May 1, 2023
May 31, 2023
Please contact Priscilla Brendler
GHHN Executive Director
If you have technical questions specifically regarding the application portal, please contact Kerry Sclafani, GHHN Program Director
The NYSCA/GHHN PRESERVATION SUPPLIES GRANT PROGRAM is a partnership between the New York State Council on the Arts (NYSCA) and Greater Hudson Heritage Network (GHHN) that provides funds to purchase collection management supplies for museums, historical, and cultural organizations in New York State.
Applications will be accepted from chartered nonprofit museums, historical organizations or other cultural institutions either incorporated in or registered to do business in NYS, that own, care for and exhibit collections to the public. GHHN membership is not required. Federal & municipal museums and historic sites must contact the GHHN to discuss eligibility. Sites owned by state agencies and religious institutions are ineligible. Organizations with budgets under $250,000 are strongly encouraged to apply. Organizations may apply once a year.
What We Fund
Applicants who have consulted with an appropriate professional (i.e., completed a MAP, CAP, NEA’s Small Preservation Assistance Grants for Smaller Institutions, C2CNYS Circuit Rider, GHHN’s Collections Needs Assessment Program, etc.) or by knowledgeable staff may request funds to purchase collection management supplies and shipping. If an organization has limited experience in rehousing collections, they should work with a Site Assessment consultant to provide guidance in selecting appropriate supply materials.
Applicants may request funds up to $650 for general collections management needs. No match is required. Supplies may include, but are not limited to: storage boxes, acid-free tissue paper, artifact trays, dividers, UV filtering film, Tyvek sheeting, cotton tying tape, item ID tags, HEPA vacuums, dehumidifiers, polyester batting, Ethafoam, environmental monitors, etc. If you have questions about specific collection care supply items, please call us!
What We Do Not Fund
Grants will not support staff salaries or staff time. Requests for collection care supplies for archival or library materials (i.e., books, ledgers, log books, letters, scrapbooks, newspapers, ephemera, maps, or any item primarily used for informational/research value) will not be supported. This grant program will not support inappropriate materials or supply items that do not adhere to current collection care best practices. Please contact GHHN should you have questions about whether your supply request is eligible.
Panel Review Process
This is a non-evaluative grant. Applications will be reviewed for eligibility, and all eligible requests will be considered for funding. If the amount requested by all eligible applicants exceeds the amount available, awards will be determined by a random drawing held to select those that will receive support.
Range of Grant Awards
A maximum of $650 is available for the supplies grant program.
Schedule of Completion
Award recipients will be announced one month after the application deadline date. Requested supplies may not be purchased prior to receiving award notification. Should there be an unanticipated change in your supply purchase or projected timeline of activities, you MUST contact GHHN before proceeding.
Please note that our application process is paperless. All materials must be submitted online by 11:59 PM on May 31, 2023. You may access the submission portal by clicking on the Apply Now button at left starting on May 1, 2023.
To begin your application, you must create a FREE Submittable account. You will fill out a form with your name, email address, and a password. If you already have a Submittable account (from this or other grant programs), you should use that username and password to log in. You will need to be logged in to complete and submit your application. Once you have logged in, you will be able to access the application.
Please note: All of our available grant opportunities (and their final reports) will be listed as options once you are in the portal. Please take care to select the correct grant application.