travel required, including overnight

 
Preferred Qualifications:

• Progressively responsible financial management experience with not-for-profit or public sector organization(s), or small business(es)
• Experience with grant management software
• Master’s Degree from an accredited college or university
• High interest in the mission of the Hudson River Valley Greenway/National Heritage Area

 
SALARY
Beginning at $76,051 and rising to $93,946 at the end of the 7-year step-up process. Includes full state benefits including NYS Retirement System, Health Insurance, paid holidays, generous vacation, personal, and sick leave. The successful candidate will report to the executive director. The position is based at the organizational headquarters in Albany, NY. The region offers a wonderful quality of life rich in historic, cultural, and recreational amenities. A hybrid approach of in-person office presence and telecommuting is negotiable.
 
TO APPLY: Send cover letter and resume in strictest confidence to Andy Kitzmann, Executive Director: [email protected]. The position remains open until filled. Your cover letter and resume should demonstrate your track record of success in organizational financial management. Applications with a thoughtful cover letter and a demonstrated record of financial management success will receive priority consideration. Employment will be contingent upon a satisfactory background check.
 
Equal Opportunity Employment:  Hudson River Valley Greenway is committed to creating and maintaining an inclusive, diverse, and equitable workplace. These values not only guide our work; we believe they are essential to fulfilling our mission to improve mandated representation in New York State. HRVG staff share responsibility for creating a more inclusive workplace. Diverse voices and perspectives only strengthen our ability to create transformational change. Candidates from diverse backgrounds are encouraged to apply. HRVG welcomes candidates regardless of age, race, creed, color, sex, sexual orientation, gender identity, national origin, miliary or veteran status, disability, predisposing genetic characteristics, marital or marital status, domestic violence, victim status, or arrest record or criminal conviction history

Posting Date 9/26
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Museum Education Manager, Museum Village
About Museum Village: Since 1950 Museum Village has provided valuable educational opportunities to schools and families of the Hudson Valley.  We are a living history museum focused on life in America from the 1870’s to the 1910’s.
 
Position Summary:
Oversees the development, implementation, evaluation and promotion of the Museum’s history education programs for school and youth groups. Develops curriculum, didactic, and interpretive materials to support programming and in-gallery learning. Provides supervision and direction of the Education team and collaborates with staff across departments to ensure that the Museum meets its mission through engaging programming.

RESPONSIBILITIES
School Programs

• Ensure that the content of all education programs remains relevant to targeted audiences, meets, or exceeds established standards, supports Museum goals, and promotes enthusiasm and interest in American history, specifically the Gilded Age and Progressive era.  
• Maintain, develop, promote, implement, and evaluate curricula for Museum school programs both on and off-site to ensure they meet the needs of teachers and students, facilitate inquiry- based learning, and correlate to current science standards.
• Develop, promote, implement, and evaluate teacher professional development programs.
• Oversee Museum’s classroom kit loan program, including content development, evaluation, and maintenance.
• Develop, promote and implement digital classroom programming.

Youth Programs

• Maintain, develop, promote, implement, and evaluate a full roster of youth education programs, including seasonal camps, after school programs, and youth groups.

General

• Attend and support Museum special events as needed – including evening and weekend events.
• Maintain program spaces, manage supply orders and organization and prepare materials for programs.
• Schedule and maintain database of school group visits.
• Assist with other Museum duties as assigned by the Executive Director.

 
QUALIFICATIONS

• Background in history or museum education (Bachelor’s degree or equivalent experience required) Master’s degree preferred.
• Museum experience strongly preferred
• Minimum of 2 years of experience developing, leading and/or evaluating informal educational programs for children, particularly history programs in a museum setting
• Demonstrated experience creating and implementing standards-aligned programming for K-6 students and educators
• Minimum of 2 years of experience recruiting, hiring, and supervising educators, naturalists and/or volunteers
• Excellent organizational and leadership skills with proven track record as an effective team member
• Excellent communication skills (written and verbal)
• Self-motivated, creative, resourceful, and outgoing
• Ability to interact with a variety of different groups
• Bilingual fluency, written and oral, a plus
• Working knowledge of Microsoft Office, web-based software (e.g., Google Suite), and a willingness to learn new systems

 
AVAILABILITY
Must be able to work at least in-person for programs and school visits.  A specific set of hours is not guaranteed. 

SALARY
Part Time, Hourly to Full Time, Salary, negotiated, $20 - $25

TO APPLY:  Please send a cover letter and resume to [email protected] with Education Manager in subject line. Only applications with cover letters will be accepted.  We will only contact and interview those candidates whose availability, skills and experience best fit the needs of the position. Museum Village of Old Smith’s Clove is an Equal Opportunity Employer.  Background checks will be completed on all employees. 
No phone inquiries, please.

Posting Date 9/26

Visitor Services Manager, Museum Village
Since 1950 Museum Village has provided valuable educational opportunities to schools and families of the Hudson Valley. We are a living history museum focused on life in America from the 1870’s to the 1910’s. The Visitor Services Manager at Museum Village is responsible for a successful visitor experience. The VSM will be the first and last staff member to interact with our visitors and must provide excellent customer service, possess stellar communication skills and be able to manage multiple assignments.

RESPONSIBILITIES

• Greet visitors, sell admissions, provide general museum information.
• Maintain up to date knowledge of museum programming, membership information, tours, events and all additional operational changes.
• Responds to visitor concerns and complaints.
• Answer general inquiries via phone and email.
• Manage retail operations, including tagging, labeling, sourcing/purchasing, and inventory within the Museum shop.
• Manage the Museum shop’s social media.
• Support Museum events with setup and staffing.
• Assist in facility maintenance as needed and report larger issues.
• Manage schedules of onsite interpretation staff.
• Other duties assigned as needed.
• Develop processes and procedures for effective site management.
• Manages ordering, product procurement, and site supplies.

Essential Requirements:

• Experience and excellent customer service skills.
• Strong computer, POS and database management skills.
• Cash handling experience.
• Ability to work independently.
• Must be comfortable speaking with diverse groups of visitors.
• Must be able to enforce Museum policies and procedures with visitors and interpretation staff.

QUALIFICATIONS

• A minimum of 5 years in customer service required; prior experience in Museums a plus.
• Ability to work on site Friday, Saturday, Sunday during peak season.
• Experience with Social Media, Marketing, Graphic Design

Part-time or Full-time available based on experience
SALARY RANGE: $20.00 - $24.00/hr

TO APPLY:  Please send a cover letter and resume to [email protected] with Visitor Services Manager in subject line. Only applications with cover letters will be accepted.  We will only contact and interview those candidates whose availability, skills and experience best fit the needs of the position. Museum Village of Old Smith’s Clove is an Equal Opportunity Employer.  Background checks will be completed on all employees. 
No phone inquiries, please.

