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Grant Guidelines
Applicant Eligibility
Applications will be accepted from non-profit museums and historical organizations or other cultural
institutions that own, care for and exhibit collections to the public. Grant awards will be made to institutions lacking in-house conservation staff with expertise in the area for which support is requested.
Collections owned by state or federal agencies are ineligible for grant support.
Organizations may submit only one request, which may involve a single object or a group of related
objects, all owned by the applicant institution.
Eligible institutions of all sizes are welcome to request support from this state-wide program; those with
small budgets are encouraged to apply. Priority consideration will be given to applicants who have not yet received three consecutive treatment grants.
What We Fund
• Support is available for conservation treatment of paintings, works on paper (including individual
drawings, watercolors, prints or photographs), textiles (including costumes, domestic textiles and upholstery), furniture, frames, sculpture, historical, ethnographic and decorative objects.
• Support is also available for treatment costs for supports, frames, stands and mounts that are
integral to the treatment of the object.
• Grants will support in-state transportation costs for the objects and/or the conservators, and the
cost of insurance for the work(s) to be treated.
What We Do Not Fund
• Grants will not support staff salaries.
• Grants will not support out-of-state transportation, or the cost of obtaining the treatment
estimate for this proposal.
• Grants will not support conservation of archival collections.
• Funds are not available for preventive care, such as rehousing or reformatting of objects,
purchase of storage furniture, monitoring or upgrading of environmental systems.
Application Deadline: June 1, 2010
Complete grant applications must be postmarked or hand-delivered to Greater Hudson Heritage Network by 5 p.m. on Monday, June 1, 2009.
Panel Review Process
Applications will be reviewed competitively by a panel of conservation, curatorial and museum professionals.
Range of Grant Awards
Individual grant awards will not exceed $7,500.A total of approximately $120,000 is available in 2010.
Schedule of Completion
Next awards will be announced in mid-August. Funded conservation work must be completed within one year of the grant award.
Final reports of completed 2010 treatment grants must be received at Greater Hudson Heritage Network
by August 1, 2011.
Application Checklist
Please submit 8 sets of the following, collated in this order
 Application Cover Sheet (download here) (1 with original signature)
Narrative Project Description (maximum 3 pages)
Conservator's Condition Report
Conservator's Treatment Proposal & Cost Estimate
Conservator's Resume (maximum 2 pages) and Letter of Commitment, acknowledging AIC Code of Ethics, Guidelines and Commentaries
Project Budget
Visual Support Material: original CD or set of prints and 7 copy CDs or 7 sets of color
photocopies or digital prints. Each image, photo or CD file must be clearly identified with the name of the institution, the grant year (2010) and the title or accession number of the object.
Submission Format
Please submit 8 sets of your complete application collated on 8.5" x 11" single-sided pages.
Number all pages and include your organization's name on all materials. Applications may be clipped, but not stapled, and without covers or fasteners. No faxed or e-mailed applications will be accepted.
Please mail or hand-deliver to Greater Hudson by 5 p.m., June 1, 2010 addressed to:
Conservation Treatment Grant Program
c/o Greater Hudson Heritage Network
2199 Saw Mill River Road
Elmsford, New York 10523
Complete Applications Must Include
Application Cover Sheet (download here)
Completely filled-in and signed. Use the form provided, or photocopy and fill it in, or re-create the
information in the same order on your computer.
A Narrative Description of the Project
Describe your conservation project in a narrative, (maximum 3 pp) addressing all the following, by number:
Describe your collections, generally.
What object(s) are to be treated? What is the object's aesthetic, cultural or historical significance? How does the object proposed for conservation treatment relate to your organizational mission?
What is the date of your most recent collections management policy or written conservation plan?
What is the (brief) history of your institution's conservation activities? Have reports from Conservation Assessment Program (CAP), Museum Assessment Program
(MAPII), or other conservation surveys of your collections recommended or prioritized treatment of the object(s) proposed for conservation in this application? Have recommendations from those reports been implemented, or why have they not yet been
implemented? Please attach those pages of survey or consultant's reports relevant to the object(s) proposed for conservation treatment. What is the urgency for treatment at this time? How will the proposed treatment impact the interpretation, exhibition and/or public access to your
institution's collections? Long range, how will the public benefit from this project? Describe the physical environment in which the treated object(s) will be housed or exhibited.
What provisions already exist, or are planned, for preservation-minded storage and/or exhibition of the treated object(s)? What provisions will you make for the proper handling of object(s) to be treated? What training has your curatorial, volunteer and/or maintenance staff received in conservation
principles for care & handling of collections?
Note: Requests for treatment of outdoor sculpture must include the description of an on-going
maintenance program already in existence, or one to be implemented, at your institution.
Attach the Following to Your Cover Sheet & Narrative
The Conservator's Condition Report
Noting the object's material(s), construction, size, historical alterations, previous repairs, and the extent and severity of deterioration.
The Conservator's Treatment Proposal and Cost Estimate
Prepared within the last year, including treatment goals and an outline of proposed treatment steps,
specifying materials, equipment and techniques to be used.
The Conservator's Resume and a Letter of Commitment
Please attach a resume (maximum 2 pp) and a letter of commitment from the conservator who supplies
the treatment proposal and cost estimate. The conservator's letter of commitment to the project should be addressed to the applicant, and should acknowledge that all documents and work provided will be in
accordance with the AIC Code of Ethics, Guidelines for Practice, and Commentaries. Include resumes
of any other conservation professionals who will participate in the proposed treatment. Eligible conservators may be in private practice or associated with a regional conservation lab.
Note:
Conservation professionals cannot be contracted for grant work in their capacity as employees of state or federal agencies.
The Project Budget In 1 – 2 pages, submit a project budget incorporating the following eligible expenses:
A professionally prepared conservation treatment estimate, consisting • of direct expenses such as the
conservator's or the conservation lab's fees & materials. (The cost of obtaining a treatment estimate for this proposal cannot be included in this request)
Costs of frames, supports or mounts integral to the treatment of the • object(s)
Shipping and insurance fees, and in-state travel•
Note:
Matching funds are not required. However, if you expect to receive funding from other sources, or will allocate funds from your operating budget to complete a project costing more than $7500, please
indicate so in a distinct budget column for income, specifying each source.
Visual Support Material
Submit one original set of photographs and 7 photocopied sets – or an original CD and 7 copy CDs – of
at least one overall and one detail image of each object proposed for treatment. Images should show the condition problems of the object(s), and each must be labeled to identify the object and the applicant
(owner) institution. Digital images submitted on CD are preferred, but not required. Color photographs or digital color prints should be submitted on 8.5" x 11" pages, appropriately identified. Images cannot be
returned.
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