May 1, 2023
May 31, 2023
Please contact Priscilla Brendler
GHHN Executive Director
If you have technical questions specifically regarding the application portal, please contact Kerry Sclafani, GHHN Program Director
The NYSCA/GHHN SITE ASSESSMENT GRANT PROGRAM is a partnership between the New York State Council on the Arts (NYSCA) and Greater Hudson Heritage Network (GHHN) which will provide support for half-day museum site assessments.
Applications will be accepted from chartered nonprofit museums, historical organizations or other cultural institutions either incorporated in or registered to do business in NYS, that own, care for and exhibit collections to the public. GHHN membership is not required. Federal & municipal museums and historic sites must contact the grant administrator to discuss eligibility. Sites owned by state agencies and religious institutions are ineligible. Organizations with budgets under $250,000 are strongly encouraged to apply. Organizations may apply once a year. Priority consideration will be given to applicants who have not received prior funding from this site assessment program.
What We Fund
The grant will support professional services for a collections consultant who will come to their organization for a half-day site visit focusing on a collections-related topic. For your convenience, GHHN maintains a continually updated list of area consultants – you may find the list on our website. Inclusion on this list does not constitute GHHN’s endorsement of a consultant. You are free to choose a consultant from this list or your own consultant. We strongly suggest that you reach out to your selected consultant prior to applying. All applications MUST include a current consultant resume. We will not process your application unless a consultant resume has been received.
Scope of Consultancy: The consultant will discuss various areas of stewardship with the site including their specific collections issues, suggest and prioritize basic steps to improve care of their collections. These can include but are not limited to: storage solutions, policies and procedures, environmental controls, disaster preparedness planning, pest management and consultations on specific material types (3D objects only). Consultants must provide a written report with recommendations to be submitted to the site within 3 weeks of the visit.
Consultant support will not exceed $1,000 which includes the site assessment report and round-trip travel. Only travel within New York State borders will be supported. Any consultation fee above $1,000 is the responsibility of the applicant. No match is required.
Looking for a collections consultant? Click here.
What We Do Not Fund
Grants will not support staff salaries or staff time. Requests for a collections consultant for archival or library materials and collections (i.e., books, ledgers, log books, letters, scrapbooks, newspapers, ephemera, maps, or any item primarily used for informational/research value) will not be supported. Architectural requests, i.e. engineer’s reports or historic structures reports, will not be supported. Please contact GHHN should you have eligibility questions.
Panel Review Process
Applications will be reviewed for eligibility. All eligible requests will be considered for funding. If the amount requested by all eligible applicants exceeds the amount available, a random drawing will be held to select those that will receive support.
Range of Grant Awards
A maximum of $1,000 is available for the site assessment program.
Schedule of Completion
Award recipients will be announced one month after the application deadline date. Funded consultancy work must be completed within one year of the grant award date. Should there be an unanticipated change in the consultant to be engaged or your projected timeline of activities, you MUST contact GHHN before proceeding.
Please note that our application process is paperless. All materials must be submitted online by 11:59 PM on May 31, 2023. You may access the submission portal by clicking on the Apply Now button at left starting on May 1, 2023.
To begin your application, you must create a FREE Submittable account. You will fill out a form with your name, email address, and a password. If you already have a Submittable account (from this or other grant programs), you should use that username and password to log in. You will need to be logged in to complete and submit your application. Once you have logged in, you will be able to access the application.
Please note: All of our available grant opportunities (and their final reports) will be listed as options once you are in the portal. Please take care to select the correct grant application.