Posting Date 9/26
​
​

Executive Assistant, Boscobel House and Gardens
Boscobel House and Gardens, located in Garrison, NY, is the steward of an extraordinary 112-acre site on the Hudson River, restored Neoclassical mansion, and important decorative arts collection. Boscobel seeks an Executive Assistant (EA) to provide critical organizational and communication support. This position performs a broad range of tasks for the Executive Director, Development Director, and museum as a whole, with a particular emphasis on administrative support, board engagement, and fundraising. The Executive Assistant reports to the Executive Director and is the ED’s primary liaison with internal and external stakeholders in person, via phone, email, and post. Exceptional communication, organization, time management, and software/tech savvy are essential. The right candidate will be a service-minded problem-solver, performing duties with accuracy, timeliness, and discretion. The EA is a full-time position averaging 35 hours/week, primarily onsite. All Boscobel employees are expected to work certain holiday, evening, and weekend programs throughout the year including the patron parties, holiday Twilight Tours, Independence Day concert, and other events as needed.

RESPONSIBILITIES
Administrative Operations

• Manage the ED and board calendar including internal and external meetings
• Draft, fact-check, and proofread ED correspondence to a polished, professional standard
• Assist with ED travel arrangements, reimbursement requests, etc.
• Prepare travel-related host gifts/thank-you’s, and meeting materials
• Serve as liaison to the museum’s management team internally and externally: receive guests, field incoming calls and emails, etc.
• Update, distribute, and file board and staff memos, lists, etc.
• Draft correspondence, memos, etc. for ED revision/signature
• Maintain/replenish office files, supplies, and equipment
• Support onboarding process for new hires
• Manage office services such as phone systems, mailing services, coordinate IT support
• Organize support as needed from staff and volunteers for special events and projects
• Pick up/deliver supplies, meeting materials, refreshments, guests, etc. as needed

Governance

• Coordinate Board of Directors and committee meetings (producing/distribute agendas and related materials, confirm attendance, arrange all logistics including technical arrangements, meals, etc.)
• Regularly update trustees about upcoming opportunities, deadlines, etc.
• Record and maintain board minutes and other records

Fundraising/Donor relations

• Process donations, record and maintain donor information, and generate correspondence and reports using Boscobel’s Altru database, a Blackbaud Customer Relations Management software
• Ensure data integrity by entering/maintaining accurate information in a timely fashion. Manage constituent and donation entries to ensure courtesy, consistency, prompt acknowledgment and reporting ability, and accuracy in all records
• Review and offer solutions to any data or other errors found such as duplicate entries,
• missing information, incorrectly entered donations and more.
• Assist ED and Development Director with fundraising appeals and acknowledgements
• Coordinate logistics and prepare materials for prospect/donor meetings
• Provide support at fundraisers and other programs, including name tags, greetings, etc.
• Assist with tracking philanthropic opportunities, prospect research

QUALIFICATIONS

• Bachelor’s degree or equivalent
• Exceptional communication skills via phone, mail, email, and in person
  
• Proven technological proficiency with online calendar, meeting, and file-sharing technologies including MS Office, Google, and Microsoft 365, etc.
  
• Familiarity with using a database for point-of-sale, customer management, or fundraising
  
• Excellent time management skills, ability to multi-task
  
• Eagerness to learn and work independently and collaborate as part of a team
  
• Ability to maintain a highly professional, positive, and flexible mindset and demeanor
  
• Discretion with sensitive and confidential matters
  
• Experience/interest in development and/or nonprofit management is preferred
  
• Valid driver’s license and personal vehicle

SALARY/BENEFITS

• Salary range: $20-$24 per hour depending on experience
  
• Medical, dental, and life insurance
  
• Generous 401k retirement plan
  
• Paid time off, including annual vacation, sick leave, personal days, and museum holidays
  
• Staff discount in museum store
  
• Access and free admission to numerous museums and cultural institutions
  
• Professional development opportunities

TO APPLY: Boscobel is committed to diversifying its audience and workforce. Veterans and candidates of any gender, ethnicity, race, religion, and cultural background are encouraged to apply.  Qualified applicants are encouraged to email their cover letter and resume to [email protected] by 9/30.

Posting data 8/5
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Executive Director, Southold Historical Museum
Southold Historical Museum seeks an Executive Director (ED) to begin in September of 2024 with the following compensation package: salary of $70,000 to $80,000, depending on experience and qualifications. The position includes a benefits package, PTO time, holidays, and sick leave. Preference for minimum requirement of a bachelor’s degree in museum studies, history, or a related field, in addition to three years of work in the field. Bilingual a plus.

The mission of Southold Historical Museum is “To promote interest in and education about the history of Southold.” Beginning in 1960, a cadre of volunteers aimed to fulfill this mission. Today, a team of professional staff (Full-time ED + 5 part-time staff), over 120 active volunteers, and a dedicated Board work together to preserve and share the history, keeping in mind today’s audience and community. Southold Historical Museum is a private 501(c)(3) organization. With an operating budget of just under $500,000, the Museum has an active calendar filled with programs, fundraisers, and ongoing initiatives. The Museum relies on donations, grants and investment account interest for operating expenses. Southold, NY is situated on Long Island’s North Fork, approximately 100 miles from NYC. With a long history of farming and maritime activity, today’s residents and visitors are attracted to the
beautiful landscape and historic style of Southold. The community includes both an active group of year-round residents and a growing group of seasonal visitors.

Executive Director Job Description summary:

• Reports to: President of Board of Trustees.
• Oversees: All office personnel, consultants, and volunteers.
• Employment Status: Full-time Exempt.
• Role: The Executive Director provides executive leadership with overall, day-to-day management and operational responsibilities for the organization, including implementation of board directives and policies. As an administrative officer of the corporation, the ED has signature authority and serves as a non-voting advisor to the board.
• Responsibilities include: Committee Oversight, General Management, Policies, Personnel, Governance and Board Operations, Fiscal, Planning, Programs and Evaluation, Resource Development and Public Relations.

RESPONSIBILITIES:
Committee Oversight:

• Work with, interface, and oversee committees through committee chairs to ensure effective management.
• Actively encourage recruitment and participation of volunteers.

General Management:

• Ensure that the day-to-day operations of the Museum function smoothly.
• Provide effective human resource management wherever needed.
• Provide and coordinate asset management as needed.
• Establish clear roles and responsibilities for staff.
• Oversee proper maintenance of the Museum’s buildings and grounds.

