NYSCA/GHHN Collections Needs Assessment Program
The NYSCA/GHHN Collection Needs Assessment Program is a NYSCA/GHHN Grant partnership program which provides two opportunities for museums across New York State. These are the guidelines for the Site Assessment Program.
Application Deadline: June 1, 2018. Portal will NOW OPEN May 21, 2018. There will be only 1 deadline in 2018.
Portal Now Opening:
May 21, 2018 at 9:00 AM
June 1, 2018 at 11:59 PM
Please contact Priscilla Brendler
GHHN Executive Director
If you have technical questions specifically regarding the application portal, please contact Kerry Sclafani, GHHN Program Director
Detailed Application Steps:
Step 1. Detailed information on the CNAP Grant Application can be found in the Guidelines above.
Step 2. Prepare your Narrative.
The Narrative Project Description (see page 3 of Guidelines) is a space for you to explain the need for a collections care consultant. Please describe the activities that will be conducted during the site assessment and why your chosen consultant is the most appropriate choice for the project. Please note, this grant program will not identify the appropriate consultant for you. For your convenience, GHHN maintains a continually updated list of area consultants – You are free to choose a consultant from this list or your own consultant. You may find the list on our website here. Inclusion on this list does not constitute NYSCA or GHHN’s endorsement of a consultant.
Step 3: Access the Portal.
Click the Apply Now! button above which will take you to the GHHN Submittable webpage. After May 21, 2018, the CNAP: Site Assessment grant portal will appear as an option .
Step 4: Select 2018 CNAP Site Assessment from the list of available grant opportunities.
Step 5: Log in to Submittable.
If you do not already have one, you will need to create a FREE Submittable Account: This process will take no more than a minute. You will fill out a form with your name, email address and a password. If you already have a Submittable account (from other grant programs), you should use that username and password to log in. You will need to be logged in to complete and submit your application.
Step 6: Begin your application.
The first part of the application is the Organizational Questionnaire. These questions will need to be filled in. You can see the fields you will need to fill in here.
Step 7: Cut/Paste your Narrative Project Description into the appropriate spot.
Step 8: Budget Section
The grant award for consultants is $500, plus $150 for travel for a total maximum award of $650. Any unspent funds must be returned to Greater Hudson Heritage Network, payable to Greater Hudson Heritage Network. Any consultation fee above $650 is the responsibility of the applicant. Simply click the box to indicate your understanding. You do not need to supply a separate budget form.
Step 9: Upload the current resume of your proposed consultant in the appropriate section.
Step 10: Submit your Application!
The grant will support professional services for a collections consultant who will come to your organization for a half-day site visit focusing on a collections related topic. The consultant will discuss various areas of stewardship with the site including identifying your specific collections issues, suggesting and prioritizing basic steps to improve care of your collections. A written report will follow the consultation. Maximum award: $650
Program application portal now opens May 21, 2018 at 9:00 AM (new extension) and closes on June 1, 2018 at 11:59 PM. The program will offer awards of up to $650 per museum for relevant collection care consultancy on a first-come, first-served basis. Funds are limited, we recommend you apply as soon as the portal opens.
Applications will be accepted from chartered nonprofit museums, historical organizations or other cultural institutions either incorporated in or registered to do business in NYS, that own, care for and exhibit collections to the public. GHHN membership is not required. Sites and collections owned by New York State governmental agencies (village, town, county, state), federal, and religious institutions are ineligible. Organizations with budgets under $250,000 are strongly encouraged to apply. Organizations may apply once a year to each program (i.e., once to the Supplies program and once to the Site Assessment program). Priority consideration will be given to applicants who have not received prior funding from this site assessment program.
What We Fund
The grant will support professional services for a collections consultant who will come to their organization for a half-day site visit focusing on a collections related topic. For your convenience, GHHN maintains a continually updated list of area consultants. Inclusion on this list does not constitute NYSCA or GHHN’s endorsement of a consultant. You are free to choose a consultant from this compiled list or your own consultant. All applications MUST include a current consultant resume. We will not process your application unless a consultant resume has been received.
Scope of Consultancy: The consultant may discuss various areas of stewardship with the site including their specific collections issues, suggest and prioritize basic steps to improve care of their collections. These can include but are not limited to: storage solutions, policies and procedures, environmental controls, disaster preparedness planning, pest management, and consultations on specific material types. Consultancy may cover 3D objects only: paintings, drawings, watercolors, textiles (including costumes, domestic textiles and upholstery), furniture, sculpture, historical, ethnographic, and decorative objects, etc. Consultants must provide a written report with recommendations to be submitted to the site within 3 weeks of the visit.
An awarded Site Assessment and final report must be completed before a new application is submitted. Consultant support will not exceed $500 and up to $150 of round-trip travel for a maximum award of $650. Only travel within New York State borders will be supported. Any consultation fee above $650 is the responsibility of the applicant. No match is required.
What We Do Not Fund
Grants will not support staff salaries or staff time. Requests for consultations on archival or library materials will not be supported. Architectural requests, i.e. engineer’s reports or historic structures reports will not be supported. Please contact GHHN should you have eligibility questions.
Panel Review Process
Applications will be reviewed by a panel and funded on a first-come, first-serve basis to eligible institutions with appropriate requests.
Range of Grant Awards
A maximum of $650 is available per award.
Schedule of Completion
Award recipients will be announced one month after the application deadline date. Funded consultancy work must be completed within one year of the grant award date. Should there be an unanticipated change in the consultant to be engaged or your projected timeline of activities, you MUST contact GHHN before proceeding.
Please note that our application process is paperless. All materials must be submitted online by
11:59 PM on June 1, 2018. You may access the submission portal by clicking on the Apply Now button at left starting on May 21, 2018 (new extension). The program will offer awards on a first-come, first-served basis. We recommend you apply as soon as possible as funds are limited.
To begin your application, you must create a FREE Submittable account. You will fill out a form with your name, email address and a password. If you already have a Submittable account (from this or other grant programs), you should use that username and password to log in. You will need to be logged in to complete and submit your application. Once you have logged in, you will be able to access the application.
The NYSCA/GHHN Collection Needs Assessment Program is made possible with funds from the
New York State Council on the Arts, with the support of Governor Andrew M. Cuomo and the New York State Legislature.