IMPORTANT: THESE FORMS ARE FOR THE 2015 CONSERVATION TREATMENT GRANT PROGRAM. BEGINNING IN 2016, OUR APPLICATION IS ENTIRELY PAPERLESS. PLEASE GO TO THE MAIN CONSERVATION TREATMENT GRANT WEBPAGE FOR CURRENT INFORMATION!
2014 Conservation Treatment Grantee. World War II Painted Duffel Bag.
Intrepid Sea, Air & Space Museum. Before Treatment.
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The Conservation Treatment Grant Program, administered by the Greater Hudson Heritage Network (GHHN), on behalf of the Museum Program of the New York State Council on the Arts (NYSCA), provides support for treatment procedures to aid in stabilizing and preserving objects held in collections of museums, historical, and cultural organizations in New York State. The work must be performed by, or under direct supervision of, a professional conservator.
Below please find the complete grant guidelines, all required forms in both writeable PDF and Word/Excel formats, and other important information for your grant application. |
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Complete 2015 Conservation Treatment Grant Guidelines
| ctg15_grant_guidelines.pdf |
Checklist
For your convenience, we have included a checklist to ensure that you are sending a complete application package. Please include one (1) Application Checklist in your package. Incomplete application packages will not be reviewed.
For your convenience, we have included a checklist to ensure that you are sending a complete application package. Please include one (1) Application Checklist in your package. Incomplete application packages will not be reviewed.
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Application Cover Sheet
The Application Cover Sheet must be completely filled in and signed.
The Application Cover Sheet must be completely filled in and signed.
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Narrative Project Description
The Narrative Project Description consists of 14 questions for you to describe your project. Handwritten applications or duplicates of this form will not be accepted. The form is available in both writeable PDF and Word formats and more space has been provided for each question than is required. Except for the required CAP and MAP assessments (as applicable), please do not attach any additional sheets to answer the questions. If you are including CAP/MAP assessment attachments, please indicate who conducted the assessment.
The Narrative Project Description consists of 14 questions for you to describe your project. Handwritten applications or duplicates of this form will not be accepted. The form is available in both writeable PDF and Word formats and more space has been provided for each question than is required. Except for the required CAP and MAP assessments (as applicable), please do not attach any additional sheets to answer the questions. If you are including CAP/MAP assessment attachments, please indicate who conducted the assessment.
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Conservator’s Condition Report
A condition report should note the object’s material(s), construction, size, historical alterations, previous repairs, and the extent and severity of destruction. Prior to writing a condition report, the conservator MUST examine the object in person. Remote consultation is not acceptable.
Conservator’s Treatment Proposal and Cost Estimate
Treatment proposal should be prepared within the last year, and include the following information:
Please do not include in your reports detailed descriptions of the object or lengthy art history; photographs should be sufficient, and the value of the object should be discussed under the appropriate question.
All treatment proposals must follow requirements in AIC Guidelines for Practice and Commentaries.
Conservator Resume
Conservator’s Resume should include the following elements:
Note: Conservation professionals cannot be contracted for grant work in their capacity as employees of state or federal agencies.
Conservator’s Letter of Commitment
All conservators must submit a letter of commitment. The letter should be addressed to the applicant, and should acknowledge that all documents and work provided will be in accordance with the AIC Code of Ethics, Guidelines for Practice, and Commentaries.
A condition report should note the object’s material(s), construction, size, historical alterations, previous repairs, and the extent and severity of destruction. Prior to writing a condition report, the conservator MUST examine the object in person. Remote consultation is not acceptable.
Conservator’s Treatment Proposal and Cost Estimate
Treatment proposal should be prepared within the last year, and include the following information:
- Conditions that will be corrected by treatment.
- History of object and its care if relevant.
- Proposed treatment
- Goal of treatment
- Proposed treatment materials and techniques.
Please do not include in your reports detailed descriptions of the object or lengthy art history; photographs should be sufficient, and the value of the object should be discussed under the appropriate question.
All treatment proposals must follow requirements in AIC Guidelines for Practice and Commentaries.
Conservator Resume
Conservator’s Resume should include the following elements:
- Name of conservator, name of business, contact information
- Short description of practice.
- Employment history
- Publications and selected presentations
- Formal education and internships (not meetings attended)
- Organization memberships
- Awards
- No client list or references
Note: Conservation professionals cannot be contracted for grant work in their capacity as employees of state or federal agencies.
Conservator’s Letter of Commitment
All conservators must submit a letter of commitment. The letter should be addressed to the applicant, and should acknowledge that all documents and work provided will be in accordance with the AIC Code of Ethics, Guidelines for Practice, and Commentaries.
Project Budget
Please submit a project budget detailing the eligible expenses. A budget form has been provided in both writeable PDF and Excel formats. Please be as specific as possible when completing the budget section. In the “Description and Calculations” column, please note how you arrived at your budget amounts. Please list the actual cost of conservation provided in the conservator’s estimate – ranges will not be accepted.
If requesting funding for multiple objects, please list each item individually along with individual associated costs.
You MUST list other sources of funding (if applicable). If the cost of conservation is greater than $7,500, please list where the additional funds will be obtained. Please include funds that have been donated or committed.
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Visual Support Material
Good quality photographic images enhance the panel’s ability to determine the condition of the object. Submit 8 color copied sets which must include at least one overall and one detail image of each object proposed for treatment. Images should show the condition problems of the object(s), and EACH must be labeled to identify the object, the grant year and the title or accession number of the object on the back of the image. Images should be on 8.5’’ x 11 size paper and may be color photographs or digital color prints. Images cannot be returned.
Back to 2015 Conservation Treatment Grant Program
Good quality photographic images enhance the panel’s ability to determine the condition of the object. Submit 8 color copied sets which must include at least one overall and one detail image of each object proposed for treatment. Images should show the condition problems of the object(s), and EACH must be labeled to identify the object, the grant year and the title or accession number of the object on the back of the image. Images should be on 8.5’’ x 11 size paper and may be color photographs or digital color prints. Images cannot be returned.
Back to 2015 Conservation Treatment Grant Program
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Greater Hudson Heritage Network's Conservation Treatment Grant Program is made possible with funds from the New York State Council on the Arts, with the support of Governor Andrew Cuomo and the New York State Legislature.
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