Policies:

• Inform and provide professional advice and input as appropriate.
• Ensure the proper and timely implementation of board policies.
• Develop operational procedures and ensure that they are compliant and consistently applied.

Personnel:

• Hire, supervise, delegate to, evaluate, and terminate staff with board guidance.
• Maintain a climate which attracts, keeps, and motivates top quality people, both professional and volunteer.
• Ensure the development of employee knowledge and skills necessary to achieve the organization’s mission, goals, and objectives.
• Ensure compliance with personnel policies and applicable laws/regulations.

Governance and Board Operations:

• Attend all board meetings and attend, where needed, committee meetings.
• Assist the Board President and committee chairs in preparing agendas.
• Work with the Secretary to coordinate the logistics of all board and committee records.
• Work with the Board in assessing and developing its needs.
• Advise and support the Board in advancing and protecting the Board’s fiduciary obligations.
• Serve as a non-voting advisor to the Board.

Fiscal:

• Manage the Museum’s resources within established laws, regulations, and policies.
• Assist the Board in preparation and revision of the annual budget.
• Advise the Board on internal control improvements and ensure compliance with fiscal policies and procedures.
• Assist the treasurer in reporting to the Board if needed.
• Work with the treasurer to provide effective management of finances.
• Assume day-to-day cash management responsibilities for the Museum.
• Has signature authority for contracts and instruments as authorized by board policy or resolutions.

Planning, Programs and Evaluation:

• Give direction to the formulation and leadership to the achievement of the Museum’s philosophy, mission, strategy, and its annual objectives and goals.
• Assist the Board in developing and implementing strategic annual and multi-year plans.
• Ensure proper and timely implementation of the strategic plan as directed and assigned.

Resource Development and Public Relations:

• Ensure timely and appropriate grant development and reporting.
• Oversee fundraising planning and implementation as directed or assigned by the Board, including identifying resource requirements, researching funding sources, establishing strategies to approach funders, submitting proposals ad administrating fundraising records and
• documentation.
• Represent the Museum at community, interagency, and social functions.
• Serve as official spokesperson for the Museum, along with the Board President.

TO APPLY: ​Send Resume and References to [email protected] by August 9, 2024
Note: A complete copy of the ED Job Description is available upon request and on the Museum web site www.southoldhistorical.org .

Posting Date 7/23

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Per-Diem Museum Educator, Hudson River Museum
Period of Time: Through November 22, 2024 with potential to extend.
Pay Rate: $22.50 per hour
Schedule: Part-time, 24 hours per week. This position is in person, both on-site at the Hudson River Museum and off-site at local schools.

The Hudson River Museum is a preeminent cultural institution in Westchester County and the New York metropolitan area. Situated on the banks of the Hudson River in Yonkers, New York, the HRM’s mission is to engage, inspire, and connect diverse communities through the power of the arts, sciences, and history. The Museum offers engaging experiences for nearly every age and interest, with an ever-growing collection of American art; dynamic exhibitions that range from notable nineteenth-century paintings to contemporary art installations; Glenview, an 1877 house on the National Register of Historic Places; a state-of-the-art Planetarium; and an outdoor Amphitheater. Accredited by the American Association of Museums (AAM), the Museum is dedicated to collecting, preserving, exhibiting, and interpreting these multidisciplinary offerings, which are complemented by an array of public programs
that encourage creative expression, collaboration, and artistic and scientific discovery.

The Hudson River Museum seeks a highly motivated, energetic, per-diem STEM/STEAM museum education professional beginning July 2024, to lead hands-on workshops, in-gallery tours, and other programs for students, families, and adults (such as the Museums’s volunteer docents). Offsite work at local schools may also be required. The Per-Diem Museum Educator will complete paid training sessions (to be determined based on experience) with Education Staff that focus on inquiry-based learning, touring, and teaching techniques specific to the permanent collection, special exhibitions,
Planetarium, and Glenview, an historic home. After successful completion of the training, the Per-Diem Museum Educator must be available 24 hours per week, on average, Monday through Friday, in order to lead school and/or adult tours/workshops and to support related administrative tasks relating to bookings, and communication with groups. This position is for the Summer and Fall 2024 school year, with potential to extend.

RESPONSIBILITIES
• Participating in program and lesson plan development and updating, as needed
• Coordinating and facilitating the administration, set-up, and breakdown of assigned programs
• Documenting programs for evaluation/reporting purposes
• Organizing, preparing and tracking necessary supplies for said programs
• Leading hands-on STEAM workshops for schools and other groups, with a primary focus on students from Pre-K to Grade 12
• Leading tours, discussions, and inquiry-based programs in the Museum galleries for various groups
• Coordinating and conducting pre-visit and post-visit lessons at local schools
• Greeting groups at the HRM and orienting participants to the rules of the HRM
• Maintaining materials in the Museum’s “Hike the Hudson” backpacks, documenting their usage for reporting purposes, and assisting in developing
new materials as needed
• Assisting with researching and selecting children’s books for the Museum’s “Book Nook" and “Pop-Up Storytimes”
• Attending exhibition training and professional development sessions, as required
• Additional administrative support, as needed

QUALIFICATIONS
• Undergraduate degree in visual arts, art history, art / science / museum / science education, or an equivalent combination of education and experience
in related fields (Graduate degree preferred)
• Knowledge of and/or interest in contemporary art
• Willingness to engage with science- and astronomy-related programs
• Museum education, arts education, or classroom teaching experience
• An understanding of object- and inquiry-based teaching practices and an embrace of interdisciplinary teaching and learning
• Experience working with youth, families, schools, and adults
• Strong organizational, communication, and administrative skills and experience
• A kind, gracious, and flexible attitude, with a sense of humor and a collaborative team spirit
• Proficiency with using PCs and other A/V equipment and with Microsoft Office, Excel, and Google Drive
• Conversational Spanish a plus

BENEFITS
• Discount in the Museum Gift Shop
• Hudson River Museum ID card, which provides free access to many museums
• Standard worker’s compensation, short-term disability, and unemployment insurance
• HRM provides paid sick leave (“PSL”) in compliance with New York State’s Permanent Paid Sick Leave law providing 1 hour of PSL per 30 hours worked
for part-time employees.

TO APPLY:  Send a cover letter, resume, and contact information for three references to [email protected], providing detailed information on your professional experience and training. Include “Per-Diem Museum Educator” in the subject line. Please note: Submissions without a cover letter will not be considered.

