NYSCA/GHHN Collections Needs Assessment Program
The 2019 program is now closed. The 2020 funding opportunities will be announced in January 2020.
The NYSCA/GHHN Collection Needs Assessment Program is a NYSCA/GHHN Grant partnership program which provides two opportunities for museums across New York State.
These are the guidelines for the Supplies Program.
May 20, 2019 at 9:00 AM
June 3, 2019 at 11:59 PM
Please contact Priscilla Brendler
GHHN Executive Director
If you have technical questions specifically regarding the application portal, please contact Kerry Sclafani, GHHN Program Director
Detailed Application Steps:
Step 1. Detailed information on the CNAP Grant Application can be found in the Guidelines above.
Step 2. Prepare your Narrative.
The Narrative Project Description (see page 3 of Guidelines) is a space for you to explain and describe what supplies you need and how you know you need them. If you have had a professional collections consultation, please include the consultant's name/organization, date of the site assessment, and recommendations that are relevant to the supplies you are requesting. Supplies requests are to be informed requests.
Step 3: Prepare your Budget.
You MUST use the provided budget form that is available above – click the Budget button to access the form. Open the file, fill it out, and save as a PDF or XLS (XLSX is also acceptable). Please be as specific as possible when completing the budget section. Please list the actual cost of supplies and equipment: ranges will not be accepted.
Step 4: Access the Portal.
Click the Apply Now! button above which will take you to the GHHN Submittable webpage. After May 20, 2019, the 2019 CNAP: Supplies Grant portal will appear as an option .
Step 5: Select 2019 CNAP Supplies from the list of available grant opportunities.
Step 6: Log in to www.submittable.com
If you do not already have one, you will need to create a FREE Submittable Account: This process will take no more than a minute. You will fill out a form with your name, email address, and a password. If you already have a Submittable account (from other grant programs), you should use that username and password to log in. You will need to be logged in to complete and submit your application.
Step 7: Begin your application.
The first part of the application is the Organizational Questionnaire. These questions will need to be filled in. You can see the fields you will need to fill in here.
Step 8: Cut/Paste your Narrative Project Description into the appropriate spot.
Step 9: Upload your completed Budget into the appropriate spot.
Step 10: Submit your Application!
Applicants who have consulted with an appropriate professional may request funds to purchase collections management supplies. Supplies may include, but are not limited to: storage boxes, acid-free tissue paper, artifact trays, dividers, UV filtering film, Tyvek sheeting, tape, tags, labels, and environmental monitors. Supply requests for archival or library collections will not be supported. Maximum award: $500.
Submission portal will open May 20, 2019 at 9:00 AM and close on June 3, 2019 at 11:59 PM. The program will offer awards of up to $500 per museum for relevant supplies. Applications will be reviewed for eligibility. All eligible requests will be considered for funding. If the amount requested by all eligible applicants exceeds the amount available, a random drawing will be held to select those that will receive support. Priority will be given to applicants who have not received Collection Needs Assessment Program: Site Assessment or Supply Grants in the past two years.
Applications will be accepted from chartered nonprofit museums, historical organizations, or other cultural institutions either incorporated in or registered to do business in NYS, that own, care for and exhibit collections to the public. GHHN membership is not required. Sites and collections owned by New York State governmental agencies (village, town, county, state), federal, and religious institutions are ineligible. Organizations with budgets under $250,000 are strongly encouraged to apply. Organizations may apply once a year.
What We Fund
Applicants who have consulted with an appropriate professional (i.e. knowledgeable staff member, completed a CNAP Site Assessment with a consultant or with another reputable program: MAP, CAP, NEA’s Small Preservation Assistance Grants for Smaller Institutions, C2CNYS Circuit Rider, etc.) may request funds to purchase collections management supplies and cover shipping. If an organization has limited experience in rehousing collections, they should work with their Site Assessment consultant to provide guidance selecting appropriate supply materials.
Applicants may request funds up to $500 for general collections management needs. Supplies may include, but are not limited to: storage boxes, acid-free tissue paper, artifact trays, dividers, UV filtering film, Tyvek sheeting, tape, tags, labels, and environmental monitors. Applicants may apply for Collection Supplies only 1 time per year. No match is required.
What We Do Not Fund
Grants will not support staff salaries or staff time. Requests for supplies for archival or library collections (document boxes, sleeves, map tubes, binders, micro spatulas, etc.) will not be supported. For the purposes of this grant program, photographic materials are considered to be archival collections and supplies to house photographic materials will not be supported. Please contact GHHN should you have eligibility questions or to discuss your supply request.
Panel Review Process
Applications will be reviewed by a panel and funded on a first-come, first-serve basis to eligible institutions with appropriate requests.
Range of Grant Awards
A maximum of $500 is available per award. A total of $12,750 is available for all 2019 CNAP grants.
Schedule of Completion
Award recipients will be announced one month after the application deadline date. Should there be an unanticipated change in your supply purchase or projected timeline of activities, you MUST contact GHHN before proceeding.
Please note that our application process is paperless. All materials must be submitted online by 11:59 PM on June 3, 2019. You may access the submission portal by clicking on the Apply Now button at left starting on May 20, 2019.
To begin your application, you must create a FREE Submittable account. You will fill out a form with your name, email address, and a password. If you already have a Submittable account (from this or other grant programs), you should use that username and password to log in. You will need to be logged in to complete and submit your application. Once you have logged in, you will be able to access the application.
Please note: All of our available grant opportunities (and their final reports) will be listed as options once you are in the portal. Please take care to select the correct grant application.
The NYSCA/GHHN Collection Needs Assessment Program is made possible with funds from the New York State Council on the Arts, with the support of Governor Andrew M. Cuomo and the New York State Legislature.