The HRM provides equal employment opportunities to all employees and applicants for employment without regard to age, creed, actual or perceived race, color, sex, sexual orientation, self-identified or perceived sex, gender expression, gender identity, the status of being transgender, national origin, ethnicity, alienage, citizenship status, family status, lawful seizure of income, marital status, disability, military status, veteran status, domestic violence victim status, criminal or arrest record, or predisposing genetic characteristics. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

​Posting Date 7/10/24

Collections Assistant, The New Castle Historical Society (​Part-time)
The New Castle Historical Society [NCHS] is seeking a part-time Collections Assistant to support the Collections Manager in the care of the NCHS collections. The Collections Assistant will be responsible for assisting with the cataloguing, maintenance and storage of the collection.

RESPONSIBILITIES
Documentation

• assists with the documentation and database management of the collection
• assists in preparing and processing paperwork for accessioning or de-accessioning of collection objects
• attends Collection Committee meetings to present possible collection acquisitions
• assists with the cataloguing and reconciliation of the collection
• prepares inventory of location of all objects both on site and off site

Care of Collection

• assists with collection care
• assists with preventative conservation
• assists with both on-site and off-site storage

Committee Support

• assists with tasks as needed to support the Collections, Exhibits, Education and Research Room Committees

Administration

• answer inquiries about the collection
• work with interns and volunteers
• assist with grant applications as needed for conservation, collections care and acquisitions

QUALIFICATIONS

• a background working at historic sites, museums, archives or other related fields is preferred, but not required - applicants with an interest in history and preservation will be considered and are encouraged to apply
• have computer literacy and familiarity with current technological tools
• experience of data input and knowledge of museum databases would be beneficial
• ability to work collaboratively and independently

HOURS AND COMPENSATION
Salary: $20,000 annually
This is a part-time independent contractor position based at New Castle Historical Society, 100 King Street, Chappaqua, with a rate of $20 per hour, approximately 20 hours a week, with flexible schedule.

TO APPLY: Please email resume and cover letter to Mandy MacKenzie, Collections Manager: [email protected] by July 15

Posting Date 6/17/24

Assistant Director , Van Cortlandt House Museum
The Van Cortlandt House Museum (VCHM) is owned by the New York City Department of Parks and Recreation, operated by the National Society of the Colonial Dames of New York (NSCDNY), and is a member of the Historic House Trust of New York City (HHT). The museum has been stewarded by the NSCDNY for 127 years and was the first public-private collaboration in New York.  VCHM is a 1749 house that sits on a beautiful 1-acre lot within Van Cortlandt Park in the northwest Bronx. It is a National Historic Landmark listed on the National Register of Historic Places, and both its exterior and interior are designated New York City Landmarks. 

We strive to be a resource for our community with educational, experiential, culturally responsive, and fun programming as well as to provide a high level of curatorial experience for those interested in early American history and decorative arts.  The role of the Assistant Director of Van Cortlandt House Museum (VCHM) is to support and augment the mission of education and preservation of the social and material history of the American colonial period as well as to support the long- and short-term goals of the Director.  The Assistant Director will work closely with the Director to plan, implement, and direct public programming and events and organize volunteers to strengthen the museum’s ties to its adjacent communities in The Bronx. The Assistant Director will be responsible for marketing, including social media and website, as well as being integral to community outreach efforts. 

RESPONSIBILITIES AND DUTIES

• Work closely with the Director to help plan and implement regular weekend events for adults and families, afternoon/ evening programs, and programming for borough and city-wide tourism initiatives such as Bronx Week, Open House New York, and Archtober;
• Establish new and grow existing partnerships/ collaborations with community- based organizations for the purposes of hosting and sponsoring events at the museum; 
• Help to perform community outreach;
• Research opportunities for funding and grant making to support programming;
• Collaborate on program marketing including designing for and post on social media, websites, etc.;
• Prepare weekly museum attendance reports and provide them to HHT, the NYC Parks Dept., and the NSCDNY;
• Open and close the museum as needed;
• Open and close the gift shop register, perform an inventory, and restock the gift shop; 
• Understand the role of VCHM within the NSCDNY organization;
• Act on the Director’s behalf when (s)he is not available and update the Director as needed;
• Other duties as assigned. 

THE ASSISTANT DIRECTOR WILL

• Have flexible weekend, evening, and holiday availability;
• Engage in a generous and thoughtful way with all visitors to VCHM, including community members, community leaders, and Van Cortlandt Park stakeholders;
• Work effectively with NSCDNY staff, HHT staff, Parks Department staff, and the Van Cortlandt Park Alliance (VCPA) staff. Collaborate with professionals in the fields of history, archaeology, preservation, etc. as well as local business owners and partner organizations to promote public history programming at VCHM.

QUALIFICATIONS

• Bachelor’s degree in public history, museum studies, American history, American studies, education, African American History, or Latin American Studies.
• Commensurate experience will be considered;
• Fluency in Spanish preferred;
• Knowledge of historic preservation and nonprofit management; 
• Experience supervising or managing people; 
• Knowledge of Word, Excel, Zoom, Google Suite, and Past Perfect or similar large-scale database;
• Experience with social media and marketing; 
• Strong organizational skills;
• Ability to understand and implement diversity, access, and inclusion practices;
• Ability to work with a wide variety of museum and park constituents, including members of the NSCDNY, elected officials, parks department personnel, families, children, and educators;
• Ability to work collaboratively and independently. 

HOURS AND COMPENSATION: 
Work Hours:  20-26 hours per week. Availability necessary on occasional weekends and evenings for programming.
This is currently a part-time hourly position with a rate of $25-$30/ hour.  This position will become full-time January 1, 2025.   

TO APPLY: Please send a resume and cover letter to: [email protected] by July 30

NSCDNY is an equal opportunity employer. If you have questions about accessibility or require accommodation as part of the interview process, please contact us at [email protected].

Posting Date 6/10/24
​

Park & Recreation Aide 5 / Operations Coordinator, Philipse Manor Hall State Historic Site
SALARY RANGE: $19.85/hour
NEGOTIATING UNIT: CSEA
TYPE OF APPOINTMENT: Temporary & Seasonal, year-round employment
WORK SCHEDULE: 32-40 hours to be negotiated with the candidate chosen, based on their preference and to meet operational needs.

Philipse Manor Hall State Historic Site is one of the oldest buildings in New York. For nearly 350 years, Philipse Manor Hall has sat at the confluence of the Saw Mill and Hudson Rivers as Yonkers grew out of the vast landholdings of the Philipse family. In 2022, the historic site reopened after undergoing extensive renovations and the installation of a new permanent exhibit, Our Whole History. Philipse Manor Hall State Historic Site explores the conflicting interests between the local Lunaape Munsee Native Americans, European Colonizers, and enslaved individuals of African descent. The Historic Site is seeking an Operations Coordinator to maintain administrative services and provide assistance with marketing and social media promotions.

DUTIES AND RESPONSIBILITIES
Under the direction of the Historic Site Manager (HSM), the Operations Coordinator will:

• Assist with procurement, including purchasing and accounts payable functions, for all site materials and equipment and assist with request for quotes (RFQ) and bid processes, coordinate site requisitions for supplies from stockroom.
• Track and maintain updates to site’s discretionary allocation balances and generate reports on weekly revenue, submitting all required paperwork to the Regional Business Office.
• Reconcile and store appropriate records on purchases for all staff credit cards and provide regional business office with required documentation and reports on a timely basis.
• Make weekly bank deposits and maintain a digital/hardcopy filing of all receipts in accordance with agency policies.
• Maintain and report on Asset Cloud property inventory system and enter documentation of warranty and repairs in Asset Cloud records.
• Track and update the site’s staffing budget projections and generate reports each pay period on the allocation.
• Manage cash handling on site including balancing cash register, maintaining records, and managing petty cash.
• Assist Education & Programs Manager with gift shop inventory and purchasing.
• Assist the Historic Site Manager with hiring and termination paperwork and records.
• Work with the Education & Programs Manager to promote and advertise Philipse Manor Hall, its public events, and programs. This includes writing and scheduling press releases, distributing flyers, updating community calendars, and assisting with e-newsletters.
• Develop a marketing calendar and maintain a press list.
• Promote events on the Philipse Manor Hall social media pages.
• Coordinate direct mailings to regional libraries and other mailing lists to promote programs; deliver and/or post fliers in public locations as needed.
• Assist with event rental program, including client relations, paperwork and client/vendor permits.
• Maintain accuracy of internal calendars to facilitate staff awareness of all activities and to avoid conflicts within the museum building and on the grounds.
• Record and report site attendance, including online reporting to agency and site’s internal reporting.
• Assist staff with set-up and clean-up for programs and events; assist staff with enlisting volunteers.
• Responsible for maintaining a basic knowledge of the site’s history and mission to answer questions and represent the site appropriately.
• Other assignments as needed.

QUALIFICATIONS

• Two years of administrative experience including cash handling, data entry, office management, reporting; OR two years in an administrative role at a museum, historic society, or other cultural organization. Associate or bachelor’s degree is preferred but not required.
• Strong organizational skills and demonstrable strength in attention to detail and accuracy
• General understanding of MS Office suite, Google apps, and social media and web- based services (Facebook, Instagram, EventBrite, MailChimp)
• Must have skills in organization, time management, effective communication, supervision, and customer service.
• Must be available to work, on occasion, and with advance notice, some evenings, weekends, and holidays as needed.
• Must have the ability to perform light to medium physical labor tasks.
• Must be able to communicate effectively and in writing, with other staff, park patrons, and outside businesses and agencies.
• Must have good arithmetic, record-keeping and inventory skills.
• Experience in the use of computers and knowledge of the Statewide Financial System (SFS), Budget Expenditure Tracking system (BETs) and e-settlements as well as online purchasing programs is preferred but not required.

BENEFITS

• There are various benefits that a permanent employee is entitled to, based on their negotiating unit.
• Vacation, Holiday, Sick, And Personal Leave
• Health Care Coverage
• Retirement Plan
• Payroll Deduction Savings Plans
• Tuition Assistance Programs
• Life Insurance and Disability Insurance
• Employee Assistance Program (EAP)
• Employee Wellness Program (EWP)

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

TO APPLY: All qualified persons are invited and encouraged to apply. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. If you feel you meet the minimum qualifications and the Agency’s operating needs and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative
headquarters, from the intranet or download an application from the NYS Office of Parks, Recreation and Historic Preservation website at:
https://parks.ny.gov/documents/employment/FillableUpdatedParksEmployeeApplicationS1000Part1Taconic.pdf
Please forward your application and resume, if available, to Philipse Manor Hall, 29 Warburton Ave. Yonkers, NY 10701 or e-mail to [email protected]

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected]. An Equal Opportunity/Affirmative Action Agency

CLOSING DATE: June 17, 2024

Posting date 5/28/24

Park & Recreation Aide 5 / Weekend Museum Interpreter, Philipse Manor Hall State Historic Site
SALARY RANGE: $19.85/hr
NEGOTIATING UNIT: CSEA
TYPE OF APPOINTMENT: Temporary & Seasonal, year-round employment
WORK SCHEDULE: 16-24 hours per week

Philipse Manor Hall State Historic Site is one of the oldest buildings in New York. For nearly 350 years, Philipse Manor Hall has sat at the confluence of the Saw Mill and Hudson Rivers as Yonkers grew out of the vast landholdings of the Philipse family. In 2022, the historic site reopened after undergoing extensive renovations and the installation of a new permanent exhibit, Our Whole History. Philipse Manor Hall State Historic Site explores the conflicting interests between the local Lunaape Munsee Native Americans, European Colonizers, and enslaved individuals of African descent. The Historic Site is seeking a weekend museum interpreter position to assist with public tours and visitor services.

DUTIES AND RESPONSIBILITIES

• Conducting daily historic tours of the exhibit at Philipse Manor Hall State Historic Site. Tours are about 60 minutes in length.
• Leading outdoor walking tours of downtown Yonkers when scheduled.
• Delivering visitor-first service in a professional and friendly manner.
• Navigating visitor questions and concerns skillfully with a variety of visitors under a variety of circumstances.
• Providing assistance with set up, take down, and operation of public events.
• Helping to maintain the cleanliness of the grounds and facilities and reporting damages or concerns.
• Assisting with other projects and duties as assigned.

OPERATIONAL NEEDS

• College coursework and/or a background in public speaking or working at historic sites, museums, and other related fields is preferred, but not required.
• Must enjoy meeting and interacting with other people, including the general public, staff, senior citizens, teachers, and children.
• Seeking candidates that are personable, outgoing, enthusiastic, reliable, flexible, and responsible.
• Must be able to learn new material rapidly and be willing to discuss openly and honestly subject material that may be difficult or sensitive.
• Must be able to work independently, as a team, or under the supervision of higher-level staff.
• Ability to speak comfortably before groups of people.
• Must be able to lift or move up to 40lbs.
• Must be able to stand/walk for long periods of time, climb stairs, bend, lift, and set up/take down displays and fixtures.
• Must be able to work in a variety of weather conditions.
• Must be able to work Saturdays, Sundays, and, on occasion, evenings for special events.
• Bi-lingual applicants preferred but not required.

BENEFITS

• There are various benefits that a permanent employee is entitled to, based on their negotiating unit.
• Vacation, Holiday, Sick, And Personal Leave
• Health Care Coverage
• Retirement Plan
• Payroll Deduction Savings Plans
• Tuition Assistance Programs
• Life Insurance and Disability Insurance
• Employee Assistance Program (EAP)
• Employee Wellness Program (EWP)

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

TO APPLY: All qualified persons are invited and encouraged to apply. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. If you feel you meet the minimum qualifications and the Agency’s operating needs and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative
headquarters, from the intranet or download an application from the NYS Office of Parks, Recreation and Historic Preservation website at:
https://parks.ny.gov/documents/employment/FillableUpdatedParksEmployeeApplicationS1000Part1Taconic.pdf
Please forward your application and resume, if available, to Philipse Manor Hall, 29 Warburton Ave. Yonkers, NY 10701 or e-mail to [email protected]

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected]. An Equal Opportunity/Affirmative Action Agency
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CLOSING DATE: June 17, 2024

Posting date 5/28/24
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Advancement Manager. The Friends of Clermont
The Friends of Clermont is seeking a candidate who loves history and has a passion for connecting people to our area’s valuable historic resources, and in our case, the Clermont State Historic Site. The ideal candidate will be an excellent communicator and collaborator who is organized and able to prioritize competing tasks to achieve our organization’s fundraising goals through all levels of engagement. This role is our only dedicated fundraising position, which means the Advancement Manager will be responsible for both high-level planning and administering annual fundraising tasks. The Development Manager will report to, and work closely with, the Executive Director and Board of Trustees, both of which actively participate in our fundraising and engagement initiatives. This also includes some work in our teaching garden as part of our Harvesting History program. As the Friends of Clermont’s lead fundraiser, this position must also contribute, integrate, and hold themselves accountable to community-centric fundraising principles and our values of diversity, equity, inclusion, and anti-racism.

We view this role as a connector between our supporters, donors, volunteers, and the Friends of Clermont as well as our partners at Clermont State Historic Site. You will join a small but efficient team of colleagues and trustees who support each other and collaborate frequently. We are continuously
refining our systems and processes and will actively seek your input on how we can improve and grow our organization.

PRIMARY RESPONSIBILITIES
Fundraising – Individual & Corporate Giving (30%)

• Manage and grow the organization’s giving program by connecting people and businesses to Clermont, the oldest surviving estate in the Hudson Valley. Identify strategies to increase giving, as well as retain and recognize current donors.
• Coordinate the Friends of Clermont’s direct mail program, including writing solicitation letters, preparing targeted mailing lists from our database, and coordinating with outside vendors and/or designers.
• Work with the executive director to learn and manage donation processing, database maintenance, and internal donation reporting.
• Implement a meaningful donor recognition program through thank you letters, newsletters, events, and permanent recognition for legacy gifts.
• Assist the executive director and board in annual budgeting and financial modeling of program growth and budgetary impacts.
• Work with the executive director and board to plan and executive a variety of successful fundraising events and activities.

Program Management (20%)

• Partner with the State’s garden educator in all aspects of our Harvesting History program for children and adults, including creating program activities and workshops, participating in School Partners in Gardening meetings, implementing programs and workshops, garden work (including planting, growing, harvesting, weeding, and other maintenance, collaborating with program partners, and other duties as assigned.
• Recruit and manage volunteers to help with Harvesting History and other Friends of Clermont events and initiatives.
• Manage program offerings, including concerts and workshops.
• Manage ticketing for all Friends of Clermont programs.

Grants Management – Private and Public (25%)

• Assist the executive director with the preparation of public and private grant applications.
• Work with the executive director to manage a calendar of funding proposals and grant submission deadlines. Maintain detailed records of proposal submissions, stewardship, and reporting activities.
• Identify potential new corporate, foundations, and government funders.
• Work with the executive director to prepare, review, and approve necessary reports and reimbursement requests with respect to activities for grants.

Communications & Marketing (25%)

• Draft print and electronic communications including our e-blasts, donor communications, solicitation letters, and media outreach.
• Manage and update web content, including writing regular blog posts that highlight the Friends of Clermont’s programs and initiatives.
• Prepare marketing, solicitation, and advertising materials. When necessary, manage relationships with third-party design firms, printers, and vendors to produce materials.
• Assist in creating and posting engaging content to social media channels regularly and manage social media interaction, in collaboration with the executive director and Clermont State Historic Site.
• Coordinate with the executive director to implement a public relations strategy, including preparing and distributing press releases, maintaining a current media contact list, and coordinating press events.
• Monitor media coverage, maintain press archives, and develop strategies to leverage positive media stories.

QUALIFICATIONS

• Associates degree or four (4) years of relevant experience may be substituted for an Associates degree.
• Successful nonprofit development/fundraising experience is required.
• Excellent communication and writing skills: ability to articulate Friends of Clermont’s mission, goals, and opportunities persuasively to various audiences.
• Strong strategic, analytical, project management, and multi-tasking skills: demonstrated ability to take primary responsibility for a diverse number of projects and to manage and complete them in a timely manner with attention to detail.
• Exemplary interpersonal skills: ability to collaborate effectively and increase inclusiveness.
• Proficiency with standard Microsoft Office Suite and familiarity with internet applications.

COMPENSATION
Salary range: $60,000 - $70,000
Full-time, non-exempt hourly position, with occasional evenings and weekends as needed for key events.
The Friends of Clermont salary ranges are designed to be competitive with room for professional and financial growth. Individual compensation is based on several factors unique to each candidate, such as work experience, qualifications, and skills. The Friends of Clermont offers a comprehensive benefits package that includes health care coverage, a generous paid time off allowance, a flexible work environment, and much more.

TO APPLY: Please submit a cover letter and resume to [email protected] by May 31, 2024. 
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As an Equal Opportunity / Affirmative Action Employer, Friends of Clermont will not discriminate in its employment practices on the basis of race, color, creed, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, protected veterans status, or any other characteristics protected under applicable law. To that end, all qualified applicants will receive consideration for employment without regard to any such protected status.

Posting Date 4/25/24

Part time Collection Administrator - Southeast Museum
The Southeast Museum was founded in 1963 in Brewster, New York by members of the community who believed the area’s culture and history should be preserved, interpreted and exhibited. Brewster is a village located within the Town of Southeast, approximately fifty miles north of New York City and bordering the State of Connecticut. Over time the organization amassed thousands of artifacts donated by various patrons, creating permanent exhibits such as the circus, the Tilly Foster Mine, the railroad and Borden Milk among others. Now sixty one years later, with expanded outreach and programs, the Museum continues its core beliefs.

CANDIDATE DESCRIPTION

• The ideal candidate is adept at historical research and is able to analyze, manage, and effectively organize information in the form of documents and artifacts.
• This person is familiar with using a collection management database program as well as the accession of artifacts.

• Candidates must demonstrate active listening, communication, and collaboration skills. 
• Candidates must possess a Bachelor of Arts/Science in museum studies or a related field and will be subject to pre-employment background screening. 

DUTIES

• Initiates/plans and organizes exhibition of the museum collection 
• Performs routine procedures involved managing the collection with accession labeling, recording, storing, cleaning, pest management, moving, packing, and care of the artifacts. 
• Determines the organization and housing of the collection
• ​Participates in events, exhibitions, etc. as directed
• Carries out routine research
• ​Develops interpretive material for the collection
• Assists with exhibition installation and curating educational experiences

COMPENSATION & SCHEDULE

• This is a part time position of up to 24 hours per week including weekend hours during the summer months
• The pay rate is $22 per hour. 

TO APPLY: Please forwards resume to [email protected]

POSITION OPEN UNTIL: April 30, 2024

Posting Date: April 8, 2024
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Seasonal Site Interpreter, The Olana Partnership
Reports to: Senior Manager of Visitor Services & Engagement
FLSA Status: Non-Exempt, hourly
Schedule: Part-time; approximately 12-18 hours per week, Mid-May – October
 
POSITION DESCRIPTION
The Olana Partnership (TOP), a private not-for-profit education organization, works cooperatively with New York State to inspire the public by preserving and interpreting Olana, Frederic Church’s artistic master work. Our collective vision is a fully restored Olana, vibrant with the activity of students, visitors, scholars, and artists; and to be the most widely recognized artist’s home and studio in the world.

Olana’s Interpreters deliver an engaging educational experience for our visitors by means of public tours of the designed landscape and Olana’s architectural elements, particularly the Main House, in all weather. Interpreters also participate in visitor engagement, welcoming visitors and providing orientation and general information. Formal training in all aspects of the position, including health and safety procedures, collections safety, customer service and historical content is provided. Interpreters may also be assigned limited clerical duties and asked to support programming and operations as needed.

• Commitment must be made for the entire 2024 season, May 14 – November 3, with up to 15 additional paid hours of training before June 1, 2023
  
• Minimum of two shifts per week required; three shifts per week preferred
  
• Must commit to at least one weekend day (Saturday-Sunday) for the duration of the season and be flexible with schedules to help cover additional days with colleagues
• Some holidays may be required
  
• Must be able to work in all types of weather and be comfortable working in outside environments

REQUIRED QUALIFICATIONS

• English fluency required; fluency in Spanish is an asset;
  
• Current driver’s license required,
  
• Display a sociable and welcoming personality;
  
• Ability to work as part of a team and interact with people from a wide variety of backgrounds and cultures;
  
• Desire to expand knowledge and learn in a cooperative environment;
  
• Must be able to interact with the public in a professional and courteous manner at all times;
  
• Professional appearance is required; must be willing to wear a uniform element and name tag that allows Interpreters to be easily identified by the general public.
  
• Ability and willingness to walk 1-2 miles a day, walk on uneven ground, stand for prolonged periods of time, drive an electric vehicle (training provided), stay engaged with audiences on tours;
  
• Be highly attentive to detail;
  
• Must be able to work in a fast-paced environment;
  
• Must consent to a background check required of all staff and volunteers at Olana.

PREFERRED QUALIFICATIONS

• Bachelor’s Degree (or currently working toward a degree) preferred,
• A documented interest in at least one of the following is encouraged: history, decorative arts, art history, landscape design, environmental history and policy, museum education and interpretation;
  
• CPR certified a plus;
  

SALARY RANGE
$21.00 per hour.

TO APPLY
Submit resume and cover letter in PDF format to [email protected], with applicant name and position title in the subject line. Application acceptance closes April 15, 2024. As required by NYS OPRHP, all candidates for employment will be subject to pre-employment background screening, and all offers are contingent upon the successful completion of the background check.

Olana State Historic Site is a tobacco-free environment. The Olana Partnership is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.

About Olana and The Olana Partnership: Olana is the greatest masterwork of Frederic Edwin Church (1826-1900), the preeminent American artist of the mid-19th century and the most important artist’s home, studio, and designed landscape in the United States. Church designed Olana as a holistic environment integrating his advanced ideas about art, architecture, landscape design, and environmental conservation. Olana’s 250-acre artist-designed landscape with five miles of carriage roads and a Persian-inspired house at its summit embraces unrivaled panoramic views of the Hudson Valley and Catskill Mountains and welcomes more than 170,000 visitors annually. The landscape is open for guided touring, and reservations are highly recommended. The landscape is open daily 8 AM-sunset. Olana State Historic Site, administered by the New York State Office of Parks, Recreation and Historic Preservation, is a designated National Historic Landmark and one of the most visited sites in the state. The Olana Partnership is the 501(c)(3) not-
for-profit cooperative partner of the New York State Office of Parks, Recreation and Historic Preservation at Olana State Historic Site.

Posting Date: March 29, 2024

Development Manager, Museum Village (Part-Time, Seasonal)
For 73 years, Museum Village of Old Smith’s Clove has served the greater Hudson Valley and beyond, preserving and presenting our shared history. The late 19th Century was a pivotal time for our country from rapidly developing industry to the fight for suffrage, from racial and gender equality to stresses
caused by rapid technology change. In our twenty-four buildings situated around a village green along with our collection of over 27,000 artifacts, we strive to bring this important period alive for our visitors.

The Development Manager collaborates across the institution to ensure the long-term financial support for the programming and growth of the institution. This position is central to the advancement of awareness through marketing, membership program, and the fiscal strength and diversity of the organization through grantsmanship, corporate sponsorship programs, and a robust fundraising program.

RESPONSIBILITIES
Managerial Duties

• Creates a welcoming, friendly, and professional Museum environment and serves as an advocate and representative for the Museum in the community by promoting its resources, programs, and services;
• Works with supervisor to adapt and streamline the operation, organization, and duties of the Museum Development program to meet the needs of the Museum;
• Coordinates and leads community outreach, corporate connections, and fundraising strategies;
• Works collaboratively with other departments to implement to identify applicable grants and marketing programs to support the work cross-functionally;
• Manages newsletter, email campaigns, fundraising events, and grants;
• Evaluates current processes, makes changes, or develops new processes as needed to align with the needs of the museum visitor, museum mission, and strategic plan.
• Other duties as assigned.

THE SUCCESSFUL CANDIDATE WILL POSSESS:

• Ability to work a flexible schedule, including evenings, weekends, holidays, and in critical situations as required, as well as the character to be punctual and reliable;
• Excellent interpersonal and management skills, combined with a team player approach including a demonstrated ability to collaborate with volunteers and colleagues;
• Strong organizational skills and the ability to work independently and perform multiple tasks simultaneously without close supervision;
• Ability to prepare budgets and reports for management and the board;
• Effective oral and written communication skills (Spanish language skills a plus);
• A high level of energy, with a willingness to develop and execute visitor services initiatives;
• 2+ years of experience in a grant writing, fundraising, advocacy;
• Proficiency in with MS Office (Outlook, Word and Excel) and Google Suite. Experience in web-based applications, social media (Facebook, Twitter, Instagram), Constant Contact, grant management software;
• Bachelor’s degree in appropriate area of specialization with an interest in history a plus.

Weekend hours are expected, some evening hours based on special event or holiday programming.

Position contingent upon a satisfactory background check.

POSITION REPORTS TO: Executive Director
FSLA STATUS: Part-Time, Seasonal ranging from 30+ hours from April-November to 20+ from Dec-March
MUSEUM HOURS: Tuesday-Sunday 10:30am–4:30pm; evening and additional weekend availability required
SALARY RANGE: $17 - $20 hr. commensurate with experience.

To Apply: Please send current resume, cover letter, and professional references to: DEVELOPMENT SERVICES MANAGER SEARCH, Attn: Jamie Robinson, Executive Director, Museum Village, 1010 Rt 17M, Monroe, NY 10950 or via email to [email protected].

Documents should be sent as attachments using Microsoft Word or PDF format and should not exceed five (5) megabytes. No phone calls please. Only those selected for an interview will be contacted. The Museum Village is an Equal Opportunity Employer. As such, we are interested in candidates who are
committed to high standards of scholarship, performance and professionalism, as well as to the development of a climate that supports equality and diversity.

Posting Date: March 8, 2024

Historic Interpreter, Museum Village (Part-Time, Seasonal)
For 73 years, Museum Village of Old Smith’s Clove has served the greater Hudson Valley and beyond, preserving and presenting our shared history. The late 19th Century was a pivotal time for our country from rapidly developing industry to the fight for suffrage, from racial and gender equality to stresses
caused by rapid technology change. In our twenty-four buildings situated around a village green along with our collection of over 27,000 artifacts, we strive to bring this important period alive for our visitors.

At Museum Village, a Historical Interpreter engages and educates our audience. S/he uses historic clothing, structures, plants, animals, and landscape as well as the tools and techniques of early trades, agriculture, horticulture and domestic crafts to make meaningful connections with the present. Historical
Interpreters help visitors gain insights into their modern world and a better understanding of it by conveying aspects of its origins in 1876 Hudson Valley.

THE SUCCESSFUL CANDIDATE WILL POSSESS:

• Excellent communication, interpersonal, organizational and self-motivation skills required
• Background in history, education or performing arts helpful but not required
• Candidates must possess and maintain a professional appearance and demeanor and must be willing to read training materials and conduct independent research on a variety of topics
• Must be at least 16 years old
• Interpretation of the historic site through tours and living history demonstrations knowledge of learning styles and ability to work with people of varying ages and skills
• Research using on-site and online resources leading to increased knowledge of residents of the Hudson Valley during the period, traditional crafts, events of historical significance, military, economic, industrial, and social activities of the period
• Assisting with front desk duties and gift shop sales
• Routine cleaning and light maintenance of the museum buildings, galleries, reproduction clothing and equipment
• Other duties as assigned

Position contingent upon a satisfactory background check.

REPORTS TO: Director of Education
FSLA STATUS: Part-Time, Seasonal ranging from 20+ hours from April-November
MUSEUM HOURS: Tuesday-Sunday 10:30am–4:30pm: flexible scheduling. Evening work my be offered.
SALARY RANGE: $15 hr.
 
TO APPLY: Please send current resume, cover letter, and professional references to: HISTORIC INTERPRETER SEARCH, Attn: Josh Moser, Director of Education, Museum Village, 1010 Rt 17M, Monroe, NY 10950 or via email to [email protected].

Documents should be sent as attachments using Microsoft Word or PDF format and should not exceed five (5) megabytes. No phone calls please. Only those selected for an interview will be contacted. The Museum Village is an Equal Opportunity Employer. As such, we are interested in candidates who are
committed to high standards of scholarship, performance and professionalism, as well as to the development of a climate that supports equality and diversity.

Posting Date: March 8, 2024

Internships

Archive and Collections Intern, The New Castle Historical Society
This internship is unpaid

The New Castle Historical Society is dedicated to collecting, preserving, and interpreting the history of the Town of New Castle, New York (made up of the hamlets of Chappaqua and Millwood), and the life & legacy of Horace Greeley. We are currently seeking an Archive and Collections intern to assist with processing recently acquired documents and objects and updating the collections database. The intern will work directly with our Collections Committee Chair who oversees the New Castle Historical Society’s archive and collections and the Executive Director. The intern will play a key role in increasing the accessibility and functionality of our collections and archival materials for use by the public, researchers, and staff. The internship is on-site with a flexible schedule.
 
Internship Qualifications: Undergraduate or Graduate student with an interest in history, art history, museum studies, library science, etc. Cataloging and database experience (PastPerfect Museum Software) is preferred but not required. Demonstrated attention to detail and ability to work independently and collaboratively on assigned projects.
 
How to Apply:
Please send your resume as a Word or PDF attachment and brief email discussing your interest in the New Castle Historical Society Archives & Collections Internship to: Jennifer Plick, Executive Director [email protected]. Please state Archive & Collections Internship in the subject line of your email.
 

Internship, Putnam History Museum
Opportunities for class credit requirements are available

Internships at the PHM are educational, hands-on experiences, designed for high school, undergraduate, and graduate students. By working directly with PHM’s staff and longtime volunteers, interns will have the opportunity to gain valuable hands-on skills and training in museum best practices, collections and archival administration, historic interpretation, and non-profit management.

More specifically, interns will have the opportunity to work on projects in the following areas:

• Archives and Collections Management
• Exhibition Design and Development
• Digital Resources (digitizing and cataloging archival material and creating online content)
• Special Collections Library Research and Assistance
• Communications (Marketing and Public Relations)
• Development (grant research and writing, and membership material)
• Museum Education (program development and implementation)

To apply: Please send your résumé and a brief email discussing your interest in the Putnam History Museum Internship Program to: [email protected]. Please state “Internship Program” in the subject line of your email.
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